Table of Contents

Guidelines for Faculty Response to Academic Integrity Issues

To bring order and consistency to dealing with academic integrity issues the following guidelines for administering penalties and processing appeals was developed. This is not intended to be a legal document, but rather a tool for faculty. The examples given are designed to aid the faculty member in making decisions about what kind of penalties are appropriate and who should be involved in dealing with the issue. While the document is not exhaustive, the examples and procedures will fit most of the situations that arise. Contact your College Dean if you have questions about how a case should be handled.

The Office of Academic Affairs monitors academic offenses and, in cases where students are violating standards in two or more classes, additional penalties may be warranted. 

 

Case One: Cheating (One Time, Limited in Scope)

Examples:

Incident of plagiarism, cheating on a test, copying an assignment from other students or having someone else sign the student into a class.

 

Recommended Consequence:

  • Grade penalty up to and including fail or zero on an assignment or test, "F" or zero on a paper.

 

Faculty Action:

  • The faculty member should contact the Dean of the College (of the course) immediately upon discovery of the infraction to verify the existence and nature of any additional offenses on record in the Office of Academic Affairs.
  • The faculty member should record all information requested on the Academic Dishonesty Report Form (available by emailing aao@georgefox.edu) except for the areas designated for student response or other administrative signatures and make electronic copies of evidence documents.
  • Original copies of the evidence for the academic infraction should be submitted with the completed form to the Department Chair, Dean of the College (of the class) and the Provost.
  • The faculty member should meet with the student to review the contents of the form within five school days of the discovery of the infraction. Contact attempts to meet should be Electronic mail and voice mail are acceptable ways of contacting the student; however, due to student confidentiality requirements, no voicemail or e-mail message should include any information about an infraction allegation due to privacy considerations.
  • The student has five school days after being contacted to read, sign and date the form. The student's signature does not constitute an admission of guilt. If the student wishes to respond to the infraction description, the student should provide a brief response in the area provided.

 

Appeals Process

  • The student has the right to an appeal and if the student wishes to appeal the imposed sanction, should send the written Academic Appeal Form to the College Dean within five working days of signing the Academic Dishonesty Report Form presented by the faculty member.
  • Upon receipt of the Academic Appeal Form, the College Dean, faculty member and student meet.
  • The decision from the College Dean will be rendered in writing to the faculty member and student, with a copy to the Office of Academic Affairs. 
  • The student or faculty member may request a hearing with the Appeals Board. The student or faculty member must submit a written appeal within two working days after receipt of the written decision from the College Dean. The Academic Appeals Board meets to hear the appeal. The decision is rendered in writing to the College Dean, faculty member and student and is Final

 

The decision of the Academic Appeals Board is final.

 

Case Two: Severe Dishonesty (Persistent, and/or Profound)

Examples:

Extensive plagiarism, evidence of a pattern of cheating, insubordination, systematic cheating Desired Faculty Action: a grade of an "F" for course, suspension, or dismissal.

 

Faculty Action:

  • The faculty member should contact the Dean of the College (of the course) immediately upon discovery of the infraction to verify the existence and nature of any additional offenses on record in the Office of Academic Affairs.
  • The faculty member should record all information requested on the Academic Dishonesty Report Form except for the areas designated for student response or other administrative signatures and make electronic copies of evidence documents.
  • Original copies of the evidence for the academic infraction should be submitted with the completed form to the Department Chair, Dean of the College (of the class) and the Provost.
  • The faculty member meets with the College Dean to discuss case and consequences.
  • The faculty member or Dean should contact the student to meet and review the contents of the form within five school days of the discovery of the infraction. Contact attempts should be documented. Electronic mail and voice mail are acceptable ways of contacting the student; however, due to student confidentiality requirements, no voicemail or e-mail message should include any information about an infraction allegation due to privacy considerations.
  • The student has five school days after being contacted to read, sign and date the form. The student's signature does not constitute an admission of guilt. If the student wishes to respond to the infraction description, the student should provide a brief response in the area provided.
  • The decision is rendered in writing from the College Dean to the Provost, faculty member and student.

 

Appeals Process 

  • The student has the right to an appeal and if the student wishes to appeal the imposed sanction, should send the written Academic Appeal Form to the College Dean within five working days of receipt of the Dean’s decision.
  • Upon receipt of the Academic Appeal Form, Provost, College Dean, faculty member and student meet.
  • The decision is rendered in writing from the Provost to the faculty member, College Dean and student.
  • Student or faculty member may request hearing with Academic Appeals Board. The appeal must be submitted within two working days after receipt of written decision from the
  • Academic Appeals Board meets to hear appeal. The decision is rendered in writing to the Provost, College Dean, faculty member, and student.

 

The decision of the Academic Appeals Board is final.

 

Case Three: Severe Behavior

Examples:

Repeated disruptive behavior, threatening behavior, extreme insubordination, sexual harassment, racial intimidation.

 

Desired Faculty or College Dean Action: Recommendation for dismissal or suspension

  • The faculty member should record all information requested on the Academic Dishonesty Report Form except for the areas designated for student response or other administrative signatures and make electronic copies of evidence documents.
  • The faculty member meets with the College Dean to discuss the case and consequences.
  • If dismissal is recommended, the faculty member and College Dean meet with the Provost and a representative from the Student Life Office.
  • The College Dean contacts and meets with the student. Contact attempts should be documented. Electronic mail and voice mail are acceptable ways of contacting the student; however, due to student confidentiality requirements, no voicemail or e-mail message should include any information about an infraction allegation due to privacy considerations. 
  • The written decision by the Provost is distributed to the faculty member, student, College Dean and Student Life Office.

 

Appeals Process

  • The student has the right to an appeal and if the student wishes to appeal the imposed sanction, the student or faculty member sends completed Academic Appeal Form within two working days of receipt of written decision from the Provost to the Office of Academic Affairs.
  • Academic Appeals Board meets to hear appeal.
  • The decision is rendered in writing to the Provost, College Dean, faculty member, and the student.

 

The decision of the Academic Appeals Board is final.