Residence Life - Housing
Undergraduate Student Handbook
Residence Life - Housing
Residence life at George Fox University is an integral part of your education and your overall university experience. The residential community provides unique and meaningful experiences in relationships, along with various opportunities to discover your potential, strengths and philosophy of life. The diversity of the residence halls, suites, apartments, and houses provides challenging opportunities for individual growth and development while maintaining a common bond of university residency.
- We are committed to providing a home that is physically safe for you. In cooperation with campus security, plant services and local services such as the fire, police and emergency crews, we strive to provide a place of residence which is a physical haven for you.
- Beyond physical safety, we want to create a place of security. Our definition of security is linked to the developing of solid and deep relationships; feeling a sense of belonging; being part of the community; seeing GFU a place of refuge; and being in a place of intimacy with God, peers, faculty and staff.
- Once safety and security are established, we have observed that significance is vastly important. Residence Life, and the campus community in general, desires to help students understand their role in campus life and in our society and world. Having a purpose and significance is critical for a person's education and well-being. Our hope is that you will be able to embrace a myriad of roles in a safe and secure environment.
These are kept to a minimum and are intended as a benefit for the community and student residents. Two take place in an academic year. The first is to introduce the residential community to their area staff and to general and specific community expectations. This meeting will take place within a week of check-in. The second mandatory meeting takes place in April and is meant to brief students on what to expect as they check-out of student housing. This final meeting is particularly critical in terms of being aware of what needs to be done procedurally in order not to accrue any check-out costs. Inability to attend either of these must be cleared by the Area Coordinator of that area. Failure to attend or failure to receive clearance from the AC will result on a $25.00 fine.
- Seniors (93+ credit hours completed) and students 21 years old or older prior to the first day of the semester will be able to select off-campus housing through their housing form in MYGFU. Students 23 years old or older will automatically be assigned off-campus housing.
- Students in their fourth year out of high school should e-mail email@example.com in order to be considered for off-campus housing.
- Married students who are not seniors and who are under 21 years of age should e-mail firstname.lastname@example.org in order to be considered for off-campus housing.
All requests for off-campus housing for spring semester should be sent to email@example.com.
It is expected that all students who live off campus abide by the university's lifestyle policies. Those students who live off campus and choose to violate the policies may have their approval to live off campus revoked and be required to return to university housing, or face other disciplinary action deemed appropriate by the Student Life office.
Each living area is staffed by a full-time area coordinator, who is an administrator who has extensive training in being an effective educator qualified to give assistance to academic, social, spiritual, and personal needs of students.
Assistant Area Coordinator
Each living area is also staffed by a returning Residence Life student leader. They are responsible for various administrative details, staff development, and residential programming.
Each community - floor, wing, apartment complex, house, etc. - on campus has a resident assistant, a student carefully selected and trained to contribute to the success of each student's living and learning experience. The ratio of student staff to residents averages 1 to 22.
Le Shana Hall is situated in the northeast corner of campus. A three-story residence hall, it provides housing for 120 upper-division students in 20 six-person apartments. Each apartment is composed of three bedrooms, a bathroom, a kitchen, and a living room. There is also a lobby area and cafe on the bottom floor.
Edwards Hall is a three-story, two-wing residence hall that houses 54 women in one wing and 54 men in the other. Laundry rooms and kitchens are located on the first floor of each wing. The two wings are joined by a lobby, with the assistant area coordinator's apartment directly attached. Edwards is located east of the Student Union Building.
Pennington Hall is a two-story, two-wing residence hall that houses 51 men and 49 women. The wings are joined by a lobby, with the area coordinator's apartment directly attached. Laundry rooms and kitchens are located on each floor. Pennington is located just south of the Student Union Building.
Hobson Hall is a three-story residence hall that houses 84 women. It has a full basement, which houses the kitchen and laundry room, and is part of the Hobson-Macy-Sutton complex located on the east side of campus.
Macy Hall is a three-story residence hall that houses 78 women and is part of the Hobson-Macy-Sutton complex. It has a kitchen and laundry room on each floor.
Sutton Hall is a three-story residence hall that houses 60 men. Sutton has both two-person and four-person rooms. There is a kitchen and laundry room located on each floor. It is the central building of the Hobson-Macy-Sutton complex. It has a large lobby--with the area coordinator's apartment directly attached--and a full basement.
Coffin Hall is a three-story, two-wing residence hall located on the northeast corner of campus. The two wings are joined by a lobby. Coffin Hall houses 124 students, with the first floor for men and the second and third floors for women. Each floor has a kitchen, study room, and laundry facilities.
Beebe Hall is a three-story living area housing 40 upper-division students. The rooms are fully carpeted and are divided into suites consisting of a bedroom, study room, and bathroom. Each suite is designed to house four students. There is a kitchen, laundry room, study room, and lounge on each floor. Beebe Hall is located adjacent to Carey Hall and Willcuts Hall in the Hess Creek canyon.
Carey Hall is a two-story living area that houses 32 upper-division students. Its facilities are the same as Beebe and Willcuts halls.
Willcuts Hall is a three-story living area housing 40 upper-division students. Its facilities are the same as Beebe and Carey halls.
Apartments and Houses
The University maintains on-campus apartments and houses for student residents. These living areas house mostly returning students. All of the apartments and houses are fully furnished, with laundry facilities available in close proximity to each living area.
Alcohol and Drugs
George Fox University is a dry campus It has chosen to be a drug- and alcohol-free institution and is committed to upholding the federal Drug-Free Schools and Communities Act. Therefore, the use of alcoholic beverages or illicit drugs is prohibited, as is the advertisement of alcohol or drugs on posters, stickers, clothing, or any other paraphernalia promoting such products [see Substance Use and Abuse].
If a student is passively in the presence of other students who are violating the lifestyle standards they may be considered as an active participant in the situation. As stated previously, failure to address a violation provides unspoken approval of the behavior. Generally, all students involved in a situation such as this are held accountable. For example, if a student is with other community members that are drinking alcohol, the student may be held accountable for being present with the group even if he or she did not consume alcohol. In such a case, the university believes the student should have withdrawn from the group.
Breaks, Holidays and Residence Hall Closures
All residence halls and suites close at 12 p.m. on the day after the last day in the semester and reopen at 1 p.m. on the Sunday before the first day in the new semester.
The residence halls also close for spring break at noon on the day after the end of the week before spring break and open at 1 pm the day before classes resume. There is no food service during these school breaks.
All apartments and houses remain open and accessible to their residents during these school breaks.
It is suggested that bicycles be locked up at the bike racks. If bicycles are stored in rooms, they must be carried from outside to the room. Edwards, Macy, Sutton, Pennington, University, Hobson, and Carey Halls have covered bicycle racks. Repair shops are close to campus.
Please lock your bicycle. Bikes are to be stored in the residence hall rooms or bike racks only. Bicycles may not be left in hallways, as this is a fire hazard. The city of Newberg requires all bicycle owners to register their bikes at the police department. There is no charge.
No bicycles are permitted on pedestrian accesses, and inside of any university buildings.
When utilizing a personal computer in university housing, students are encouraged to use surge protectors [see Computer Use].
Students may decorate their residences according to their own personal tastes. All decorations, including posters, hangings, etc, must be mutually agreed upon by any and all roommates [also see section in Anti- Harassment Policy with regards to the creation of a "hostile environment"]. However, nothing is to be glued, nailed, or in any way permanently attached to ceilings or walls. Students are also prohibited from painting any part of their living area (e.g., walls, furniture, etc.). Note: Department of Transportation highway and street signs are protected by law. Having possession of or displaying these signs is considered a felony and is therefore not permitted.
Each student living on campus is supplied with the necessary residence furnishings (bed, desk, dresser, closet, as well as all kitchen and living room furnishings in the apartments and houses). It should be noted that furniture differs throughout campus housing.
Generally, the university provides only the furniture a student has in their place of residence when they check in. Ironing boards are located in each laundry facility, and vacuum cleaners are provided for use in the living areas.
Students may wish to bring their own phones, irons, study lamps. Note: Halogen lamps of any kind are not permitted due to fire concerns.
University-owned furniture is not to be moved outside the rooms, due to a shortage of storage space and the risk of damage. Under no circumstances is furniture to be disassembled. The University Store rents small refrigerators to students living in residence halls and suites. Generally, due to fire concerns, space heaters are not permitted in student housing.
Guests of students are the responsibility of the student hosting the visit. All overnight visitors are expected to check in with the Area Coordinator.
Visitors can stay for up to three consecutive days if approved by the Area Coordinator. Visits by prospective students should be arranged through the Admissions Office. No person of the opposite sex is to stay overnight in a student's room, apartment, or house.
The process of signing up for housing for the following year occurs in March. The process is administered through the Office of Student Life. Each student is notified through email prior to the housing sign-up process. Inquiries should be directed to the Director of Housing.
There is a $10 charge for each unreturned or lost key. A $45 re-keying fee will be added when a housing key is lost. When students leave the campus for the year - whether withdrawing during the year or leaving at the end of the year - they must return the room, outside door, and laundry keys to their resident assistant.
The mailbox key should be returned to the SUB post office, and any building keys issued by Plant Services should be returned there to Plant Services. SUB master and building master keys carry a larger fine when lost. Note that duplicating, carrying, or using unauthorized keys is a violation of university policy and is considered a serious offense.
Laundry facilities are located in close proximity to housing units and living areas. The University attempts to keep costs low and maintain the machines. Laundry facilities are operated by electronic cards. Students receive a pre-loaded card during check-in.
If card is lost, add-value cards may be purchased in the Student Union Building and in the Sutton Hall lobby.
Students must provide their own linens and laundry supplies. Note: There are two sizes of beds available in the residence halls and suites: 36" x 78" (standard) and 38" x 80" (extra long).
Lock-up of Residence Halls
Residence halls are locked at all times. Students may enter the residence hall where they live by using the card lock system. Phones are provided outside the residence halls to contact students in that area. Each living area other than apartments or houses is staffed by a resident assistant on duty from 8 p.m. to 8 a.m. Residents are furnished with a key or an ID card that gives them access to their residence hall.
Lofts, both manufactured and handbuilt, are not permitted in university housing. Beds must not be propped up or stacked with concrete blocks.
Loss and Theft Liability
The university accepts no responsibility for any loss or damage to personal possessions whether caused by theft, fire, flood, or other disasters. The resident is responsible for obtaining his/her own insurance for personal belongings. Information regarding the purchase of student personal property insurance from an outside agency may be obtained from the Office of Student Life.
In keeping with our responsibility toward one another, students should be mindful of their neighbors, keeping the volume of radios, stereos, etc., at a considerate level. If they can be heard in another apartment or room, they are too loud. Bouncing of balls and other noises that are disturbing to the community also are prohibited.
Use of musical instruments such as drums, bongos, electric guitars, etc., is prohibited in all student housing, unless they are being used for an activity approved by the area coordinator such as a praise and worship gathering [see Quiet Hours].
Only small fish and turtles are allowed as pets in student housing.
Pornographic material is prohibited. This includes any item (which may include sexually provocative or explicit material) whose content is exploitive or of concern to either sex [see Anti-Harassment Policy]. In addition, pornographic materials are not to be used, posted, possessed, or distributed in any form on campus. This includes pornography on the Internet. Accessing pornography on the Internet may result in loss of personal access to the Unversity's network [seeComputer Use]. Any questions regarding what is or is not permissible should be directed to the Residence Life staff [see Sexual Purity].
While there are many fun and creative activities to engage in while living on campus, students are encouraged to promote an environment where respect for property and each individual community member is valued. Therefore, pranks are discouraged.
The quiet hours for all campus housing are daily from 10 p.m to 9 a.m. During this time, the noise level should be appropriate for those students who are studying or sleeping. Questions regarding what is appropriate can be directed to members of the Residence Life staff.
Right of Entrance
University personnel [area coordinators, security or student personnel under direction of professional staff] may enter and/or search a student’s room, apartment, or house without notice in emergencies where imminent danger to life, safety, health, or property is reasonably feared; when the university is closing down at breaks, or when it has been determined, at the discretion of appropriate university officials, that sufficient cause exists.
University personnel [professional staff] may enter and/or search a student’s room, apartment or house without notice when there is suspicion of probable cause to believe university regulations have been or are being violated. While it is preferred for students to be present, in rare situations searches may be conducted in the student’s absence.
When the university seeks access to students’ rooms, apartments, or houses to make repairs or improvements, the occupants generally are notified at least 24 hours in advance unless consent has been given. A work request to Plant Services is considered consent to enter. During breaks [such as Christmas and Spring Break] university personnel may enter university housing in order to routinely assess the condition of fire alarms, smoke detectors, etc.
Room changes for fall semester may begin on the third Monday of September, and conclude on the third Friday of October. Room changes for spring semester begin on the fourth Monday of January, and conclude on the fourth Friday of February. Note: Generally, no room change petitions are considered as long as any students are living in temporary housing.
If you wish to change rooms or living areas, you must pick up a Room Change form from your area coordinator and follow the procedure as detailed on the form. Students are not to move until they have received written approval from the area coordinator. Students wanting to change rooms will be expected to find another room in which to move. Failure to follow the room change procedures will result in a $50 charge.
Screens are provided in many campus housing facilities. Unless there is an emergency (e.g., a fire), the screens should not be removed. Students who occupy the specific rooms are responsible for their screens. Screens found to be bent, damaged, lost, or removed may result in a minimum $50 charge per occurrence.
Student ID Cards
All students are issued a George Fox University ID card. An ID card can be obtained at the IT (Institutional Technology) Department on the 3rd floor of Stevens Center during their normal hours of operation. It is required for:
- Eating on the university's food service plan
- Entering the residence hall where they live
- Checking out books from the Murdock Learning Resource Center, requesting books from Summit, and borrowing from other libraries
- Scanning for attendance at Spiritual Formation activities (e.g., chapel)
- Entering the Wheeler Sports Center
- Admission to athletics events
- Entering the residence halls, Prayer Chapel, Edwards-Holman Science Center, Ross Center, Bauman Auditorium, the SUB and SUB basement, Wheeler Sports Center, and Stevens Center
- Basic identification on campus to security personnel
Pre-approved entry locations
The following areas must have preapproval for entry due to work study or academic needs: Bauman, Brougher, EHSC, Media Center, North Street Annex, Pottery lab, Ross Center, Stevens Center, Wood-Mar Hall
Theft or Loss of ID Card
The student ID card is nontransferable. By using the card, a student agrees to these published terms and conditions governing its use. Should the card become lost, immediately report it missing to the food service office during business hours of 8 a.m. - 4:30 p.m. on weekdays. Should it be stolen, please report the theft to security (ext. 2090), food service (ext. 2500), and the locksmith (ext. 2059). In addition, if lost, a meal voucher must be requested at the food service office until a new card is obtained. When an ID card is replaced, the old card is automatically deactivated.
Care of Card
The ID card must be cared for throughout a student's length of stay at George Fox University. The magnetic encoding can be damaged if the strip is placed next to bank cards. Do not punch holes in the card and do not affix stickers to the card. Cardholder keychains may be purchased in the University Store.
It is highly recommended to carry ID cards in a lanyard. Replacement cards will be charged to any students who have defaced the card or have obviously mistreated it.
ID Card Replacement
If the card becomes unusable, damaged or stolen, the student is responsible for the cost of replacement. Replacement photo ID cards are available for a $20 fee in the IT (Institutional Technology) department on the 3rd floor of the Stevens Center, open weekdays. The cost will be charged to the student's account. Call the IT department at 554-2569 for ID card questions.
Articles must be boxed and clearly labeled with a university label indicating the name and permanent address of the owner. The university does not have the space for general storage. Students should not plan to bring an abundance of belongings. Articles may be stored over the summer months when space is available. Only students living 300 miles or more from the university may store items, and preference for summer storage is given to students living out of state. Generally, articles are kept no more than one semester following a student's absence. Articles left in storage for more than one semester may be given away. Carpets and bicycles may not be stored and will be disposed. The university is not responsible for lost, stolen, or damaged items.
Students are permitted to have televisions in their residence. Cable television is permitted only in campus houses and apartments pending the approval of student life staff. Please see the Area Coordinator in your living area for a copy of the cable television policy. Satellite dishes are prohibited in all campus housing.
George Fox University allows some visitation access to residence housing to members of the opposite sex. Although some residents would ask for more visitation hours, there are also others who do not want their privacy invaded by the opposite sex. The visitation hours, as stated below, attempt to strike a balance between the two. The goal is to allow for healthy interaction in the area that students call home.
Residence Halls: Open-house visitation hours are 5 to 10 p.m. Monday through Thursday, 2 to 11 p.m. Friday through Sunday. No person is allowed on the wing/floor, hallways, or stairwells of a living area of the opposite sex except during open-house visitation hours. The door to the student's room must be completely open at all times when visitors of the opposite sex are present.
Suites: Open-house visitation hours are 3 to 11 p.m. Monday through Thursday, and noon to midnight Friday, Saturday, and Sunday. Visitors of the opposite sex are to confine their visits to the front room of the suite after 10 p.m. All room doors must be completely open at all times when visitors of the opposite sex are present.
Houses and Apartments: Visitation hours are noon to midnight Sunday through Thursday, and noon to 2 a.m. Friday and Saturday. Visitors of the opposite sex are to confine their visits to the living/dining room areas after 10 p.m. Room doors must be completely open at all times when visitors of the opposite sex are present.
Those found in violation of this policy may be held accountable through the university disciplinary system.
RAs should be contacted with work requests for maintenance. Students should not contact Plant Services themselves. The RA will contact the AAC, who will submit the request. The only people who can submit work requests are Building Monitors, Alternate Building Monitors, Area Coordinators, and Assistant Area Coordinators. Plant Services usually responds during four working days; however, if they are flooded with requests (like at the beginning of the school year), response may take a bit longer.
Resident Meal Plans
The on-campus program has been designed to be flexible to meet the unique needs of each student. We offer a variety of meal plans to fit your lifestyle. To inquire about meal plans and flex points, visit the Bon Appetit office located right behind the main kitchen in the Commons. You may also find more information about the meal plan program on the Student Life Website.
Bon Appetit makes every effort to meet the dietary and scheduling needs of our students. Boxed meals may be requested when educational scheduling conflicts arise. Exemptions from the meal plan are granted for medical reasons only when Bon Appetit cannot accommodate a student's specific dietary needs as determined by a doctor.
A licensed physician must supply documentation of the petitioning student's medical condition. Anyone seeking an exemption from the meal plan must complete all necessary paperwork before the request for exemption is considered.
Accommodation forms can be found on the Student Life website.
The deadline for all exemption paperwork is the first Friday of fall semester and the first Friday of spring semester. Paperwork completed after these dates may not be considered.
PLEASE NOTE: All changes to meal plans must be made by the 2nd week of each semester. Students are responsible to confirm their meal plan charges on their BruinData account. Failure to make any changes by the last day of the add/drop period may result in charges to your account. For questions about meal plan policies, please contact the Director of Housing in the Student Life Office. The Student Life Office STRONGLY urges students to confirm their charges each semester. Incorrect charges to the students account must be changed prior to the 2nd Friday of each semester. There will be no exceptions.