Equipment Check-Out

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Equipment Policies

Equipment reservations are made on a first-come/first-served basis to faculty and staff for classes and University sponsored/sanctioned meetings and events. Equipment is to be picked up and returned by the requestor.  Students will need to check with the library to check out adapters and wireless presentation clickers for classroom use. Other equipment is to be reserved through their faculty/staff sponsor. Non-university events occurring on campus may request equipment through the event services department and will be charged a service and rental fee.

When reserving equipment, customers must certify their ability to operate the equipment or set up an appointment with MPS personnel before the pick-up date to learn its operation. When connecting non-MPS equipment (such as laptops) to MPS equipment, customers are encouraged to visit MPS prior to the delivery date to test their equipment. When using instructional technologies it is always advisable to have a backup plan in the event of equipment failure.

Pick-up and return

Customers are to pick-up the equipment at the Institutional Technology Service Desk on the third floor of the Stevens Center in Newberg or the Portland Center IT office. Return equipment promptly when finished to the same location. Equipment should be returned in same or better than condition than it was checked out in. Equipment returned late (more than 15 minutes after return time indicated on the equipment request) or missing parts will result in $25 recovery fee. The full daily rental fee will be charged for each additional day the equipment is not recovered. Equipment and parts not recovered within five working days will be considered unrecoverable and the customer will be billed for replacement costs.


The customer assumes responsibility for care and security of equipment during the time it is reserved. Lost equipment and parts will be billed at replacement cost. Broken equipment will be repaired and billed at labor plus replacement parts costs.

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For assistant with an equipment reservation, please contact the IT Service Desk via email at  or by calling 503-554-2569.