Equipment Policies

Equipment reservations are made on a first-come/first-served basis to faculty and staff for classes and University sponsored/sanctioned meetings and events. Students may reserve Macbook or PC video adapters for classroom use, or other equipment through their faculty/staff sponsor. Non-university events occurring on campus may request equipment through the event services department and will be charged a service and rental fee. Media Production Services is not able to process equipment requests made less than 60 minutes prior to delivery time.

Usability

When reserving equipment, customers must certify their ability to operate the equipment or set up an appointment with MPS personnel before the delivery date to learn its operation. When connecting non-MPS equipment (such as laptops) to MPS equipment, customers are encouraged to visit MPS prior to the delivery date to test their equipment. When using instructional technologies it is always advisable to have a backup plan in the event of equipment failure.

Removal of Equipment

If equipment is removed from the area to which it was delivered and MPS is not notified immediately of the change, there will be a $25 recovery fee charged for locating each piece of moved equipment. The full daily rental fee will be charged for each additional day the equipment is not recovered. Equipment and parts not recovered within five working days will be considered unrecoverable and the customer will be billed for replacement costs.

Delivery and return

Customers who choose to pick-up equipment may do so at the Institutional Technology Service Desk on the third floor of the Stevens Center in Newberg. Return equipment promptly when finished to the same location unless arrangements for delivery and retrieval by Media Production Services staff have been confirmed. Equipment should be returned in same or better than condition than it was checked out in. Equipment returned late (more than 15 minutes after return time indicated on the equipment request) or missing parts will result in $25 recovery fee. The full daily rental fee will be charged for each additional day the equipment is not recovered. Equipment and parts not recovered within five working days will be considered unrecoverable and the customer will be billed for replacement costs.

Responsibility

The customer assumes responsibility for care and security of equipment during the time it is reserved. Lost equipment and parts will be billed at replacement cost. Broken equipment will be repaired and billed at labor plus replacement parts costs.

Start your Request

25Live is the University-wide system for requesting rooms, equipment, and recording for your events. In this system, all requests are categorized into an "event," to which all other resources are linked. This makes it easy to reserve a room, request equipment, and ask for your event to be recorded all in the same form. 

Do you need a little help completing the form in 25Live?  Try our 25Live - Requesting MPS Equipment document. This document can only be accessed from a George Fox Google Apps account.

If you have questions, or don't see what you need listed here, please email us at mps@georgefox.edu or call us at 503-554-2569.