Life on Campus Face Coverings Policy 2020-2021

Face Coverings in Academic, Administrative and Residential Buildings

Effective July 1, 2020 / Updated Jan. 29, 2021 / Updated May 25, 2021

Update: OHA guidance requires employers enforce state mask and physical distancing guidance (see below) unless employees provide proof they are fully vaccinated. If employees (including student employees) wish to be approved to work without a face covering or physical distancing, they may voluntarily follow these three steps:

  • Completing the Voluntary Employee Vaccination Record Form
  • Check your email for an Google Form receipt with the subject line “Voluntary Employee COVID Vaccination Record Form.”
  • Forward the Google Form receipt to your manager to confirm you have completed the process. (The receipt does not include any private information or an image of the vaccination record.)

Faculty, staff, students, vendors and visitors across all campus locations must use face coverings as required by state guidelines.

Masks, face coverings or face shields are currently required for:

  • All private and public campus spaces (e.g., classrooms, offices, hallways, meeting rooms, etc.) unless the individual is: 
  • Alone in an individual private workspace defined by OHA as an indoor space within a public or private workplace used for work by one individual at a time that is enclosed on all sides with walls from floor to ceiling and with a closed door. Note: Face coverings are required in all cubicle and open workspaces.
  • In outdoor public spaces  when physical distancing of at least six feet is not possible.

Face shields may be used:

  • When presenting in front of a class or audience so long as you maintain six feet of distance at all times.  If you are closer or likely to be closer than six feet, you must wear a face mask.
  • For employees who have work spaces that are in common areas without a door or cubicle, provided they maintain at least six feet of distance from others.
  • If you have a medical condition preventing masks
  • If you are working with the hearing impaired so they can lip read

Face coverings that are prohibited include mesh masks, lace masks, masks with valves for exhalation, other coverings with openings, holes, gaps, or vents.

Note: Face coverings do not replace other hygiene and safety measures. Wearing a face covering is intended to be in conjunction with physical distancing and good hygiene habits.


 

Bruin bear statue wearing a face mask

Academic and Administrative Buildings

Following is a summary of where face coverings will be required.

  • All academic and administrative buildings. This includes:
    • In-person classroom settings
    • Shared lab spaces, including computer labs
    • Hallways, doorways, elevators, stairwells, etc.
    • Common areas within university-owned and leased buildings
    • Health and Counseling Center, library, bookstore
    • Non-residential gathering spaces (Bruin Den, FoxHole, all lounges, etc.)
  • High-density shared outdoor spaces
  • University-owned or leased transit/vehicles with more than one occupant

State Guidance for all workspaces:

Mask, face covering, or face shield requirements. Each employer must ensure that all individuals (including employees, part-time workers, temporary laborers, customers, vendors, patrons, contractors, etc.) at the workplace or other premises subject to the employer’s control wear a mask, face covering, or face shield as source control in accordance with the requirements of the Oregon Health Authority’s Statewide Mask, Face Covering, Face Shield Guidance.” OSHA  11/6/2020

Campus Housing

Residential Halls and Suites Public Areas

Students must wear face coverings at all times outside of their own suite or bedroom. This includes hallways, bathrooms, kitchens, laundry spaces, study areas and all other common spaces.

A student’s personal bedroom or suite is considered a family unit, and students assigned to be living together in those locations are not required to wear face coverings.

If a person enters a room or suite that is not their assigned room, all parties in that room must wear face coverings in compliance with CDC guidelines.

Apartments and Houses

A student’s house or apartment is considered a family unit, and students assigned to be living together in those locations are not required to wear face coverings. Students are encouraged to share any additional safety concerns about apartment or house shared spaces during their roommate agreement process.

Face Covering Availability

The university has face coverings available to those who do not have one. We will provide employees alternatives to face masks, such as face shields, if such alternatives are needed.

Exceptions to Face-Covering Policy

  • Face coverings are not required while working in the individual’s assigned office as long as they are working alone and are not having visitors within their office. 
  • Face coverings do not need to be worn when:
    • Employees are in a private, individual workspace.
    • While eating or drinking.
    • In a private setting (e.g., your bedroom in a dorm, house, or apartment)
    • Outdoors while socially distanced six feet apart
  • Use goes against documented best practices for a specific position, location (e.g., certain chemical labs) or by law or regulation
    • Individuals with medical conditions that prohibit them from wearing any face covering
  • Other areas in which students congregate will require face coverings to the degree it’s practical, and physical distancing will be critically important for activities that will require them to be removed (such as eating).

Individuals who have a medical condition that makes it hard to breathe or a disability that prevents the individual from wearing a mask, face covering or face shield can request an accommodation from Human Resources (if an employee) or the DIsability Services Office (if a student) to enable full and equal access to services, transportation and facilities open to the public.

Individual Building Policies

The Hadlock Sports Center and the Canyon Commons have their own face-covering policies which must be followed.

Care and Maintenance

Proper use, care and maintenance of mask or face coverings are the responsibility of each community member. Individuals should consider having more than one cloth face covering to allow for proper washing and drying when necessary.

Use Discretion

Face coverings utilized on university property are prohibited from displaying discriminatory, vulgar, offensive or harassing language, art or symbols. Any violations of this guideline are subject to employee or student discipline based on the severity of the design, and the item in question can be ordered off campus property immediately.

Any appeal of this decision will be handled by the dean of students, the director of human resources or the director of Campus Public Safety, depending on whether the offender is a student, employee or visitor.

Harassment

Students and employees who engage in harassing, discriminatory, bullying or retaliatory behavior toward those who are or are not wearing a face covering may be subject to investigation and sanction under other applicable university policies.