ASC Minutes: 09-02-2015

ASC CENTRAL COMMITTEE MEETING

 

Monday, September 1, 2015

1.1 CALL TO ORDER 4:19 PM

1.2 ROLL CALL: All are present including S. St. Cyr

1.3 PRAYER: K. Webster

NEW BUSINESS

1.4 Student Organizations: Budget proposals: E. Lopez

Proposal: Club budget for 2015-16 year totaling $12,930

Discussion:

-               Outcomes

  • $20k in the budget, so $7000 is left for new clubs this year
  • Clubs usually don’t spend their entire budget
  • E. Lopez and S.O. director A. Phung evaluated all of the club budgets
  • Don’t want ASC’s reputation to be decreased because we decreased their budget
  • Maybe in the future we should have a limit for each club
  • We have 26 clubs and counting
    • Meeting with each of them is a lot of work
    • It isn’t reasonable for us to go over every single club budget
    • It would be ideal if we could meet face to face with every club about this budget, but that also isn’t reasonable
      • Meet face to face with the clubs who’s budgets are being cut drastically than they proposed
  • Clubs sent budget in, we evaluated and see their previous spending, and what is reasonable, and we’ll send the revised budget back
    • They can appeal if they would still like more money than what was revised
  • We cut lodging out of every club
  • Marketing & Communication is helping advertise clubs & their events, so some advertising budgets may get cut

-               Decisions

  • Will clubs be getting less than they have in previous years?
    • Yes, because if we gave clubs the budgets they all requested, we would be $20,000 over budget
      • And we want budget room for new clubs that are already forming
    • We are not allocating anything to clubs that is less than what they spent in previous years
  • Clubs need to be lead well, shown that they are important and can be very impactful on campus
  • Accounting Club is asking for $5100, but ASC proposes $900 budget for them
    • They wanted $2500 for one networking event
    • Accounting department will subsidize
    • $5100 is over a fourth of our entire club budget
    • They can appeal if they don’t agree with the returned revised budget
    • Budget based on club attendance, this club has 40 current members
  • BSUA
    • Keep the budget the same, but have not heard anything from their president
    • Not decreasing budget Have not had any contact with them this year, if they don’t show up to the meeting they will not get funding for this year
    • They put on plenty of events so they are affecting more people than just their attendees
  • Bruin Ultimate Club
    • Proposed budget of $1190
    • $7390 total budget requested, $2700 spent last year
    • Jersey’s shouldn’t have to be rebought every year
      • That was the deal last year that they would reuse the jersey’s year to year
      • Didn’t want to fund their clothes
    • Cutting practice disc fund
      • They should sell discs, and get their own fundraising
    • Club should be charging dues
    • We should support fundraising and tournaments that they participate in
  • Coast-to-Coast Club
    • Proposed budget of $400
    • $740 requested
    • Cut everything down

Call to Question: M. Peterson

Seconded: Z. Larsen

Motion Passes: 7-0-0

  • Social Work Club
    • Proposed budget of $250
    • Spent $180 last year

Call to Question: M. Peterson

Seconded: D. Bogert

Motion Passes: 7-0-0

  • Sigma Zeta
    • Proposed $1000
    • Asked for $2140
    • Spent $500 last year
    • Why aren’t the departments helping fund the club?
    • Confused at why they are asking for things

Call to Question: D. Bogert

Seconded: M. Peterson

Motion Passes: 6-1-0

-               Actions

  • Wait to vote on most clubs until we the evaluation of all of the clubs

Call to Table: M. Peterson

Seconded: Z. Larsen

Call to Table Passes: 5-1-1

1.5 Marketing & Communication: Payroll: L. Pekkola

Proposal: ASC Videographers get a pay raise from $800 to $1500 costing ASC $1400

Discussion:

-               Outcomes

  • The videographers are working plenty of hours, and are creating great work
  • This is a part of ASC that we’re uplifting and valuing
  • They are making weekly videos to help with our transparency

-               Decisions

  • There are some organizational changes, because we will cut a marketing director and the stipend there will be transposed to the videographers

-               Actions

  • We might want to wait to see the amount of work that the videographers actually do in the school year because Welcome Weekend is an exception in that people work a lot of time

Call to Table: D. Bogert

Seconded: M. Peterson

Motion to Table Passes: 7-0-0

1.6 DISCUSSION

  • Group Rules & Norms
    • Confidentiality
    • Meeting Debrief
    • Address dysfunctions
    • Support & validate ideas
    • Willingness to listen
    • Be invested in group
    • Setting/sticking to roles
    • Seek out diversity
    • No blame/shame
    • Tech & bathroom breaks during meetings
      • Keeping each other accountable during meetings
      • School wide text notifications
        • Poll everywhere app
        • Look into options of school wide texts, L. Pekkola will look into options and then talk about it next year
        • Marketing tool, no reply
        • We can ask the Campus Representatives!
        • The Oh Hellos are coming!
          • September 27
          • Start marketing soon
          • Marketing strategies
            • Music video during Move on the Lawn
            • Video during the half time football game
            • Sun’s out fun’s out
              • Renting out fun equipment; students need to leave their ID cards
              • Res Life ping pong tables
                • Student Project Fund
                • Plants in FoxHole
                  • Managed by plant services
                  • Res Life CLF
                    • Need written guidelines for the applications, present to the Central Committee to review

1.7 MEETING ADJOURNED: 6:05 PM