Payroll and Performance Forms
New! The I-9 form has been updated and the new form (below) must be used effective 5/8/13.
This page contains the most current employment forms and related resources, including the Employee Handbook (see link on left).
You'll find benefits information and forms on the Employee Benefits page, and your pay statement is available at mygfu.georgefox.edu.
Problems viewing your payroll information in MyGFU? Click Here.
Payroll forms
(To save downloading time, right click and save the timesheet
to your hard drive before opening it.)
Temporary/Part-Time Employee Timesheet
2013 Administrative Time Off Report
Vacation Accrual Schedules: Staff Administrators
Form W-4 Employee's Withholding Allowance Certificate
Note: www.paycheckcity.com is a good resource for estimating take-home pay under a variety of scenarios and may assist you in determining how many allowances to claim on your W-4 form so the proper taxes are withheld.
Direct Deposit Form New!! Form is a Fillable PDF. Just fill it out online and then click the Print Box to sign it and send it to HR Box 6108. If you have trouble with the form, try right-clicking on the link and save it to your desk top to complete and print.
NEW Form I-9 Employment Eligibility Verification (must use version dated 3/8/13 and throw away old blanks)
References for supervisors: George Fox I-9 Procedures and I-9 Long Distance Instructions & the federal I-9 Handbook for Employers
Performance Review and Planning Forms
Performance Review and Planning Form
Employee Self Review Form
Background Check Forms
Background Check Authorization Form
Background Check Disclosure Form
Miscellaneous Forms
Confidentiality Agreement (all employees must sign)
Moving Expense Itemization Form
W-2 Information
Items in Boxes 12a–12d are required by IRS. The amount (if any) in Box12a labeled “C” is the taxable cost of your group term life insurance paid by GFU in 2012. (This amount was also included in your pay as taxable income throughout 2012.) The amount (if any) in box 12b labeled “E” is the contribution you made to a supplemental retirement plan beyond the 3 percent that the university matches. The amount (if any) in box 12c labeled "DD" is new this year. It is the total of: your contributions (premiums) to health, dental, and pre-tax supplemental insurance (Aflac or Colonial), plus employer contributions to health and dental insurance. This figure is now required to be on the W-2 form. It is for your information only--these benefits continue to be non-taxable.
Box 14 shows the amount of your contribution to the university-sponsored retirement plan. This represents 3 percent of your pay from the time you began participation. Once an employee begins participation in the GFU Retirement Plan, it is considered required.
Employees (and their tax preparers) often ask why the amount in Box 1 is different than the amount listed in Box 3 and 5. Because any contributions you made to the retirement plan(s) are not subject to income taxes, those amounts (shown in 12b and 14) are not included in Box 1. However, those contributions are still subject to Social Security and Medicare (FICA) taxes, so they are included in the amount shown in both Box 3 and 5. If you add the amount in Box 1 to any amounts in Boxes 12b and 14, the total should equal the amount in Box 3 and 5.
Please save this information so you will have it when it is time to prepare your 2012 tax returns.
We welcome your suggestions for additional links to forms and resources. Contact Lisa Burton.