Sign Up Instructions May 2015
JUNIORS ABROAD REGISTRATION
Registration for Juniors Abroad, May 2015, will be on
Friday, March 14, 2014 at 8:00 a.m.
in the Registrar’s Office, Stevens Center
SEE INSTRUCTIONS BELOW
This will be a special registration for Juniors Abroad trips only!
You can NOT line up for registration before noon on Thursday, March 13.
You cannot register if you have a hold on your account.
Bring your student ID
Juniors Abroad Lottery and Tent City Sign Up Rules
Due to the popularity of Juniors Abroad and the demand for certain trips; the George Fox ASC will use a lottery system to determine your position for Tent City and the order for registration. If you have any questions please contact: firstname.lastname@example.org
• Gather a group of no more than 5 people and designate a group leader. You may not be signed up with more than one group.
• Fill out the online form no later than Tuesday, March 11th.
- This information will be used for a random selection process.
- You will be randomly assigned a tent number, which will also be the order by which you sign up for Juniors Abroad.
• Here is the link to register – DO NOT register until after the informational meeting.
• After an order has been established, ASC will email all participants with their placement.
• Tent setup can begin at 12pm on Thursday, March 13th.
• Each tent must be setup and manned from 10 p.m. until 8 a.m. the following morning.
• Tent check will begin at 10 p.m.
• If a tent check occurs and no one is present in the tent, the group will be placed at the back of the line.
• Inclement weather is not an excuse to abandon the tent.
• Registration will begin at 8 a.m. in from of Stevens.
• You will be handed a registrationn form to fill out before you can register.
Important Information about Juniors Abroad
• George Fox Juniors Abroad website - juniorsabroad.georgefox.edu. All forms and sign up instructions will be posted here.
• Students MUST be in their second year of college or higher to participate.
•You must have a current passport by January 16, 2015
IF YOU DO NOT HAVE A PASSPORT YOU CAN BE REMOVED FROM THE COURSE AND TRIP. If you have ordered your passport but have not received it by January 16, 2015 you MUST turn in a RECEIPT (along with $100 late fee) as proof that you have ordered your passport by this date.
IF YOU DO NOT HAVE A PASSPORT OR RECEIPT YOU WILL NOT BE ALLOWED TO PARTICIPATE IN JUNIORS ABROAD!
See further passport details below.
• International students may need to obtain VISAS to some countries that US students do not need. Please see Alex Pia in the International Student Services for further information.
• You cannot double-book classes. You can NOT register for another course that meets on the same night and time as the Cross-Cultural course. Please make sure that you do not enroll in a Juniors Abroad course at the same time as a required course for your major.
• You cannot attend an off-campus program and be enrolled in the Juniors Abroad course the same semester. You can go on Juniors Abroad the following year and have the same priority as a junior. You are responsible for contacting the Director for the Center for Study Abroad the year of your trip.
• You can include the course as part of your spring semesters block tuition. However, if you go over 18 hours you will be charged for the extra credits. You can audit the course, but you will not receive academic credit. Audit credit for Juniors Abroad courses is charged at half the rate of regular tuition.
• Juniors Abroad is a transportation-subsidized Cross-cultural course, offered to any junior student who has fulfilled the requirements. Seniors, who have not been on a trip, can also sign up on a space available basis.
• The Juniors Abroad course may be used to fulfill the Global and Cultural Understanding General Education requirement.
• To secure a place in next year's Juniors Abroad program, you need to register for one of the following courses in your spring semester block. Priority is given to students on a first come, first served basis. Seniors can register, but they will be put at the bottom of the waitlist.
• Next November, an informational meeting will be held and further information will be sent to each of you at that time including student cost. You will find information on the program’s general policies in the University’s catalog and on the George Fox Juniors Abroad website: juniorsabroad.georgefox.edu
• A non-refundable $300 deposit will be due on January 16, 2015. No money is due now.
• Transfer students who choose to go on a Juniors Abroad trip will be charged an extra fee based on the number of semesters that they attend George Fox.
• Eligibility requirements include a minimum cumulative GPA of 2.00 at the end of the fall semester preceding the May trip and good standing with the Student Life Office. Students not meeting these requirements will NOT be allowed to participate.
• Typical student costs will range from $2000 - $2700. This amount includes all transportation, food, lodging and required activities and is approximately a 50% discount of the actual cost.
• Trips to developing countries might also require VISAS. International students may also require VISAS where US citizens do not.
• Certain trips to developing countries will REQUIRE immunizations. These MUST be obtained or you cannot go on the trip.
• If you have any questions on eligibility, etc. please contact either:
Paul Chamberlain, Director, Center for Study Abroad x2154, Lemmons 9
Lynn Scott, Assistant Director, Center for Study Abroad, x2150, Lemmons 9
• HOW DO I SIGN-UP?
1. Register for one of the following Cross-Cultural Experience Courses:
See course descriptions below.
GEED 365 A
GEED 365 B
GEED 365 C
GEED 365 D
Tim Timmerman, Caitlin Corning
GEED 365 E
Matt Meyer, Bob Harder
GEED 365 F
Kathy Heininge, Isabelle Corneaux
GEED 365 G
GEED 365 H
Seth Sikkema, Josh Sauerwein
GEED 365 I
Nick Willis, Gary Spivey
GEED 365 J
Kathy Weiss, Beth LaForce
• YOU CAN BE REGISTERED FOR ONLY ONE TRIP. You can also be waitlisted on an additional trip or waitlisted for two trips.
• All classes meet at 6:30pm on the day of the week listed.
Please be aware that the University reserves the right, in the event of an international monetary, military, health, or other crisis to cancel or postpone a trip, or to make alternate arrangements.
• WHAT DO I DO AFTER I Register?
- Obtain a passport AS SOON AS POSSIBLE
- Submit a medical release form next December
- Submit a nonrefundable $300 deposit, deposit form, Liability Form, Release of Information Form, and copy of passport by January 16, 2015
- Attend class sessions for your study course.
- Make payments by March 1, 2015 and April 1, 2015
- Pay your student account in full by February 15, 2015 (except for Juniors Abroad)
- Maintain your academic, financial, and student life eligibility.
- Communicate any questions with your faculty leader and/or the Director, Center for Study Abroad
- Complete an online course evaluation upon your return from the trip.
All forms will be available at juniorsabroad.georgefox.edu
• WHAT WILL MY TOTAL TRAVEL COSTS BE?
Your total travel costs consist of two categories:
- Charges for lodging, meals, and other trip expenses. This figure may also include some of the airfare for especially expensive destinations. Everyone signing-up for a trip will receive a statement and reminder of these charges included with your spring semester bill. Your $300 deposit is applied toward these charges; half of the remaining balance is due March 1st and the remainder is due April 1st. Transportation costs are paid by the University for eligible juniors; this transportation subsidy represents approximately a 50% discount of the actual trip cost.
Transfer students will be charged an additional charge, dependent on the number of semesters spent at George Fox. Students, staff, alumni and other friends of the University, who are not eligible for the Juniors Abroad transportation subsidy, may apply to join a study tour, paying full expenses for the trip. They will be accommodated on a space-available basis and with permission of the Director for the Center for Study Abroad.
- Out-of-pocket expenses which are not included in the trip charges include passport charges, cost of passport photos, cost of birth certificates or other documentation needed for passport applications, health-related expenses such as immunizations, spending money for souvenirs, snacks, postcards, stamps, independent meals, and optional excursions, etc. Your faculty trip leader will give you suggested guidelines at your group meetings during spring semester on the amount of spending money to take along for your particular trip. Typical amounts students take, range from $200 - $600. Where possible, it is usually best to use ATM cards to obtain cash in foreign countries. Check with your individual faculty leaders to see if this is appropriate for your trip.
• HOW DO I GET A PASSPORT?
Passport applications for U.S. citizens are available in online at
You must have an official copy of your birth certificate and an official passport photo. Detailed instructions and lists of charges are on the passport application. Please read these instructions carefully. You will need to turn in your applications and show the supporting documentation at one of the official passport offices; the nearest office to Newberg is the Dundee Post Office in Dundee at 279 SW. 5th Ave (800-275-8777). Have your photos taken at any place that does passport photos.
Besides a photo for your passport, some trips will require VISA’s which often require additional passport photos.
Please note that your passport must be good six months after you travel.
Also, if you obtained a passport as a child, you will need to get a new passport now that you are an adult.
It is imperative that you begin the process of obtaining your passport as soon as possible.
Steps to getting a passport:
1. Obtain an official copy of your birth certificate (Your parents or guardians should have this). If not you will need to obtain a copy from the county courthouse (NOT the hospital) where you were born. This can sometimes be a time consuming process and should be done as soon as possible.
2. Obtain a passport application online.
3. Obtain two official passport photos. You may need more depending on your trip.
4. Take money, passport, passport photo and birth certificate to an official passport office. DO NOT SIGN THE PASSPORT UNTIL YOU ARE AT THE PASSPORT OFFICE.
5. Some trips will require a visa to enter the country. See your trip leader next spring for further information.
If you are an international student you may also need to obtain visas that US students do not. Please check with your faculty leader or the consulate of the country you will be visiting for more information. It is essential that you begin this process as soon as possible, since it often takes weeks to obtain visas. Please see Alex Pia in the International Studenet Services for further information.
• DOES THE SCHOOL PROVIDE INSURANCE WHILE I AM OVERSEAS?
The University does NOT provide separate major medical coverage for students. Typically, your current insurance, either through the University, or through your parents, will also cover you while you are traveling. You are encouraged to check with your insurance carrier about coverage while you are traveling in a foreign country.
The University does, however, purchase emergency travel insurance for each student.
• HOW DO I USE JUNIORS ABROAD CREDIT IN MY PROGRAM?
All study tours are offered as GEED 365 Cross-Cultural Experience courses for 3 semester hours. Students can use the course credits to meet the Global and Cultural Understanding General Education requirement, or upper-division elective credits. If you wish to use the course in lieu of another course, please consult with your academic advisor, the faculty leader and the course's department chair.
Occasionally students wish to register for the course as an auditor; this is permitted but please keep in mind that you will not earn college credit for an audited course, and that audited courses are billed as 1.5 hours.
• WHAT HAPPENS IF DEMAND EXCEEDS SPACE IN A TRIP?
The Juniors Abroad program offers a variety of attractive destinations each May, but cannot guarantee a trip to a specific location. In order to keep groups at a manageable size, trips are typically capped at 20 or fewer. If a trip fills, students will be given priority over non-students, and, among students, juniors will be given priority over seniors. If the number of juniors signed up still exceeds space, the Director of the Center for Study Abroad will work with students on waiting lists to match them up with other trips. Students who have not made deposits by the January deadline will have their spots offered to students on the waiting list. Students are encouraged to make a second choice if they are not selected for their first choice.
NOTE: Seniors will automatically be put at the bottom of the waitlist
• CAN I STAY AFTER THE GROUP RETURNS HOME
Maybe. Airline tickets are purchased as a group. Thus it is up to the individual airline if they will allow a deviation from the group itinerary. Most airlines allow up to 20% of the tickets to deviate. There is typically an additional cost for changing the itinerary from the group itinerary. Again, this is determined by the airline. If you would like to change your itinerary, you need to discuss this with the faculty leader as soon as possible after the start of classes in the spring. The faculty member will then contact the travel agent to determine if your itinerary is possible and what the additional cost will be. You must have all of the information, including the actual return dates BEFORE the faculty member can contact the travel agent.
NOTE: Once you leave the group all arrangements are your responsibility.
• WHAT IF I HAVE FURTHER QUESTIONS?
For answers to general questions about the Juniors Abroad Program, policies, eligibility and procedures, or if you need to find out the best place to go to get a response to other questions, see:
Paul Chamberlain, Director, Center for Study Abroad, ext. 2154, Lemmons 9, email@example.com,
Lynn Scott, Assistant Director, Center for Study Abroad, ext 2150, Lemmons 9, firstname.lastname@example.org
For answers to specific questions about the activities and requirements of a particular study tour, see the Faculty Leaders for that trip.