ASC Minutes: 4-22-2013

ASC CENTRAL COMMITTEE MEETING 

Monday, April 22, 2013

24.1 PRAYER: W. Jones   

24.2 Committee Updates

24.3 CALL TO ORDER: 4:19pm 

24.4 ROLL CALL: All are present including the new team, but not including J. Perez.  Spiritual Life will join.

NEW BUSINESS

24.5 ASC Budget – Brandon Yoshihara

Proposal: Voting on the 2013-2014 tentative budget.

Discussion:

-       Outcomes

  • Some things were changed.
  • This is not the finalized budget. The final budget for next year will be voted on in the 4th week of next school year.

-        Decisions

  • Looks good

Call to Question: B. Kasler

Seconded: J. Riedel

Motion Passes: 7-0-0

***J. Riedel had to leave***

24.6 APF: Haiti Mission – Stephany Bell      

Proposal: There is a medical team leaving to do a mission trip for 6 days in Haiti. It costs 710.00 for one ticket to fly to Haiti from here. I am asking for 2 tickets, one for myself, Stephany Bell and Cody Coblentz.

Discussion:

-       Outcomes

  • The Haiti trip hasn’t received any funds.

-        Decisions

  • Give Stephany the $600 she asked for.
  • However, this is affecting two people so It’s $1,200.

Motion to Amend: B. Kasler (the stipend up to $1,200.)

Seconded: T. Snyder

Amendment Passes: 6-0-0

Call to Question: B. Kasler

Seconded: M. Vogt

Motion Passes: 6-0-0

24.7 APF: Summer Serve – Andrew Harding 

Proposal: The office of Spiritual Life is sending 3 Summer Serve teams to Nicaragua,

Romania/Moldova, and Swaziland to participate in Missions and Relationship partnership trips and is looking for financial assistance.

Discussion:

-       Outcomes

  • Much of this decision depends on the amount left in the fund.

-        Decisions

  • They are asking for $1000 for 29 people.
  • Split the remaining amount in half between Summer Serve Trips and Debate Team.

Motion to Amend: M. Vogt (the stipend up to $1,300.)

Seconded: J. Stanton

Amendment Passes: 6-0-0

Call to Question: B. Kasler

Seconded: J. Stanton

Motion Passes: 6-0-0

24.8 APF: Worlds Debate Tournament in Chennai, India – Patrick Campbell

Proposal: The George Fox Debate team would like funds to attend the World University Debate Championship (WUDC) in Chennai, India next winter. The WUDC is a worldwide debate championship that features teams from around the world and fosters healthy academic discourse between cultures. The funds would help to send two of our teams to the Championship next year. The students attending the tournament would be Luke Petach, Jenny Newman, Brice Ezell, and Patrick Campbell. The funds would specifically help to pay for entry fees and judging fees that are associated with the tournament.

Discussion:

-       Outcomes

  • This affects 4 people and their asking for

-        Decisions

  • Them going affect the future of George Fox and George Fox Debate.
  • Split the remaining amount in half between Summer Serve Trips and Debate Team.

Motion to Amend: B. Kasler (the stipend up to $1,300.)

Seconded: J. Stanton

Amendment Passes: 6-0-0

Call to Question: B. Kasler

Seconded: M. Vogt

Motion Passes: 6-0-0

24.9 APF: Summer Serve Trip Revisited – Bryan Kasler

Proposal: Give $700 to Summer Serve Trips on behalf of the teams participating.  

Discussion:

-       Outcomes

  • After calling the first proposal to question and passing it, it came to the attention of B. Yoshihara (Treasurer) that there was $700 remaining in the APF.

-        Decisions

  • The rational behind this is leftover funds should be used for service.

Motion to Amend: B. Kasler (the remaining amount which is around $772.)

Seconded: B. Yoshihara

Amendment Passes: 6-0-0

Call to Question: B. Yoshihara

Seconded: M. Vogt

Motion Passes: 6-0-0

24.10 ASC Shirts for 2013-2014 – J. Stanton

Proposal: Propose funds up to the amount of $300.00 be spent on shirt design, and printing for the 2013-2014 ASC Shirts.

Discussion:

-       Decisions

  • This would allow them up to the amount.
  •  They could do their own design.

Call to Question: B. Kasler

Seconded: J. Stanton

Motion Passes: 6-0-0

24.11 Bruin Grounds Marketing Specialist – Brandon Yoshihara

Proposal: I propose that we add the position of Marketing Specialist to the Bruin Grounds Management staff for next year. Next year promises to be a great year for Bruin Grounds as we focus on increasing attendance numbers from this semester (especially with Freshmen not being able to own cars). We believe that this position is necessary in order to market the Bruin Grounds brand next semester.

Discussion:

-       Outcomes

  • Needed position.
  • There is a marketing need in ASC. 
  • There is time urgency with this because there are tangible goals for the person to fill this role.

-        Decisions

  • The stipend is rather large.
  • Should look into the hierarchy of where this position falls.
  • Get one person to be the marketing specialist for all of ASC.
    • Make it a general position but have the person focus a lot on Bruin Grounds
  • There would be an accountability measure factored in as well.
  • Decide to keep it the way it is

Call to Question: J. Stanton  

Seconded: B. Kasler

Motion Passes: 5-1-0

24.12 Making Use of the Budget – Brandon Yoshihara

Proposal: As stewards of the ASC Budget, we have been charged to use the money given to us from student fees to better the student body. Recently, I have discovered and confirmed that we are projected to have a good amount of money leftover in this year’s budget after paying for the remaining expected expenses (i.e. Spring Formal, Academic Pursuit, Stipends, and the overspending of several budgets this year). That being the case I suggest that we allocate the remaining funds to several areas that need money.

  1. I would love to see the 1st phase of the Wheeler Art Project finished (meaning that we provide an allowance of $4, 900 towards the project).
  2. I would love to help SpiL offset a reasonable amount of their Summer Serve

Trip expenses.

  1. I would love to give a “gift” of $1,500 from this year’s budget to next year’s CC team in order to help them get some things ready over the summer prior to June 30th.
  2. I propose that we spend the remaining amount on continuing the renovations of Bruin Grounds.

Discussion:

-       Outcomes

  • There was an additional $27K found and this would be what we want to do with it.
  • The amount for the Wheeler Art project would take care of it this year.
  • This money would not go to next years budget but to reserves…So they want to spend it.  

-        Decisions

  • Much of this proposal is being amended and the details are listed below.
  • If there were to be money for Bruin Ground renovations it would have to be used before the fiscal year or else it would still roll over into the reserves.

Motion to Amend: J. Stanton

-       Spring Formal Amendment (added to this proposal) – Total Need $5,000

  • Add particular dance floor
  • Add food for chocolate fountain

-       Wheeler Project (#1)

  • Change the amount to $5,403

-       Eliminate Summer Serve proposal (#2)

-       Gift of $1,500 stays the same (#3)

-       Bruin Ground Renovations (#4)

  • The remaining amount given to Bruin Grounds renovations

Seconded: M. Blankenship  

Amendment Passes: 6-0-0

Call to Question: B. Kasler

Seconded: T. Snyder

Motion Passes: 6-0-0

24.13 Amendment: GPA Proposal – Wesley Jones

Proposal: I would like to propose a change in the GPA requirements to be a part of the Central Committee. A 2.8 would be the base requirement for all Central Committee members.

Discussion:

-       Outcomes

-        Decisions

  • It would be better to take it on a case-by-case basis.
    • But that should be in the constitution that there is not a GPA requirement.

Call to Question: B. Kasler

Seconded: T. Snyder

Motion Fails: 0-6-0

24.14 DISCUSSION

            Chapel Plan

Late Night Breakfast

            Swear in New Team

24.15 NEXT ACTION REMINDERS

24.16 MEETING ADJOURNED: 6:01pm