ASC Minutes: 09-22-2015

ASC CENTRAL COMMITTEE MEETING

 

Monday, September 22, 2015

4.1 CALL TO ORDER: 4:32 PM

4.2 ROLL CALL: All are present including S. St. Cyr

4.3 PRAYER: Z. Larsen

NEW BUSINESS

4.4 Budget: Proposal: D. Bogert

Proposal: $39,800 for the 2015-2016 total ASC President budget

Discussion:

-          Outcomes

  • Finance committee has already approved this budget

-          Decisions

-          Actions

Call to Question: D. Bogert

Seconded: E. Lopez

Motion Passes: 7-0-0

4.5 Budget: Proposal: D. Bogert

Proposal: $77,300 for the 2015-2016 total ASC Executive Vice President budget

Discussion:

-          Outcomes

  • Finance committee has already approved this budget

-          Decisions

  • Social Responsibility Fund is constitutionally underneath VP Representation
    • Moving that fund underneath the VP Representation should be effective next year so we don’t have to change codes this year
  • Student Organizations should be called clubs

-          Actions

Call to Question: D. Bogert

Seconded: Z. Larsen

Motion Passes: 7-0-0

4.6 Budget: Proposal: D. Bogert

Proposal: $94,900 for the 2015-2016 total ASC VP Activities and Programs budget

Discussion:

            -Outcomes

  • Finance committee has already approved this budget
  • Has not changed
  • Includes money for Blazer and Timber games

            -Decisions

            -Actions

Call to Question: D. Bogert

Seconded: M. Peterson

Motion Passes: 7-0-0

 

4.7 Budget: Proposal: D. Bogert

Proposal: $120,300 for the 2015-2016 total ASC VP finance budget

Discussion:

            -Outcomes

  • Finance committee has already approved this budget

            -Decisions

  • Includes $18,000 contingency fund
  • Propose $500 out of contingency for SPIL to buy new cymbals for their drum kit
    • Should not include in SPIL tithe, should be an extra cost
    • Student Project Fund would be too late, they need them sooner than that
    • Maybe pull from SPF now, and then if there’s extra SPF projects, then extras can come from contingency

            -Actions

Call to Question: D. Bogert

Seconded: E. Lopez

Motion Passes: 7-0-0

 

4.8 Budget: Proposal: D. Bogert

Proposal: $44,000 for the 2015-2016 total ASC VP Marketing and Communication budget

Discussion:

            -Outcomes

  • Finance committee has already approved this budget

-Decisions

  • Cut Student Collective printing costs
    • We need to find out how to be more effective with the Student Collective, so there aren’t so many left overs
    • We could have advertisers pay for the Student Collective, and sell the book to parents or community members
      • Consider changing the vision of the book this year
  • Every student would want a book if they were in it
    • Bigger discussion we can have in the spring
      • Crescent will probably need more costs for printing
  • They have ads and will be getting income
  • They also print the Wineskin so that is part of their printing costs
    • Cut Campus Software budget
  • Are no longer using Involvio
  • Includes the all-campus texting program

-Actions

Call to Question: D. Bogert

Seconded: M. Peterson

Motion Passes: 7-0-0

 

 4.9 Budget: Proposal: D. Bogert

Proposal: $39,150 for the 2015-2016 total ASC VP Representation budget

Discussion:

            -Outcomes

  • Finance committee has already approved this budget

            -Decisions

  • Retreat budget got cut some because retreat was clumped with Multicultural Life Reps

            -Actions

Call to Question: D. Bogert

Second: L. Pekkola

Motion Passes: 7-0-0

 

4.10 Budget: Proposal: D. Bogert

Proposal:  $24,650 for the 2015-2016 total ASC VP Commuter Life budget

Discussion:

-Outcomes

  • Finance committee has already approved this budget

-Decisions

  • Commuter lunches we need to find a more cost effective way
    • Students don’t like the Bon, but we need to work a cheap deal somehow
  • Because this position and budget is new, we might have to tap into the contingency fund but that is okay because that is $18,000

-Actions

Call to Question: D. Bogert

Second: E. Lopez

Motion Passes: 7-0-0

4.11 Budget: Proposal: D. Bogert

Proposal:  $2,650 for the 2015-2016 total ASC VP Multicultural Life budget

Discussion:

-Outcomes

  • Finance committee has already approved this budget

-Decisions

  • Because this position and budget is new, we might have to tap into the contingency fund but that is okay because that is $18,000

-Actions

Call to Question: D. Bogert

Second: M. Peterson

Motion Passes: 7-0-0

4.12 Student Project Fund: Proposal: K. Webster

Proposal: $400 to put a ping- pong table in Brandt Hall

Discussion:

-Outcomes

  • We didn’t vote on Brandt Hall earlier because we didn’t think there was a place to put the table
    • Third story of the hall has room

-Decisions

  • Will come out of SPF because it is a proposal from last year

-Actions

Call to Question: M. Peterson

Second: D. Bogert

Motion Passes: 7-0-0

4.13 DISCUSSION

-          We should discuss the club guidelines, not the individual club budget

  • No other sub committee gets micromanaged by Central Committee
  • Extra money that isn’t allocated to clubs will be offered to clubs to apply for
    • Clubs contingency budget
  • There are no clubs that E. Lopez or her assistant have personal ties with
    • Future approval for clubs should be monitored so there are no personal ties
  • Not constitutional to vote on every single club budget
    • Executive VP has full control over entire budget, which includes clubs

-          Events attendance for Subcommittees

  • We need to set some guidelines for how many events subcommittees need to go to
  • Ideas of giving $100 for people who go to every single ASC event
    • Everyone must do that, it can’t just be select committees
    • Don’t like that idea, because it’s bribing
      • We need to reach a goal somehow
  • Starts with the culture, getting excited for events
    • This is where you meet and hear students
    • If we’re for students, we need to be where they are hearing them
  • Every subcommittee this year will find a system that works
  • Next year, we need to set a rule or guideline for event attendance
  • The Crescent, do they come to the events?
    • It would be great to have them on the same page as everyone else, especially if they’re reporting for the events
  • Sign in sheet for people to come to events?
    • No- that would not be effective
  • Self regulation is important
    • Own the number of skips they should be allowed to have
  • When people come to events and help with setting up/ taking down, they’re seen as leaders and that’s important
  • Miss 6 events in the year?
    • Campus Reps should only be allowed to have 3 skips
    • Coming to events is their opportunity not their obligation
    • Marketing should come to events also, because they interpret how the events go and that’s important
  • Next year’s team can set our subcommittee event attendance before they hire everyone

-           Constitution Conversation

  • We need to make sure Res Life spends all of the fund before applying for more
  • Reps need to vote on constitution, adopt amendments
  • If the constitution is being altered more than 30% it should be voted on by the entire student body
    • Adoption of a new student body
    • Well then you could just amend different parts every week
  • Constitution adoptions would need to be adopted at the end of the year with a team that’s been through an entire school year, and a brand new team who is about to hold to the constitution
    • Same with the clubs manual?

-          Oh Hellos

  • We need more people to buy tickets!!
  • Helped being outside with speakers
  • Putting drapes up in Bauman so the area is smaller
  • Concert set up- need all hands on deck

4.14 MEETING ADJOURNED: 6:21 PM