To submit a proposal, please include the following information:
To: ASC Student Project Fund
From: Your name
Proposal: A short description of the proposed project
Rationale: Support the above proposal. Why? Is it a need on campus? Benefits?
Cost: A detailed breakdown of total costs and where you found the price estimates
Location: Include if necessary

The creation of this fund is intended to extend the reach of ASC into off campus communities with the intent of meeting needs in the spirit of Jesus' life.

The motivation for creating this fund is threefold. First, we recognize the immense need that exists throughout the world. While realizing money is not the sole solution to peoples and societies problems, it is needed. Second, we are aware of the wealth we possess, and our potential to make a positive impact on the lives of untold numbers of people. Finally, as Christians we believe it is our responsibility to care for God's creation and love His children. The creation of this fund is a step in this direction.

The SRF will be used by ASC to work through organizations and people whose work we respect and desire to support. The money will be distributed on the prerogative of ASC CC who will be responsible to distribute the fund in its entirety every year.

Specifications:

• The President will directly oversee the fund though ASC collectively will administer it.
• Appropriate organizations will be directly involved in the business of meeting needs and/or alleviating poverty.
• Donating towards scientific research, social activist organizations, or similar groups is not appropriate.
• The funds are not to be used to directly support current George Fox students, faculty, staff, and administration.
• An organization does not have to Christian in order for us to support them. However, the expectation is that any group we support will conduct themselves in a manner consistent with the ethos of GFU.
• To ensure the accountability of funds donated, recipient organizations must have a verifiable online giving program and/or a be a 501c3.

Mission Statement: The Community Life Fund is designed to help enhance community on campus by providing funding for extracurricular and student-developed activities. The resources provided by this fund are to be utilized by living areas (Residence Life), nonacademic groups, and individual students.

Procedures:

1. The Community Life Committee will be all members of the Supreme Court (i.e. Representatives from each Living Area – PCWB, Co-Ed, HMS, Apartments, Houses, Senior Class Representative, Junior Class Representative, Sophomore Class Representative, Freshman Class Representative, International Representative, Commuter Representative and Multi-Cultural Representative).
2. All proposals that are $200 and under may be approved by a quorum of Supreme Court when at least 2/3 of the members are present.
3. If a proposal exceeds $200, it must be passed by a quorum of both the Community Life Committee as well as the ASC Central Committee.

Guidelines:

1. All activities proposed must plan to impact a minimum of 10 students.
2. Proposals must be submitted at least TWO weeks in advance of the event proposed to be considered.
   NOTE: Proposals submitted later than after the 2 week deadline will be considered at the discretion of the Court. All late proposals MUST justify their lateness in the “Justification for Late Proposal” Box.
3. Proposals must be accompanied by an itemized budget or will be sent back promptly to be redone (specific items, i.e. “Hershey’s Chocolate bars – 2 @ .50 each;” NOT -- “Two chocolate bars – $1.00).
4. Unless the a student has insufficient funds, the cost of the event will be reimbursed to the student(s) after valid receipts (along with student ID numbers and event name in a sealed envelope) have been submitted to the Supreme Court Chief Justice. If a student is in need of a check advance, the student must provide a copy of a invoice/price quote.
   The reimbursement process takes around 3 weeks realistically. There are many different stages and the Supreme Court does not handle the reimbursement process directly. Please keep this in mind when filling
   out proposals and planning out your purchases.
5. Proposals which may fall under the Student Project Fund or the Student Academic Needs budget will not be considered.
6. Proposals must be student initiated. The term student initiated refers to proposals generated by individual students and student groups or student clubs, including Residence Life and ASC chartered groups.
7. Proposals must directly affect students and further campus community.
8. ASC does not reimburse for past events.

Common Reasons for Denial:
Listed below are a few of the common reasons for which you proposal may be denied:

• Lateness/Too short of notice
• Requesting excessive amount of funding
• Lack of Preparation/Organization of event
• Extremely high prices without explanation for cost
• No Cost breakdown
• Event is vaguely/Not at all explained
• Did not follow specified rules that are listed above.

Purpose:
To provide aid for any student in special academic pursuits. Special academic pursuits include, but are not limited to, students attending academic conferences and/or making presentations in a field of study. They do not include the fulfillment of degree requirements in the student's fieeld of study, such as internships, textbooks, tuition, fees, or materials needed for courses.

The Central Committee may decide to grant funds for some or all of the funds requested. Students applying for funds must meet all fo the following criteria:

Criteria:

1. Must be a current full-time or part-time student attending classes on the Newberg campus at the
   time the funds are used
2. Student must demonstrate that other funding sources have been researched and considered, such
   as departmental support or organizational support i.e. if student wants to attend a conference that
   is hosted by a non-profit or other affiliation, that student can look into being supported by that
   hosting organization.
3. Official documentation (can be accessed on asc.georgefox.edu must be signed by the department
   head of the appropriate department related to the students' academic pursuit
4. The funds will contribute to or enhance the student's education at George Fox by enriching
   opportunities within their field of study
5. The intended experience must benefit the student and the GFU community
6. Priority will be given to individuals whose experience will benefit the GFU community
7. A student can only receive support once in any given semester
8. A one-page follow up response must be turned in to the ASC President or Vice President within
   two weeks after the event. The reflection must consist of an interview of the experience, what the
   student learned, how it impacted them personally, and how it can affect the GFU community.

Instructions:
Describe your request. Please be specific in describing the amount requested, expenses, other funding sources, and reason for the request. Please address specifically each of the criterion listed.

Funds are managed by the ASC Vice President. Requests for $50.00 or less can be granted by the Vice President. Requests for more than $50.00 or any one conference totaling more than $200 must be approved by central committee.

Departmental Confirmation

Minutes for:

• 1-30-2012
• 1-23-2012
• 1-9-2012
• 12-5-2011
• 11-28-2011
• 11-21-2011
• 11-14-2011
• 11-7-2011
• 10-31-2011
• 10-17-2011
• 10-10-2011
• 10-24-2011
• 10-3-2011
• 9-26-2011
• 9-12-2011
• 9-5-2011
• 8-29-2011
• 4-18-2011
• 4-11-2011
• 4-4-2011
• 3-14-2011
• 3-7-2011
• 2-28-2011
• 2-21-2011
• 2-14-2011
• 2-7-2011
• 12-6-2010
• 11-29-2010
• 11-15-2010
• 11-8-2010
• 11-1-2010
• 10-25-2010
• 10-18-2010
• 9-27-2010
• 9-20-2010
• 9-13-2010
• 9-6-2010
• 8-30-2010
• 4-12-2010
• 4-5-2010
• 3-29-2010
• 3-15-2010
• 3-8-2010
• 3-1-2010
• 2-22-2010
• 2-17-2010
• 2-15-2010
• 2-8-2010
• 1-25-2010
• 1-18-2010
• 1-11-2010
• 12-13-2009
• 11-12-2009
• 11-12-2009
• 11-09-2009
• 11-02-2009
• 10-26-2009
• 10-19-2009
• 10-12-2009
• 10-05-2009
• 9-28-2009
• 9-14-2009
• 9-07-2009
• 8-31-2009

View the ASC Clubs Policy Manual.
View the Application for ASC Provisional Status.

View the table reservation form.

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From the Employee Handbook:
2.10 Postings on Campus Bulletin Boards
Posting of material on bulletin boards requires the approval of an authorized person within the building. The name of that person should be available on each bulletin board. Posters, notices, etc. are to be posted only on bulletin boards — not on windows, doors, or walls (internal or external). Anything misposted may be removed without notice.

Exceptions are private offices and rooms and the student government portion of the Student Union Building (SUB). Exceptions also are made for temporary signs and notices on building doors regarding class or meeting cancellations, or events postponed, rescheduled, or relocated. Fliers to be posted on tables or bulletin boards in student areas, such as Bruin Den, living areas, SUB, etc. must have the approval of the Associated Student Community (ASC).

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