Accidents and Reporting Policy

Fleet vehicle operators are responsible for reporting ALL accidents to the Plant Services Department and the director of the sponsoring department as soon as possible, but not longer than 24 hours after the accident.  This includes completing the accident report located in the fleet vehicle packet provided in the vehicle and turning it into Plant Services when the vehicle is returned.  Plant Services is responsible for accident investigations as circumstances permit and is required to submit reports to the insurance carrier as soon as possible.  The university’s insurance carrier requires notification and reporting of accidents within 72 hours.

If an accident in a university vehicle or a privately-owned vehicle on university business involves a serious injury or fatality:

  • Call 911 and get emergency help,
  • Report to Security Services as soon as possible (503) 554-2090.
  • Contact Plant Services and the sponsoring department head as soon as possible. 

(NOTE: If the University is required to pay an insurance deductible for an accident, the sponsoring department will be responsible for paying 50% of that deductible.)

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