Style Guide A-C
Style GuideA | B | C
Hint: Use [Ctrl] + [F] to quickly find a word or phrase within this page.
abbreviations/acronymsCapitalize with no periods. Examples: GFU, MAOL, MBIS.
Likewise, do not retain periods for academic degrees (such as MBA, MAT, BA). Place periods in a.m., p.m., compass directions (N.W.), B.C./A.D., R.S.V.P., U.S. (adjective).
ABDAll but dissertation. A graduate student who has completed all requirements for a doctorate but the dissertation.
academic degreesSee also "degrees conferred by GFU."
capitalization: Do not capitalize degrees when spelled out.
Correct: Nearly 1,000 students earned bachelor's degrees. Only 12 students hold doctorates in this field. He was the fourth generation of Johnsons to earn a master of arts in journalism.
punctuation: An apostrophe is needed for bachelor's, master's degree.
earn/receive: She earned a (not his/her) bachelor's degree at GFU. But you receive a degree from GFU.
abbreviations: Usually spelled out except in commencement programs and other lists to save space.
- Abbreviations of degrees do not retain periods.
- Avoid redundancy. Incorrect examples: Dr. Brandt, PhD She received an MA degree. (It's either an MA or a master's degree. It's either a bachelor's degree or a bachelor of arts degree, not a bachelor's of arts degree. Likewise, it's a doctorate or doctor of education degree. Doctorate of education is incorrect.) See also "doctorate" and "doctoral"
academic colleges and departmentsCapitalize when using complete, official name (shown below); lowercase all derivations and other forms.
Example: He is a professor in the Department of Mechanical and Civil Engineering. You need to sign up for your lab time in the biology department. Turn in your paper at the biology and chemistry department office. He is studying to get his doctorate in clinical psychology.
COLLEGE OF ENGINEERING
- Department of Mechanical and Civil Engineering
- Department of Electrical Engineering and Computer Science
- Department of Mathematics and Applied Science
COLLEGE OF BEHAVIORAL AND HEALTH SCIENCES
- School of Social Work
- School of Nursing
- School of Physical Therapy
- Department of Health and Human Performance
- Department of Psychology/Sociology
- Graduate School of Clinical Psychology
COLLEGE OF EDUCATION
- School of Education
- Graduate School of Counseling
- Department of Professional Studies
- English Language Institute
GEORGE FOX EVANGELICAL SEMINARY AND COLLEGE OF CHRISTIAN STUDIES
- George Fox Evangelical Seminary
- Department of Christian Studies (including Philosophy)
COLLEGE OF ARTS AND SCIENCES
- Department of History, Politics and International studies
- Department of English & Theater
- Department of Art & Design
- Department of Music
- Department of Communication and World Languages
- Department of Biology and Chemistry
- Honors Program
COLLEGE OF BUSINESS
- Department of Business and Economics
- Graduate School of Business
Doctor of Education Program (EdD program)
Doctor of Psychology Program (PsyD program)
Educational Foundations and Leadership (EDFL)
Master of Education Program (MEd program)
Graduate School of Counseling (GSC)
Master of Arts in Teaching Program (MAT program)
Master of Divinity Program (MDiv program)
Graduate Department of Clinical Psychology (GDCP)
Academic Success Program
A program to assist students who do not meet regular admission standards.
acknowledgment(s)No e after the g
Act Six scholarship and leadership initiative
Provides full-ride scholarships to students from urban Portland. Name of program is written as two words in title case with the number six spelled out. The logo and domain name (actsix.org), which both appear as one word in lowercase letters, are the only exceptions. Incorrect spellings include: ACT SIX, ACT Six, ACT 6, Act 6, ACT VI, Act VI, Acts Six, ActSix (one word)
A.D.Use periods - an exception to the abbreviation rule.
Example: A.D. 2001 (before year)
- Box numbers should follow street names on the same line, with the number sign, one space, no dash or comma
Example: 414 N. Meridian St. #6006, Newberg, etc.
- For directional abbreviations, retain periods
Example: S.W. 68th Ave., E. Sheridan, etc.
- Do not abbreviate road when used as part of an address
- See "states" for two-letter postal codes, which are used in addresses only.
- ZIP is an abbreviation for Zoning Improvement Plan.
Example: The ZIP code in Newberg is 97132.
addresses (George Fox University)Newberg campus:
414 N. Meridian St. , Newberg, OR 97132-2697
Portland Center/George Fox Evangelical Seminary:
12753 S.W. 68th Ave., Portland, OR 97223
4910 Brooklake Road, Brooks, OR 97305
administrative officesCapitalize when using the complete, official GFU name (shown below); lowercase when referring to the office in any other derivation or form. The reasoning here is that the official name is a proper noun, but all other forms are common nouns and often refer to the physical location rather than the official function. Examples: Applications may be sent to the Office of Undergraduate Admission. Take your application to the admission office. Safety escorts are available through Security Services (services stand alone as a separate category). See also "buildings, "because official building names are different from official office names.
Bon Appétit (food service):
Acute accent over the e. Do not pronounce the final t (Ah-pay-tee).
Health and Counseling Services
Student Financial Services
University Mail Services
Office of Academic Affairs
Office of Development
Office of Estate and Planned Giving
Office of Graduate Admissions
Office of Graduate Student Services
Office of Human Resources
Office of International Student Services
Office of Marketing Communications
Office of the President
Office of the Registrar
Office of Residence Life and Housing
Office of Spiritual Life
Office of Student Life
Office of Undergraduate Admissions
Office of Advancement
Office of University Relations
Department of Professional Studies Admission Office
Office of Graduate Student Services
Office of Academic Affairs
Office of Graduate Admission
Office of Seminary Admission
ADVANCELeadership Development Program
advisorA spelling exception to the AP usage.
All-Campus RetreatAn annual fall semester retreat for GFU undergrad students to spend a relaxing weekend away from campus to bond together and to grow closer to God. Sponsored by the Office of Christian Ministries.
alma materLowercase, two words.
Alpha ChiNational honor society that promotes academic excellence and exemplary character.
alum(s)Acceptable shortening of alumnus or alumna.
alumnaSingular: female graduate.
alumnaePlural: female graduates.
alumniPlural: male or mixed gender graduates (following Latin usage).
alumnusSingular: male graduate.
a.m./p.m.See "time." Note lowercase, except sometimes small caps for formal invitations, programs, etc.
annualThis term can be used starting with the second year of the event. The word annual is lowercase when it stands alone (an annual event), but capitalized when part of an event title: The Second Annual Alumni Weekend.
Associated Student Community (ASC)The student government organization at George Fox University.
atriumSee Duke Atrium
See Ron Gregory Atrium
autumnLowercase all seasons.
awardsCapitalize if part of the name. Example: Faculty Achievement Award,
bachelor's degreeSee "academic degrees."
B.C.Before Christ: Use periods between the letters - an exception to the abbreviation rule. Example: 2000 B.C. (follows the date)
Bell towerSee "Centennial Tower."
BibleCapitalize names and use roman typeface: Authorized or King James Version (KJV),The Geneva Bible (TGB), Gospels (but the gospel), Holy Bible, Jerusalem Bible (JB), (The) Living Bible (TLB), (The) Message (The Message), New American Bible (NAB), New American Standard Bible (NASB), New English Bible (NEB), New International Version (NIV), New Jerusalem Bible (NJB), New Revised Standard Version (NRSV), New Testament in Modern English (Phillips), Pseudepigrapha, Revised Standard Version (RSV), Scripture(s) (i.e. the Bible); scriptural, Septuagint, Vulgate
Citing Scripture(s): Put citation and translation abbreviation inside parentheses following the sentence:"For God so loved â?¦" (John 3:16 NIV)
Books: Capitalize and spell out. Examples: Philemon, Ecclesiastes, New Testament, Pentateuch.
board of directors/board of regents/ board of trusteesNo need to capitalize generic, common terms for groups.
bodyLowercase when referring to the body as a community of believers (as in Ephesians 5:30).
Bon AppétitRequires an acute accent over the e. Pronounced "bohn-ah-pay-tee" (do not say final t).
BruinmailThe university's e-mail system, hosted on a Microsoft Exchange server that is accessible through a Web interface, through the campus network in full corporate mode, or by a POP3 or IMAP connection.
Bruin PreviewA Newberg campus weekend visit opportunity for prospective undergrad students.
BruinsPlural or singular construction: The Bruins are having a great season. Bruin baseball is fun to watch.
buildingsThe word building is lowercase unless part of the full, formal name. When referring to a room or office number in one of these or other buildings, style is Stevens Center 325; Hoover 290. See also "administrative offices" and "academic departments" (which differ significantly from the building name). Brackets [ ] indicate optional formal name additions. See also individual room names in buildings, etc., listed alphabetically.
[William and Mary] Bauman Chapel/Auditorium
Beebe Residence Hall
Carey Residence Hall
Centennial Tower (not the Clock Tower)
Center Street House
[T. Eugene] Coffin Hall
Colcord Memorial Field
Edwards Residence Hall
Edwards-Holman Science Center
- Ron Gregory Atrium
Financial Affairs Office
Fox Jam Studios (in Ross Center)
Fulton Street House
Hancock Street House
- Bruin Den
- Cap and Gown Room
- Klages Dining Room
- Minthorne Gallery
- Hoover-Hatfield Library
- Providence Health System Learning Lab
International Student Center
Klages Dining Room
Esther Klages Plaza
[David and Rebecca] Le Shana Residence Hall (open 2006)
Meridian Street House
Virginia Millage Memorial Rose Garden
Minthorn Hall (no "e" on end, but modern family-name spelling is Minthorne, as in Roger M. Minthorne, trustee)
[Curtis and Margaret] Morse Athletic Fields (Morse Field is acceptable)
[M.J.] Murdock Learning Resource Center (MLRC)
- Computer-Assisted Instruction Lab
- Instructional Media Center
- Quaker Collection
- Hoover Collection
- Northwest Yearly Meeting of Friends Church and George Fox University archives
- Online Computer Library Center (OCLC)
- Peace Collection
- Portland Area Library System (PORTALS)
North Street Annex
Pennington Residence Hall
Plant Services Building
President's/Academic Affairs Offices
[Milo C.] Ross Center
- Donald H. Lindgren Gallery
[Edward F.] Stevens Center
- Leonard and Gloria Attrell Balcony
- Collins Resource Center
- Dick and Connie Espejo Classroom (207)
- Esther Klages Plaza
- Ezra and Hanni Koch Welcome Center
- Jack and Jane Meadows Classroom (209)
- Jim and Lila Miller Balcony
- Roger and Mildred MinthorneConference Room (202)
- Murdock Institutional Technology Center (IT)
- Pacific Fibre Classroom (109)
- Sam Wheeler Classroom (208)
Tilikum Retreat Center
University Advancement Office
University Fund Office
Video Communication Center
Villa Road House
[Coleman] Wheeler Sports Center
Willcuts Residence Hall
Portland Center bookstore
Portland Center library
building abbreviationsARM Armstrong House
BAR Barclay House
BAU Bauman Auditorium
BEA Beals House
BEE Beebe Residence Hall
BOI Boise Campus (Emerald West Plaza)
BRO Brougher Hall
CAM Campbell House
CAR Carey Residence Hall
CEN Center Street House
EDW Edwards Residence Hall
EHS Edwards-Holman Science Center
FEL Fell House
FAO Financial Affairs Office
FRY Fry House
FUL Fulton Street House
FVM Friendsview Manor
GUL Gulley House
HAN Hancock Street House
HEA Heacock Commons
HES Hester House
HOB Hobson Residence Hall
HOS Hoskins House
HVR Hoover Academic Building
KEL Kelsey House
KER Kershner House
LEM Lemmons Education Center
LEW Lewis Apartments
MAC Macy Residence Hall
MCG McGrew House
MED Media Communications Center
MER Meridian Street House
MIN Minthorn Hall
MUN Munn House
MLR Murdock Learning Resource Center
NEW Newlin Apartments
NSA North Street Annex
PAR Parker House
PDX Portland Center
PNH Pennington House
PEN Pennington Residence Hall
PSC Plant Services Center
PRC Prayer Chapel
PUR Presidents Office
RIL Riley House
RIV River St. House
ROS Ross Center
SAL Salem Center
SBG Schomburg House
SEC Security Office
SHN Sheridan Street House
STV Stevens Center
SUT Sutton Residence Hall
TIL Tilikum Retreat Center
UFO University Fund Office
VIL Villa Road House
WEH Weesner House
WEV Weesner Village
WSC Wheeler Sports Center
WLD Wilder House
WIL Willcutts Residence Hall
WIN Winters Apartments
WMA Wood-Mar Auditorium
WMH Wood-Mar Hall
WOD Woodward House
WOL Woolman Apartments
bulletsCapitalize the first word of sentence/fragment following a bullet. One space between bullet and first word. No punctuation at the end of each item.
capitalRefers to the city. Example: The capital of Oregon is Salem.
capitalizationGFU preference is to downstyle. That is, reserve capitalization for proper nouns and proper names (but not their derivatives). Capitalize the first letter of sentences and bulleted material. See also "titles," "composition titles," "academic degrees, "academic departments/offices, "deity titles," and other individual entries for capitalization rules. Exceptions to the capitalization rules include documents such as programs, invitations, business cards, business letters, directories, addresses, captions, and other similar lists/formats with names and titles which follow a headline style. Even in those cases, words which are otherwise lowercase remain so when appearing in running text rather than in isolated lines, lists, headlines, etc.
CapitolRefers to the building. Example: the Oregon Capitol is in Salem.
Cascades (Cascade Range)Continuation of the Sierra Nevada mountains, extending north from Lassen Peak to Oregon/Washington.
CCLI (Christian Copyright License Inc.)GFU license number should be printed on the document anytime a piece of copyrighted Christian music in CCLI's Authorized Catalog List is reprinted for overheads, programs, etc. In addition, by contract we agree to also print a copyright notice in substantially the following form: Title/composer/author.Â© year and name. CCLI License # 272239. If the CCLI catalog does not include the song you want to reprint, you must request permission directly from the copyright holder (unless the work is in public domain, then just a credit line acknowledging the source/artist is sufficient).
Center for Peace and JusticeEstablished in December 1984, the center offers courses and activities on peacemaking and conflict resolution for students and the community (formerly Center for Peace Learning).
Centennial TowerCorrect name for landmark tower on the Newberg campus. Not bell tower or clock tower.
chairAcceptable usage for chairperson when used in academic terminology. Also used to designate the position of a player in an orchestra or band, e.g., he is third chair trumpet player.
chairman, chairwomanLowercase except preceding a name as a formal title. Example: Chairwoman Jones was absent.
Champoeg(pronounced Shampooee) Settlement in Willamette Valley. Site of first provisional government in the Northwest. Site commemorated by Champoeg Memorial State Park about eight miles south of Newberg.
Chehalem (Valley)Lush agricultural valley running from Rex Hill in the east down to the Willamette River in the south, and following the border of the Chehalem Mountains running northeast to southeast as far west as Dundee.
Christian Life WeekAnnual fall semester event featuring speakers and activities to spur Christian growth in GFU students, faculty, and staff. Sponsored by Campus Ministries.
churchLowercase except proper names: Newberg Christian Church.
citiesGFU treats Portland and Newberg as datelines, meaning they stand alone with no state needed in running text. Otherwise, cities should be used with the state. Examples: He was born in Portland, but raised in Spokane,Wash.
classLowercase when referring to a body of students or alumni whose year of graduation is the same. Examples: Members of the class of '99 are planning a reunion. He is in the sophomore class.
Classic BruinsAnnual event for 50-year-reunion alumni occurring each spring on commencement.
Clock TowerNot to be used instead of Centennial Tower, the correct name.
coastA distinction is made between the physical land (lowercase) and a region (the Pacific Coast). Even so, smaller regions are not capitalized (see Oregon coast).
Coast MountainsThe Canadian extension of the Coast Ranges.
Coast RangesMountain ranges extending along Pacific Coast west of the Cascade Range and north to B.C./Alaska.
Colcord Memorial FieldTrack field at north end of GFU campus.
College Level Examination Program (CLEP)Standardized testing through which college credit may be earned.
commaAs per Associated Press guidelines, a comma is used to separate elements in a series but is not used before the conjunction in a simple series (ie, Students take courses in economics, language and history). A serial comma is used, however, before the conjunction in a complex series of phrases (ie, The factors to consider are whether the athletes are skillful enough to compete, whether they have the stamina to endure the training, and whether they have the proper mental attitude).
commencementLowercase in running text, but capitalize when appearing in headline style on programs.
committeeLowercase alone but capitalize proper name: He is a member of the Faculty Development Committee.
composition titlescapitalization: Capitalize all nouns, pronouns, adjectives, verbs, and adverbs regardless of length. Do not capitalize articles. Capitalize subordinating conjunctions (because, that), prepositions, and conjunctions of four letters or more. Capitalize the first and last word of a title/subtitle regardless of length or part of speech.
italics: Books, collections, drawings, long musical compositions, movies (including numerals denoting movie sequels), newspapers, operas, paintings, pamphlets, periodicals (magazines, newsletters, and other publications issued at regular intervals), plays (regardless of length or whether it is published), poems (long or collection), proceedings, sculpture, sections of newspapers published separately, statues,works of art, television and radio continuing series title.
roman face and enclosed in quotation marks: articles, features in periodicals and newspapers, chapter titles and part titles, short stories, essays, individual selections in books, short poems, television and radio individual episodes, unpublished works (dissertations, theses, manuscripts in collections, lectures and papers read at meetings, and photocopies of typescripts).
roman face without quotation marks: book series and editions (The words series and edition are lowercased when they are not part of the title), orchestral works (Bach's Suite No. 1 for Orchestra; Beethoven's Serenade for Flute,Violin, and Viola).