Equipment Rental and Usage Policies

Media Production Services

Media Production Services provides consistent and customer friendly assistance with access to audio, video, and computer equipment and services. All requests are made through Institutional Technology's Service Desk. You may visit the Service Desk on the third floor of the Stevens Center in Newberg, call 503-554-2569, email servicedesk@georgefox.edu or visit our website at it.georgefox.edu.

Services provided

  • Reservation, delivery, and set-up of data projectors, laptops, slide projectors, TVs, VCRs, CD players, audio tape players, public address systems, audio recording equipment, video cameras, digital still cameras, and other audio, video, and computer equipment for classes and University meetings.
  • Audio and video duplication
  • Assistance with converting audio, video, and still images from traditional to digital formats.
  • Limited video, audio, and multimedia production.
  • Consultation on instructional uses of technology.
  • Please contact the Institutional Technology Service Desk for additional services.

Procedures to Reserve Equipment

Contact the Service Desk. Call, visit, email or use our online reservation system. Please be prepared to provide the following information: your name, office location, department, phone number, email address, budget number, date and time of equipment set up, date and time of equipment return, course name and catalog number or event name, course or event location, equipment needed, and any special comments or instructions.

Request. Your reservation will be entered into our system and a request ID number will be issued to you.

Delivery and pickup. The equipment will be delivered and configured in time for the start of your class or event and retrieved at the end of your class or event.

Feedback. We ask that you provide us feedback regarding your equipment reservation and set-up.

Policies

Equipment reservations are made on a first come first served basis to faculty and staff for classes and University sponsored/sanctioned meetings and events. Student organizations may reserve equipment through their faculty/staff sponsor. Students may reserve equipment for academic use through their instructor or academic department. Non-university events occurring on campus may request equipment through the event services department and will be charged a service and rental fee. Media Production Services is not able to process equipment requests made less than 60 minutes prior to delivery time.

Usability. When reserving equipment, customers must certify their ability to operate the equipment or set up an appointment with MPS personnel before the delivery date to learn its operation. When connecting non-MPS equipment (such as laptops) to MPS equipment, customers are encouraged to visit MPS prior to the delivery date to test their equipment. When using instructional technologies it is always advisable to have a backup plan in the event of equipment failure.

Responsibility. The customer assumes responsibility for care and security of equipment during the time it is reserved. Lost equipment and parts will be billed at replacement cost. Broken equipment will be repaired and billed at labor plus replacement parts costs.

Removal of Equipment. If equipment is removed from the area to which it was delivered and MPS is not notified immediately of the change, there will be a $25 recovery fee charged for locating each piece of moved equipment. The full daily rental fee will be charged for each additional day the equipment is not recovered. Equipment and parts not recovered within five working days will be considered unrecoverable and the customer will be billed for replacement costs.

Delivery and return. Customers who choose to pick-up equipment may do so at the Institutional Technology Service Desk on the third floor of the Stevens Center in Newberg. Return equipment promptly when finished to the same location unless arrangements for delivery and retrieval by Media Production Services staff have been confirmed. Equipment should be returned in good condition. Equipment returned late (more than 15 minutes after return time indicated on the equipment request) or missing parts will result in $25 recovery fee. The full daily rental fee will be charged for each additional day the equipment is not recovered. Equipment and parts not recovered within five working days will be considered unrecoverable and the customer will be billed for replacement costs.

Fees. MPS will notify the customer via email when charges are made to an account. Customers may dispute charges in writing to the Director of User Services within 15 business days from the date of notification.

Rental and Production Fees

Production:

Audio Cassette duplication

30 minute tape and duplication $2.00 / tape
60 minute tape and duplication $2.00 / tape
90 minute tape and duplication $2.00 / tape
Duplication to customer's blank tape $.50 / tape
VHS Video Cassette duplication 120 minute tape and duplication $4.00 / tape
Duplication to customer's blank tape $1.00 / tape
VHS Video Cassette duplication 120 minute tape and duplication $4.00 / tape
Duplication to customer's blank tape $1.00 / tape
Video, Audio, and Multimedia production $10 - $75 / hour
(Please call for an estimate based on your project.) Equipment operator $30 / hour

Equipment:

Fees include delivery, set-up, and retrieval by Media Production Services. Please indicate if you require an equipment operator for the duration of your event. Equipment fees are waved for George Fox University classes and events.

Data projector (for video/computer) $100.00 / day
Overhead projector $5.00 / day
35mm slide projector $10.00 / day
16mm movie projector $15.00 / day
Portable screen $5.00 / day
Laptop $50.00 / day
Portable PA $10.00 / day
Cassette recorder $5.00 / day
CD player boom box $10.00 / day
Sound System (speakers, mics, amp, and mixer) $50.00 / day
Record player $5.00 / day
VCR/TV video playback $20.00 / day
Video camera $30.00 / day
Laser Disc Player $20.00 / day
Digital still camera $25.00 / day
DVD player $30.00 / day
Dry erase board $5.00 / day
Flip Chart $5.00 / day

Learn more about us through the George Fox University Vimeo channel.