Documentation Guidelines

When requesting services, each student must include a completed Disability Services Request Form along with current documentation from a certified professional (that is usually not more than three years old) and includes the following:

  • Quantitative and qualitative information that supports the diagnosis
  • Names of any assessment instruments used
  • Severity of the disability and impact on major life activities in and out of the classroom
  • Recommendations for specific accommodations
  • Notation of medications prescribed, if any, and potential impact on learning
  • Additional observations or recommendations which could assist us in adequately serving the student
  • Names, titles, addresses, and phone numbers of the evaluators, as well as dates of testing

In general, documentation should be less than three years old to be considered current. All documentation is reviewed on an individual basis.


Examples of Acceptable Documentation
  • Deaf and Hard of Hearing: Audiogram accompanied by audiologist's report documenting a hearing loss that necessitates support services in order to participate in class;
  • Visually Impaired: Report from ophthalmologist/optometrist documenting the need for services other than corrective lenses;
  • Psychological Disability: Clinical diagnosis should be by a licensed psychologist or psychiatrist based on DSM-IV criteria indicating functional limitations and how the disability impacts one's ability to function as a university student in a learning environment;
  • Medical Disability: Documentation of a disease, illness, etc. from an appropriate physician specialist, listing any functional limitations and its impact;
  • Learning Disability: Documentation should meet the Association of Higher Education and Disability's (AHEAD) Guidelines for Documentation of a Learning Disability in Adolescents and Adults, July 1997
  • Attention Deficit/Hyperactivity Disorder: Documentation should meet guidelines established by the 1998 Consortium on ADHD Documentation

Rick Muthiah
Associate Director of Learning Support Services
George Fox University
414 N. Meridian #6197
Newberg, OR 97132

Call 503-554-2314 or email rmuthiah@georgefox.edu if you have any questions.

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