ASC Minutes: 11-24-2014

ASC CENTRAL COMMITTEE MEETING

 

Monday, November 24, 2014

PRAYER- H. Knieling

COMMITTEE UPDATES

17.1 CALL TO ORDER 5:18 PM

17.2 ROLL CALL: All are present including S. St. Cyr

17.3 PRAYER: J. Vanier

NEW BUSINESS

17.4 Academic Pursuit Fund: Proposal: M. Tarpley

Proposal: $1332 for four (4) students to attend the SFLA National West Coast Conference in San Francisco for two (2) nights

Discussion:

-          Outcomes

  • Would need to amend hotel & food to meet guidelines

-          Decisions

-          Actions

  • Amend $1220 to meet APF guidelines

Call to Amend: J. Nuzum

Seconded: M. Kimmer

Motion to Amend Passes: 5-0-0

-          Would like to see fundraising for events like this

-          It’s to ‘further liberal arts education’

-          Online, conference says lunch & dinner is provided

  • Amend food down
  • If they’re staying in a hotel, breakfast should be free

Call to Question: M. Kimmer

Seconded: J. Nuzum

Motion Passes: 5-0-0

 

 

17.5 VP Finance: Org Chart Proposal: H. Knieling

Proposal: Allow for two Finance Assistants instead of one

Discussion:

-          Outcomes

-          Decisions

  • More check and balances
    • Would allow VP Finance to give more time for double checking specific paperwork
  • Less tasks, more connections per person
  • Only down side would be paying them
  • Moving HR work to Office Manager
  • Petty Cash could be managed by everyone on Central Committee
    • Check is under VP Finance name
  • Thinking about all the unutilized people we have
  • Like the idea of two finance assistants, but we’re on a time crunch this year and don’t know if it will/should happen this year
  • Have two part-time?
  • H. Knieling hasn’t been in this position so doesn’t even know what one assistant would look like
  • For the purpose of this year it makes more sense to have one full time instead of two half time

-          Actions

Call to Question: M. Tarpley

Seconded: M. Martinez

Motion Fails: 0-5-0

17.6 Student Organizations: Budget Proposal: M. Tarpley

Proposal: Increase Ski Club budget from $750 to $1150

Discussion:

-          Outcomes

  • $400 increase
  • Broke down budget for each week

-          Decisions

  • They’re asking for gas money
  • Are they certified drivers?

-          Actions

  • Double check with them about certified drivers
  • Everyone on Central Committee should be certified

Call to Question: M. Kimmer

Seconded: H. Knieling

Motion Passes: 5-0-0

17.7 Community Life Fund: Proposal: M. Martinez

Proposal: $340 for 15 students to attend dinner and Oregon Zoo Lights

Discussion:

-          Outcomes

  • We should talk about a new max for CLF so we don’t have to go through so many of these

-          Decisions

-          Actions

  • Amend to $150 to do $10/Person

Call to Amend: M. Kimmer

Seconded: M. Tarpley

Call to Question: M. Kimmer

Seconded: H. Knieling

Motion Passes: 5-0-0

17.8 Community Life Fund: Proposal: M. Martinez

Proposal: $380 for food and drink for a meeting time with 38 students

Discussion:

-          Outcomes

-          Decisions

-          Actions

Call to Question: M. Kimmer

Seconded: H. Knieling

Motion Passes: 5-0-0

 

17.9 DISCUSSION

-          Loveology books

-          Christmas Tree

-          Bruin Statue Referendum Response

-          All ASC Christmas Party

  • Central Committee Party

-          Harnesses for Rock Wall

-          Blue Zone Coordinators

17.10 MEETING ADJOURNED: 6:41 PM