Specific Emergency Scenarios

Active Shooter Protocol

Active Shooter Protocol

ASSUMPTION:   The presence of an active shooter on campus.

EMERGENCY CLASSIFICATION: 1

PRIMARY INCIDENT COMMANDER:   Director of Security

PERSONS/AGENCIES INVOLVED:
  • Critical Incident Response Team
  • President and Executive Leadership Team
  • Newberg Police Department
  • Environmental Safety Coordinator
  • Plant Services
  • University Communications
INITIAL RESPONSE:
  1. If you are involved in a situation where someone has entered the area and started shooting, the following are a list of recommended actions: RUN
    1. Exit the building immediately.
    2. Notify anyone you may encounter to exit the building immediately.
    3. Notify the police by calling 911.
    4. Give the 911 Operator the following information:
      1. Your name
      2. Location of the incident (be as specific as possible
      3. Number of shooters (if known)
      4. Identification of shooter (if known)
      5. Number of persons who may be involved
      6. Your location
    5. Notify Campus Security at 503-554-2090

  2. If you are directly involved and exiting the building is not possible, the following actions
    are recommended: HIDE
    1. Go to the nearest room or office.
    2. Close the door, lock if possible.
    3. Cover the door windows.
    4. Keep quiet and act as if no one is in the room.
    5. DO NOT answer the door.
    6. Notify the police by calling 911.
    7. Give the 911 Operator the following information:
      1. Your name
      2. Your location (be as specific as possible)
      3. Number of shooters (if known)
      4. Identification of shooter (if known)
      5. Number of persons who may be involved
    8. Wait for the Police to assist you out of the building.

  3. Activate Crisis Management Team(CMT) and Establish Emergency Operations Center (EOC)

  4. Possible initiation of campus lockdown and implementation of emergency notification system.

NOTE: As a campus with unarmed officers our directive to the officers is to immediately contact the police and then help to evacuate any personnel from the immediate area IF they can do so without becoming a target or making others a target. One officer will contact the Student Life Office to begin the notification procedure which initiates the emergency notification system and procedures outlined previously in this document. When the Newberg Police Department arrives we turn the command over to them and then assist in any way possible as we know the layout of the campus and are able to access facilities.


Avian Influenza or Similar Pandemic

Avian Influenza or Similar Pandemic

ASSUMPTION:   Human to Human transmission of an animal or human-animal influenza virus able to sustain community level outbreaks has been verified resulting in a pandemic or serious illness that threatens the normal operation of the University and requires significant institution-wide intervention. There are two main features of an influenza pandemic. First, the virus is a new strain that has never infected people before. Second, it's on a global scale. Sometimes it's also unusually deadly.

EMERGENCY CLASSIFICATION: 1

PRIMARY INCIDENT COMMANDER:   Director of Health & Counseling Center

PERSONS/AGENCIES INVOLVED:
  • Critical Incident Response Team
  • Health and Counseling Center Staff
  • President and Executive Leadership Team
  • Yamhill County Health Department
  • Residence Life/Housing
  • Bon Appetit Food Service
  • Environmental Safety Coordinator
  • Plant Services
  • Marketing & Communications
ACTIVATE CRITICAL INCIDENT RESPONSE TEAM (CIRT) AND ESTABLISH EMERGENCY OPERATIONS CENTER (EOC)

Response to WHO Level 4 or higher pandemic (note that these response levels are different than the six phases identified by the World Health Organization – WHO).

  Level 1: Suspected/confirmed cases in Portland area Level 2: Suspected cases on campus or confirmed cases of on campus (In addition to Level 1 actions)
Critical Incident Response Team (CIRT)
  • Meet to facilitate communication between members and update PELT
  • Monitor situation
  • Contact Marketing and Communications
  • Bring in Associate Dean of Residence Life for isolation planning
  • Maintain contact among the Critical Incident Response Team
Health and Counseling Center Director
  • Assume role as Primary Incident Commander
  • Communicate with Yamhill County Health Department regarding planning and surveillance (if required)
  • Establish communication with deans and director of security
  • Notify Bon Appetit on number of potential contacts that may require isolation
  • Compose communication with Director of strategic communication (MarCom) and CIRT for the campus community regarding signs and symptoms protocol for referral of suspected cases
  • Communicate with other colleges (if applicable)
  • In conjunction with CIRT issue communications to campus community regarding status of disease spread, self protection and university response (Email, phone, website, all-campus meeting)
Campus Security  
  • Assist director of Health and Counseling
  • Be available for transporting individuals to hospitals
Plant Services
  • Prepare, distribute and maintain hand-washing sanitation stations on campus
  • Initiate increased frequency of disinfecting surfaces of concern (doorknobs, drinking fountains, etc.)
 
Vice President of Student Life
  • Review content of internal and external public information bulletins and announcements
  • Work with Marketing and Communications to select an appropriate spokesperson
 
Marketing and Communications
  • Draft internal and external bulletins and announcements with the Primary Incident Commander (Director of Health & Counseling Center)
  • Write scripts for phone tree (if advised by CIRT to do so)
  • Keep website updated
  • Appoint liaison to interface with CIRT
  • Write and record the bulletins and updates on the University's emergency information systems
 
Resident Assistants
  • Train RA's on Flu prevention and the protocol for reporting suspected cases to the Health and Counseling Center
 
Residence Life
  • Plan for isolating of students:
  • Identify roles of essential staff: leadership, communications
  • Health and Counseling Center trains essential personnel on risks and response
  • Enact plan for isolating of students
  • Enact plan for meal delivery during isolation status:
Bon Appétit
  • Ensure emergency response menu is planned for various degrees of needs
  • Stockpile additional food stuffs and water
  • Ensure food delivery process is planned and delivery supplies are in hand
  • Identify roles of essential staff: leadership, communications
  • Identify meal delivery need and method of delivery for isolated students
  • Enact plan for meal delivery during isolation status:
Health & Counseling Center
  • Initiate prophylaxis of contacts based on strength of patient presentation and CDC/prevailing medical community recommendations
  • Arrange for In-service training for flu for all HCC staff
  • Update CIRT Incident Commander (VPSL)
  • Initiate posters, e-mails, and campaign on selfprotection
  • Monitor health care workers
  • Follow state and county protocol for patient testing
  • Recommend isolating and monitoring suspected cases
Institutional Technology
  • Assess supplemental hardware and software
  • needs for campus -
    • Student Life
    • Health and Counseling
    • Marketing and Communications
    • Human Resources
    • Telecommunications
  • Provide webpage support.
  • Publish messages from MarCom on a periodic basis on website
  • Assist with e-mail message distribution
 

Biological Terrorism (Actual or Threat)

Biological Terrorism (Actual or Threat)

ASSUMPTION: The threat or implementation of an intentional introduction of biological agent(s)
into the environment.

EMERGENCY CLASSIFICATION: 1

PRIMARY INCIDENT COMMANDER: Environmental Safety Coordinator

PERSONS/AGENCIES INVOLVED:
  • Crisis Management Team
  • President and Executive Leadership Team
  • Campus Security Department
  • Police Department
  • Environmental Safety Coordinator
  • Plant Services
  • Fire Department
  • University Communications
INITIAL RESPONSE:

  1. Call 9-1-1 and Activate Emergency Resources
  2. Call of threat or actual deployment received. The staff member receiving the threat should attempt, to the extent possible, to obtain the following information:
    • The exact location of the deployment -- building, floor, room number, number of windows, type of delivery (mail, US Postal or campus, etc.), appearance of substance
    • Contact Plant Services to shut down ventilation system.
  3. Dispatch Security Officer to the scene
    • Security Officer will secure the scene
    • Officers are not to touch anything (crime scene protection protocol to be followed.)
    • Determine whether or not human contamination has occurred.
    • Environmental Safety Coordinator or designee contacted
    • Incident Command established
    • Vice President for Student Life notified
    • Appropriate Senior Managers notified
    • Director of Security notified
    • University Communications notified
    • Note: Fire Department will assume scene control upon arrival.
  4. An all-campus advisory should be issued. The general threat may exist; students and employees should be advised to take general but special care.
    • Duct-tape all windows and doors
    • Practice good hygiene
    • Up-to-date immunizations
    • Area sanitation
    • Mail Considerations: Special attention should be afforded mail reception, including:
      • No return address
      • Excessive postage
      • Handwritten or poorly typed addresses
      • Misspelling of common words
      • Restrictive markings such as
        1. "Confidential", "Personal", etc.
        2. Excessive weight and/or
        3. A fell of powdery substance.
        4. Addressed to title only (no name) or incorrect title
      • Protruding wires
      • Lopsided or uneven
      • Rigid or bulky
      • Strange odor (casually noticeable; never sniff or taste any suspicious substance)
      • Oily stains, discoloration or crystallization on wrapper
      • Excessive tape or string
      • Shows a city or state in the postmark that does not match the return address
      • Overseas, unfamiliar postmark
      • Homemade envelopes, especially brown paper bag material.
  5. What should you do?
    • If it is mail that you have opened, set it down gently at the location where you first opened it, move to an area that will minimize your contact with others and call emergency number.
    • If it is an item that you find, LEAVE IT ALONE and call the emergency number. If possible suggest that the building's ventilation system be shut down.
    • Remain calm.
    • Try and keep the area secure until emergency responders arrive.
  6. What should you NOT do?
    • Do not pass the letter around for others to see
    • Do not shake the parcel or envelope
    • Do not ignore the potential threat; treat it as legitimate until proven otherwise.
BIOLOGICAL SUSPICIOUS MAIL GUIDELINES

Due to the need for tightened security on incoming mail, we are advising that only regular employees half time and above open mail – not work study or temporary help. There is a need to be alert to the threat of mail terrorist attacks. If possible, it is advised that the mail be opened in an enclosed area to reduce the risk. The employees responsible for this task should be well trained and observant.

Keep zip lock bags and vinyl gloves stocked at a mail opening station. Gloves may be worn to open mail but it is not necessary.

Before opening any mail, examine all individual pieces of mail.

SUSPICIOUS Mail Characteristics as outlined by the US Postal Service – Watch for this type of items.
The piece should contain an accumulation of these characteristics before taking action. However, if at any
time you are concerned, please consider the piece as suspicious mail and handle accordingly (see guidelines below).
  • Unknown sender
  • Excess postage
  • Hand-written address with no return address (or one that can't be verified as legitimate).
  • Past employee name – outdated information for the recipient
  • Excess tape
  • Incorrect type of tape used – masking tape, duct tape
  • Unusual weight given its size or if it's lopsided
  • Marked with restrictive endorsements such as "Personal" or " Confidential"
  • Postmark not matching return address Note: some business mail may have return address that is different from postmark (Drop shipments).
  • Oily stains
  • Odors
  • Powder visible
IF Suspicious Piece of Mail is found: (Some of these items can be done simultaneously by other employees in the area.)
  1. Call 9-1-1 and Activate Emergency Response
  2. Evacuate the Area
  3. If you MUST Handle the Item . . .
    1. Bag the item in a zip lock plastic bag and seal.
    2. Wash hands in cold water using antibacterial soap
    3. Apply vinyl gloves.
    4. Bag the item in a 2nd zip lock plastic bag and seal.
    5. Remove gloves in safe manner and bag them in a zip lock bag. Seal it.
    6. Wash hands again using cold water and antibacterial soap.
    7. Isolate the item and your bagged gloves away from other people in the office.
  4. Call Security Ext. 2090, Supervisor and Bldg Monitor.
SECURITY PROTOCOL

Note: Supervisor and/or building monitor can start the evaluation/action while waiting for security response.

  1. Evaluate the threat – why is the mail piece suspect.
  2. Verify return address information using readily available resources:
    • Directory assistance
    • Internet databases (white pages)
  3. Contact sender regarding contents of mailing.

If piece is still suspicious and . . .

  • No substance in the mail piece – contact the Inspection Service at (503) 279-2060. Follow their advice.
  • Unknown Substance in or spilling out of mail piece or mailing with known association to the anthrax scare:
    • Call 9-1-1 and Activate Emergency Response
    • Call Environmental Safety Coordinator, Dan Schutter Ext. 2014 to have HVAC system in building shut off
    • Contact the local law enforcement
    • Call the USPS Inspection Service at (503) 279-2060.
    • Seal the building.
    • Work with Building Monitor for guidelines on occupants
    • Notify Mail Service Director of possible contamination to close down
      mail processing.
    • Follow-up determination
      • If mail piece is contaminated, follow law enforcement and inspection service advise
      • If mail piece is found to be non-contaminated, release occupants.

Bomb Threat

Bomb Threat

ASSUMPTION: A bomb threat is phoned or mailed into GFU

EMERGENCY CLASSIFICATION: 1

PRIMARY INCIDENT COMMANDER: Director of Security/Environmental Safety Coordinator

PERSONS/AGENCIES INVOLVED:
  • Critical Incident Response Team
  • President and Executive Leadership Team
  • Campus Security Department
  • Police Department
  • Environmental Safety Coordinator
  • Plant Services
  • Fire Department
  • University Communications
INITIAL RESPONSE:
  1. At the time a threat is received, there are three possible options:
    1. Ignore the threat
    2. Evacuate immediately
    3. Search and evacuate if warranted -- It shall be the policy of GFU that upon receipt of a bomb threat, the building involved will be evacuated and a search commenced.
  2. Telephone Threat:
    1. All personnel, especially Front Desk receptionists, are advised to follow the procedures listed below if they receive a bomb threat over the telephone.
      1. Remain calm. This type of response may assist in obtaining more information from the caller, especially if the caller wishes to avoid injuries or death. If told that the structure is occupied and cannot be evacuated in time, the caller may be willing to give more specific information on the device, such as type and location.
      2. The bomb threat caller is the best and maybe the only source of information. When the bomb threat is called in:
        • Keep the caller on the line as long as possible. Ask him/her to repeat the message. Record the conversation if possible.
        • If the caller does not indicate the location of the bomb or the time of possible detonation, ask for that information.
        • Inform the caller that the building is occupied and detonation could result in injury or death.
        • Pay particular attention to background noises such as motors running, music playing and any other noises that may give a clue as to the location of the caller.
        • Listen closely to the voice of the caller, male or female, calm or agitated, accent, etc.
      3. Remain available; law enforcement personnel will want to interview the staff member receiving the threat.
  3. Call 9-1-1 – police and fire departments will notify the nearest bomb disposal unit at their discretion
  4. Security Office notified and assist in securing and evacuating area if necessary
  5. Evacuate the area if necessary: Once the decision to evacuate a building has been made, the evacuation team will begin PRIORITY EVACUATION, e.g., evacuating the floors above or below the danger area (if known) to remove those persons from danger as quickly as possible. The evacuation team will be trained in evacuation and search techniques and not in the techniques of neutralizing, removing or otherwise having contact with the device. If a device is located, it will be well marked and a route to the bomb established, but otherwise the device should remain undisturbed.
  6. Designate a chain of command and establish a command center
  7. Have a contingency plan should the bomb go off.
  8. Maintain a blueprint of floor diagrams
  9. Establish primary and secondary methods of communication. (CAUTION: THE USE OF THE RADIO SYSTEM DURING A SEARCH CAN CAUSE PREMATURE DETONATION OF AN ELECTRICAL BLASTING CAP.)
SECONDARY RESPONSE:
  1. Vice President for Student Life notified -- plans for relocation made (if necessary)
  2. Activate Critical Incident Response Team (CIRT) and Establish Emergency Operations Center (EOC)
  3. President and Executive Leadership Team notified
  4. Director of Plant Services notified
  5. Environmental Safety Coordinator notified
  6. University Communications notified
TELEPHONE BOMB THREAT CHECKLIST:
  1. Keep calm: do not get excited or get others excited.
  2. Time Call is Received:
  3. Time Call is Terminated:
  4. Exact words of the caller
    • Delay: Ask caller to repeat the message
    • QUESTIONS YOU SHOULD ASK:
      1. What time is the bomb set to explode?
      2. Where is the bomb located? Building: Floor: Area:
      3. What kind of bomb is it?
      4. Description of bomb.
      5. Why has the bomb been planted?
    • VOICE DESRIPTION:
      1. Male/ Female
      2. Young, Old, Middle-aged
      3. Calm/ Nervous
      4. Rough/ Refined
      5. Accent: yes/no Describe:
      6. Speech impediment: yes/no Describe
      7. Unusual phrases:
    • BOMB THREAT CHECK LIST:
      1. Do you recognize the voice?
      2. Who do you think it was?
      3. Background noises:
        1. Music
        2. Running Motor (type)
        3. Traffic Whistles
        4. Bells
        5. Horns
        6. Aircraft Tape Recorder
        7. Machinery
        8. Other
    • ADDITIONAL INFORMATION:
      1. Did caller indicate knowledge of the facility? If so, in what way?
      2. On what line did you receive the call?
      3. Is the number listed?
      4. Signature
      5. Date
MAIL BOMB THREAT:

When a written threat is received, save all materials including the envelope or container. Once the material is recognized as a bomb threat, further unnecessary handling must be avoided. Every effort must be made to protect such evidence as handwriting, typewriting, postmarks and paper. It is imperative that personnel involved in the search be instructed that their only mission is to search for and report suspicious objects. UNDER NO CIRCUMSTANCES SHOULD ANYONE MOVE, JAR OR TOUCH A SUSPICIOUS OBJECT or anything attached to it. The removal or disarming of a bomb must be left to professionals in explosive device disposal. When a suspicious object is discovered, the following procedures are recommended:

  1. Call 9-1-1 and Activate Emergency Response
  2. Report the location and an accurate description of the object to the appropriate team leader. This information should be relayed immediately to the Director of Security or Environmental Safety Coordinator who will notify all appropriate emergency personnel.
  3. If you are isolated and can't get out of the area, place sandbags or mattresses (never metal shields) around the object. Do not attempt to cover the object.
  4. Identify the danger area and block it off with a clear zone of at least 300 feet, including floors above and below the area.
  5. Check to see that all doors and windows are open to minimize primary damage from the blast and secondary damage from fragmentation.
  6. Do not permit re-entry to the building until the device has been removed/disarmed, and the building declared safe for re-entry.

Campus Disturbance, Disruption, or Civil Protest

Campus Disturbance, Disruption, or Civil Protest

ASSUMPTION:

Any campus disruption that threatens the health, safety, or normal operations of the George Fox Community or its guests falls into this category. A civil protest will usually take the form or an organized public demonstration of disapproval or display disagreement with an idea or course of action. It should be noted that in many cases campus protests such as marches, meetings, picketing and rallies will be peaceful and nonobstructive. A protest should not be disrupted unless one or more of the following conditions exists as a result of the demonstration:

  1. Disruption of the normal operations of the University
  2. Obstructing access to offices, buildings, or other University facilities
  3. Threat of physical harm to persons or damage to University facilities
  4. Willful demonstrations within the interior of any University building or structure, except as specifically authorized and subject to reasonable conditions imposed to protect the rights and safety of other persons and to prevent damage to property
  5. Unauthorized entry into or occupation of any University room, building, or area of the campus, including such entry or occupation at any unauthorized time, or any unauthorized or improper use of any University property, equipment, or facilities.
EMERGENCY CLASSIFICATION: Variable

PRIMARY INCIDENT COMMANDER: Vice President for Student Life or Dean of Community Life

PERSONS/AGENCIES INVOLVED:
  • Critical Incident Response Team
  • President and Executive Leadership Team
  • Campus Security Department
  • Police Department
  • Fire Department
  • University Communications
INITIAL RESPONSE:
  1. Call received
    • Get a description of the person(s) causing the disturbance
    • Gather key details of what happened
      1. Location (building, entrance, floor, room, etc.)
      2. Approximate number of leaders
      3. Size of group
      4. Obvious objective or demand of group
      5. Group is: rational? Organized? Violent? Etc.?
  2. Emergency personnel notified via 9-1-1 if necessary
  3. Security Officer dispatched to scene
  4. Director of Security notified
  5. As much as possible, secure the area
  6. President's Executive Leadership Team and VPSL notified
  7. Director of strategic communication notified
  8. In a classroom situation:
    • direct the disruptive person(s) to leave the classroom
    • if the person does not leave, have the situation reported to Campus Security or 9-1-1 depending on the seriousness of the disruption (be prepared to provide all pertinent information)
    • If the safety of others is threatened dismiss the class immediately
  9. Secure the scene if necessary
    • Security Office
    • Fire Department
    • Police Department
  10. Provide for psychological assistance if necessary -- Director of Health and Counseling Center

Chemical Terrorism

Chemical Terrorism

ASSUMPTION: The threat or the implementation of an intentional chemical release in the campus community is made known.

EMERGENCY CLASSIFICATION: 1

PRIMARY INCIDENT COMMANDER: Environmental Safety Coordinator

PERSONS/AGENCIES INVOLVED:
  • Critical Incident Response Team
  • President and Executive Leadership Team
  • Campus Security
  • Environmental Safety Coordinator
  • Plant Services Department Representative
  • Police Department
  • Fire Department
  • University Communications
INITIAL RESPONSE:
  1. Call 9-1-1 and Activate Critical Incident Response Team (CIRT) and Establish Emergency Operations Center (EOC)
  2. Call of threat or actual deployment received by receptionist
  3. Environmental Safety Coordinator notified
  4. Director of Security or designee notified
  5. To the extent possible, all affected will be evacuated by Security officers and the area will be secured
  6. An all-campus advisory should be issued. The general threat may exist; students and employees should be advised to take general but special care.
    • Duct-tape all windows and doors
    • Practice good hygiene
    • Up-to-date immunizations
    • Area sanitation
    • Mail Considerations: Special attention should be afforded mail reception
  7. Incident command established
    • President and Executive Leadership Team notified
    • Local Law enforcement agencies notified
    • Director of strategic communication notified
    • It will be the responsibility of the Security Office to assist the outside agencies in any way possible.

Crimes of Violence or Sex (High Publicity)

Crimes of Violence or Sex (High Publicity)

ASSUMPTION: Violent incidents including but not limited to assaults and workplace violence can occur on the University campus with little or no warning.

EMERGENCY CLASSIFICATION: 2

PRIMARY INCIDENT COMMANDER: Vice President for Student Life or Dean of Community Life

PERSONS/AGENCIES INVOLVED:
  • Health and Counseling Center
  • Campus Security
  • Dean of Community Life
  • Police Department
  • Local, State, or Federal Authorities (depending on seriousness)
INITIAL RESPONSE:
  1. Call 9-1-1
    1. What is happening
    2. The location
    3. Who is involved
    4. Type of weapon(s) involved, if any
    5. Your name and address

    NOTE: If it is known that a weapon is involved, the Newberg Police Department will be called immediately and will be the first responders rather than Campus Security.

  2. Contact Campus Security and Director of Security
  3. Call VPSL or his designee
  4. Activate Critical Incident Response Team (CIRT) and Establish Emergency Operations Center (EOC)
SECONDARY RESPONSE:
  1. Provide for psychological assistance -- contact Director of Health and Counseling Center
  2. Contact University Communications
  3. Notify the President and his or her Executive Leadership Team

Death of a Student (On-Campus)

Death of a Student (On-Campus)

ASSUMPTION: A student has died on campus.

EMERGENCY CLASSIFICATION: 1

PRIMARY INCIDENT COMMANDER: Vice President for Student Life or Dean of Community Life

PERSONS/AGENCIES INVOLVED:
  • President and Executive Leadership Team
  • Dean of Community Life
  • Campus Security
  • Campus Ministries
  • Police Department
  • Fire Department
  • University Communications
INITIAL RESPONSE:
  1. Emergency personnel notified via 9-1-1
  2. Security Officer dispatched to scene – assist local law enforcement in securing scene as a crime scene
  3. Vice President for Student Life notified -- If the death occurs during class or a university activity, the faculty member or staff member should notify the VPSL immediately after responding to the situation as warranted. The VPSL will contact persons listed below if a student is seriously injured or dies:
    1. The local fire department and police (9-1-1) to secure the assistance of paramedics, etc.
    2. The Director of the Health and Counseling Center to secure necessary medical or psychological assistance.
    3. President's Executive Leadership Team notified
    4. Director of strategic communication notified
SECONDARY RESPONSE:
  1. The University has created an extensive protocol to be used in the case of the death of a student. This protocol is available in the Student Life Office and other offices impacted by such an event.

Earthquake

Earthquake

ASSUMPTION: An earthquake hits this area.

EMERGENCY CLASSIFICATION: 1

PRIMARY INCIDENT COMMANDER: Environmental Safety Coordinator

PERSONS/AGENCIES INVOLVED:
  • Critical Incident Response Team
  • Director of Security
  • Environmental Safety Coordinator
  • Plant Services Department Representative
  • Police Department
  • Dean of Community Life
  • Fire Department
  • Director of strategic communication
ACTIVATE CRITICAL INCIDENT RESPONSE TEAM (CIRT) AND ESTABLISH EMERGENCY OPERATIONS CENTER (EOC)

INITIAL RESPONSE:
  1. If INDOORS, immediately take cover under a solid piece of furniture such as a desk or table. Since doorways in most structures are reinforced, standing in the threshold of a doorway would also afford protection. Stay away from glass, windows, shelves, and heavy equipment.
  2. If OUTDOORS, move quickly away from buildings, utility poles, and other structures (avoid power or utility lines as they may be energized)
  3. Aftershocks also occur following an earthquake. Do not assume that structures are safe because they have no visible damage. Aftershocks may cause further structural damage after the initial shock has subsided.
  4. After the initial shock, evaluate the situation and if emergency help is necessary, call appropriate emergency response personnel (police and fire).
  5. Report any injuries immediately.
  6. Contact Campus Security at x2090.
  7. Damage to facilities should be reported to Plant Services.
  8. If there is a strong odor of gas, relay this information to Campus Security and Plant Services and evacuate the building.

Fires

Fires

ASSUMPTION: Fire with visible flames or strong odors of burning

EMERGENCY CLASSIFICATION: Variable

PRIMARY INCIDENT COMMANDER: Environmental Safety Coordinator

PERSONS/AGENCIES INVOLVED:
  • Critical Incident Response Team
  • Director of Security
  • Environmental Safety Coordinator
  • Plant Services Department Representative
  • Police Department
  • Dean of Community Life
  • Fire Department
  • Director of strategic communication
INITIAL RESPONSE:
  1. For the person discovering the fire:
    1. Extinguish only if you can do so safely and quickly
      1. In case of emergency, dial 9-1-1
      2. Call Campus Security – 2090
    2. If the fire cannot be extinguished:
      1. Confine the fire by closing the doors
      2. Pull the nearest fire alarm
      3. Dial 9-1-1
      4. Alert others
      5. Meet the fire department when they arrive
  2. For occupants of the building:
    1. Close the doors to your immediate area
    2. Evacuate the building via the nearest exit. Assist others as necessary
    3. Do not use elevators
    4. Avoid smoke filled areas
  3. For persons evacuating from the immediate fire area:
    1. Feel door from top to bottom. If it is hot do not proceed; go back.
    2. If door is cool, crouch low and open the door slowly. Close door quickly if smoke is present so you do not inhale it
    3. If no smoke is present, exit the building via the nearest stairwell or exit
    4. If you encounter heavy smoke in a stairwell, go back and try another stairwell
  4. For University personnel:
    1. Security and Director of Security notified
    2. Secure the scene
    3. President and Executive Leadership Team notified
    4. VPSL notified
    5. Director of Plant Services notified
    6. Provide for medical care if needed
    7. Plans for relocation of building occupants

Flood

Flood

ASSUMPTION: Flooding caused by domestic water system or by rivers and/or streams overflowing
their banks.

EMERGENCY CLASSIFICATION: 2 PRIMARY INCIDENT COMMANDER: Environmental Safety Coordinator

PERSONS/AGENCIES INVOLVED:
  • Critical Incident Response Team
  • Director of Security
  • Environmental Safety Coordinator
  • Plant Services Department Representative
  • Police Department
  • Dean of Community Life
  • Fire Department
  • Director of strategic communication
INITIAL RESPONSE:
  1. For University personnel
    1. Security and Director of Security notified
    2. Secure the scene
    3. President and Executive Leadership Team notified
    4. VPSL notified
    5. Director of Plant Services notified
    6. Provide for medical care if needed
  2. Plans for relocation of building occupants and essential records and building contents.

Hazardous Materials Incident

Hazardous Materials Incident

ASSUMPTION: A hazardous materials incident may be a spill or release of chemicals, radioactive materials or biological materials inside a building or to the environment. The user may manage simple spills. Major spills or emergencies require emergency assistance from 24-hour emergency agencies, i.e., the city Fire Department or Hazardous Material team.

EMERGENCY CLASSIFICATION: Variable

PRIMARY INCIDENT COMMANDER: Environmental Safety Coordinator

PERSONS/AGENCIES INVOLVED:
  • Critical Incident Response Team
  • Director of Security
  • Environmental Safety Coordinator
  • Plant Services Department Representative
  • Police Department
  • Fire Department
  • Director of strategic communication
INITIAL RESPONSE:
  1. Dial 9-1-1 if deemed necessary
  2. Evacuate building or location and assemble at a safe distance . . . account for individuals
  3. Contact primary Incident Commander
    1. Determine if emergency responders are needed
    2. Determine if immediate hazards are under control and the situation is stabilized
    3. Determine if the site can be reoccupied or if further remediation or repair is needed – after consultation with the appropriate emergency response agency (fire department or regional HAZMAT team)
  4. Contact Security to secure scene and direct emergency personnel
  5. Contact local emergency responders if needed
SECONDARY RESPONSE:
  1. Prepare media response (University Communications)
  2. Notify President, Executive Leadership Team, and VPSL
  3. Arrange for relocation of occupants as needed

Hostage Situation

Hostage Situation

ASSUMPTION: One or more of the members of the GFU community are held against their will on college property. The assailant may or may not be a member of the GFU community.

EMERGENCY CLASSIFICATION: 1

PRIMARY INCIDENT COMMANDER: Director of Security

PERSONS/AGENCIES INVOLVED:
  • Director of Security
  • Environmental Safety Coordinator
  • Plant Services Department Representative
  • Dean of Community Life
  • Police Department
  • Director of strategic communication
  • Newberg Fire Department/EMS on Standby
ACTIVATE CRITICAL INCIDENT RESPONSE TEAM (CIRT) AND ESTABLISH EMERGENCY OPERATIONS CENTER (EOC)

INITIAL RESPONSE:
  • If you are involved in a hostage situation, take the following actions:
    • Take cover – protect yourself and those near you. Call 911. Be prepared to answer the following:
      • Where exactly is the incident taking place?
      • How many hostages?
      • How many assailants?
      • Types of weapons?
      • Demands?
    • Analyze the situation – follow instructions of first responders
    • Until instructions are received, use your best judgment to determine whether immediate evacuation away from the threat area – or remaining in place under cover – is the most prudent course of action.
    • When law enforcement officials are engaging with perpetrators, keep low and immobile – don't make yourself a target of opportunity.
    • Assailants may be working singly or as a team. Maintain extreme vigilance until "all clear" is sounded.
    • Render first aid assistance to casualties in your immediate area.
    • Observe and note events carefully – your timely and accurate information when relayed to authorities can have a significant impact on the resolution of the emergency.
  • Director of Security notified
  • Police Department notified. Note: Upon arrival, police will take command of the scene.
  • Security officers, to the extent possible, will secure the scene.
  • President notified and Incident Command set up.
  • Director of strategic communication notified.

NOTE: As a campus with unarmed officers our directive to the officers is to immediately contact the police and then help to evacuate any personnel from the immediate area IF they can do so without becoming a target or making others a target. One officer will contact the Student Life Office to begin the notification procedure which initiates the emergency notification system and procedures outlined previously in this document. When the Newberg Police Department arrives we turn the command over to them and then assist in any way possible as we know the layout of the campus and are able to access facilities.


Multiple Injury/Fatality Accidents

Multiple Injury/Fatality Accidents

ASSUMPTION: An accident on or off-campus has resulted in multiple student and/or employee injuries and/or fatalities.

EMERGENCY CLASSIFICATION: 1

PRIMARY INCIDENT COMMANDER: Vice President for Student Life

PERSONS/AGENCIES INVOLVED:
  • Critical Incident Response Team
  • President and Executive Leadership Team
  • Campus Security
  • Campus Ministries
  • Police Department
  • Plant Services
  • Fire Department
  • University Communications
ACTIVATE CRITICAL INCIDENT RESPONSE TEAM (CIRT) AND ESTABLISH EMERGENCY OPERATIONS CENTER (EOC)

INITIAL RESPONSE:
  1. Emergency personnel notified via 9-1-1
  2. Security Officer dispatched to scene – assist local law enforcement in securing scene
  3. Vice President for Student Life notified -- If the injuries/deaths occur during class or a university activity, the faculty member or staff member should notify the VPSL immediately after responding to the situation as warranted. The VPSL will contact persons listed below if students are seriously injured or die:
    1. The Director of the Health and Counseling Center to secure necessary medical or psychological assistance.
    2. President's Executive Leadership Team notified
    3. Director of strategic communication notified
  4. Family notification (Vice President of Student Life or designee):
    • Nature of the death
    • Location of the death
    • Additional information, as appropriate
    • Phone numbers of the VPSL, President, funeral home, etc.
  5. Notification of student body and university community by Student Life Office.
SECONDARY RESPONSE:
  1. The University has created an extensive protocol to be used in the case of the death of a student. This protocol is available in the Student Life Office and other offices impacted by such an event.

Weapons Possession

Weapons Possession

ASSUMPTION: An armed assailant is reported on campus. It shall be the policy of the Security department that this report be handled in the same way, whether the armed individual is a student or a non-student.

EMERGENCY CLASSIFICATION: 1

PERSONS/AGENCIES INVOLVED:
  • Director of Security
  • Environmental Safety Coordinator
  • Plant Services Department Representative
  • Police Department
  • Fire Department
  • Director of strategic communication
INITIAL RESPONSE:
  • Security Office is notified
  • Police Department is notified
  • Director of Security or designee is notified
  • GFU Security officers will, to the extent possible, secure the area where the assailant is reported. If possible, the type of weapon should be identified when the call is received. UNDER NO CIRCUMSTANCES WILL ANY GFU SECURITY OFFICER APPROACH THE INDIVIDUAL OR ATTEMPT TO MAKE CONTACT WITH AN ARMED INDIVIDUAL.
  • Police Department notified
  • The police department will assume full and complete control of the incident upon their arrival on the scene.
  • Senior Managers notified
  • VPSL/Dean of Community Life notified
  • Director of strategic communication notified

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