Call for Proposals

Call for Proposals

Faculty Research Grants and Leaves


Submission Deadline 11/13/2015

DATE:            9/24/15

TO:                 GFU Faculty

FROM:           Faculty Development Committee (FDC), Kristina Kays


Purpose of Research Grants & Leaves

To encourage professional development and effective teaching through research and to encourage faculty to make research results available to a public forum for professional consideration that fits within the George Fox University mission and values.  New faculty and new research areas are encouraged in the proposal review process.


Description of Research Grants and Leaves

Research Grants

  1. The research grant is for research outside the contract year. It will normally include a stipend of $3000.
  2. The research grant may include a designated amount above the stipend for the relevant and appropriate expenses, payable on presentation of receipts. (Appropriate research expenses are likely to be items related to research needs, equipment, etc.  Travel is to be requested through AAO.)
  3. Faculty on eleven or twelve-month contracts are ineligible for research stipends. They may apply for research leaves and for relevant and appropriate expenses.
  4. Recipients will need to complete their projects or negotiate an acceptable resolution with the Faculty Development Committee, in order to be eligible for any subsequent grant or leave.
  5. Faculty approved for sabbaticals may submit proposals for appropriate research expenses, but awards will not include any stipend.

Research Leaves

1.   The research leave is a one-semester, teaching-load reduction of up to three (3) hours (requests with appropriate rationale for six (6) hours will be considered in rare instances due to limited funding).

2.   The research leave may include a designated amount for relevant and appropriate expenses, payable on presentation of receipts.

3.   A faculty member with an overload contract may not receive a research leave in the same academic year as the overload. Faculty on nine-month contracts who have taught an overload during the school year may apply for research grants.

4.   Applicants for leaves are responsible to include a copy of emails indicating awareness of effect of load and support from the dean of the appropriate school by submission deadline.

Selection Committee

The Faculty Development Committee will review the proposals and select those to receive grants or leaves. If any members of the committee have submitted proposals, they will not participate in the review and selection process.

Criteria for Eligibility

  1. The proposal is for research appropriate to the applicant’s field.
  2. The applicant must be a returning full-time faculty member.
  3. The committee will give priority to proposals not already supported by grants that include a stipend, load credit, or other leaves.
  4. The committee will give priority to new proposals and to proposals from new faculty.  Resubmission of similar or identical proposals without indicating how this proposal builds on work from previous years will not be considered.
  5. The committee will give priority to scholarship that will be reviewed by peers.
  6. The committee will not consider an additional proposal until the applicant has completed previously funded projects and submitted a report to the FDC by October 15th of the year following the grant or negotiated an acceptable resolution with the Faculty Development Committee.
  7. The committee will not consider proposals related to the completion of a graduate degree.

Requirements for the Proposal

NOTE: A GFU Proposal Writing Workshop for Research Grants and Leaves will be made available on the FDC website.

  • Body (3 pages recommended)
  • Appendices
  1. Name of faculty member.
  2. Title of proposal. This refers to the content and purpose of the research.
  3. Type of proposal. Designate as a “Proposal for a Grant” or as a “Proposal for Leave.” If proposing a leave, designate how many hours of load requested.
  4. A 100-word abstract that communicates the purpose and significance of the research.
  5. Literature review.
  6. Description of methodology.
  7. Specific audience for finished product that includes possible journals to which it can be submitted and the acceptance rate of the journals.
  1. Estimate of projected expenses beyond stipend.
  2. Project schedule, including anticipated date of completion.
  3. For research leaves, include a statement of awareness of effect on load and support from the dean of the appropriate school (copies of emails are appropriate).
  4. Up-to-date curriculum vitae, including research grants or leaves received at GFU or elsewhere.
  5. Relevant section from current Faculty Growth Plan.
  6. State the number of hours of research leave (if any) you will receive in the next academic year (not including possible research leave from the FDC).
  7. Any additional supporting materials.


Accountability, Timeline for Reporting and Submitting Approved Expenses

Research grant or leave recipients will report to the Faculty Development Committee on the progress of their projects toward completion by October 15 of the year following the award. They will submit evidence of completing their projects by providing the Faculty Development Committee with documentation of any presentation, publication, or performance resulting from the underwritten research. Additionally, recipients may be asked to share their projects with the faculty through an appropriate public venue.

As possible, request any reimbursement for research grant expenses by June 30. All reimbursement for grant expenses must be requested by October 15. Similarly, for fall leaves, request any reimbursement by December 1, with a final date of February 1; for spring leaves, request reimbursement by April 1, with a final date of June 15.

Recipients will be expected to acknowledge GFU support in all publications resulting from the grant or leave. The acknowledgement statement should read, “This project was supported in part by the George Fox University Grant GFUYYYYG##“- or for leaves with “George Fox University Grant GFUYYYYL##.”

Submission Instructions, Dates, and Deadlines

  1. Call for proposals sent out electronically no later than September 25, 2015
  2. All proposals should be submitted electronically. Please submit all proposals and associated files as file attachments in an email to Laurie Fair ( in the Academic Affairs Office. For simplicity, you are encouraged to combine all materials into one electronic file.
  3. Proposals must be received in the Academic Affairs Office by November 13, 2015, no later than 5 p.m. (PST). No late or incomplete proposals will be considered.
  4. You will receive a confirmation by email from Laurie or the FDC Chair that your proposal has been received. If you have not received your confirmation email within a week, please contact the FDC Chair.
  5. Recipients will be notified by early January.

Thank you for your work to prepare a proposal and for your interest in pursuing funding from the Faculty Development Committee. We value your scholarship and development as a faculty member of the George Fox University community.


2015-16 Faculty Development Committee:


Dana Bates (CBHS)

Nell Becker Sweeden (CCS/GFES)

Brian Doak (CCS/GFES)

Jim Foster (ALT)

Terry Huffman (COE)

Kristina Kays (Chair) (CBHS)

Michael Magill (CENG)

Matt Meyer (CAS)

John Schmitt (CAS)

Marc Shelton (COE)

Chengping Zhang (COB)