Diplomas

Diplomas are mailed approximately six to eight weeks after your graduation date. Diplomas are mailed via first class mail to the address designated as your mailing address on MyGFU. If you choose to attend the commencement ceremony you will receive a diploma cover at that time. If you do not attend the ceremony, your diploma cover will be mailed with your diploma.

If you have any questions about diplomas, please contact the Registrar’s Office at 503-554-2218.

Replacement Diplomas

Duplicate Diploma

A duplicate diploma may be ordered from the Registrar’s Office in situations where a graduate wishes to have more than one copy of their diploma. The duplicate diploma will include a statement indicating the diploma is a duplicate. The duplicate diploma will include the original degree earned, original major earned, and original conferral date, but the official signatures may be different from those on the original diploma. Please allow two to four weeks for the production of a duplicate diploma.

Loss or Damage

A replacement diploma may be ordered from the Registrar’s Office in situations where the original diploma has been lost or damaged. The replacement diploma will include a statement indicating the diploma is a replacement. The replacement diploma will include the original degree earned, original major earned, and original conferral date, but the official signatures may be different from those on the original diploma. Please allow two to four weeks for the production of a replacement diploma.

Name Change

A replacement diploma may be ordered from the Registrar’s Office if the graduate’s name has been legally changed. The name on the diploma must be identical to the name currently on the student’s official academic record. A student may change the name on their academic record by submitting a Name Change Form.

The replacement diploma will include a statement indicating the diploma is a replacement due to a name change. The replacement diploma will include the original degree earned, original major earned, and original conferral date, but the official signatures may be different from those on the original diploma. Please allow two to four weeks for the production of a replacement diploma.

Cost

For original diplomas issued during or after spring 2011, the cost for a duplicate or replacement diploma is $50.00. For original diplomas issued prior to spring 2011, the cost for a duplicate or replacement diploma is $25.00 (due to smaller size).  The cost to replace a certificate is $25.00. If a graduate wishes to upgrade a smaller sized diploma to the larger size, the cost for a duplicate or replacement diploma is $50.00. All certificates are a smaller size, therefore no upgrades are available for certificates.

Requests

All requests for duplicate or replacement diplomas must be made by submitting a Diploma Reorder Form.

If the student needs a duplicate or replacement diploma, please fill out the top portion of the form only. If the student needs a Notarized/Certified copy of their diploma or requires an Apostille, please include the middle portion of the form.

Notarized/Certified Copy of Diploma/Transcript

A notarized copy of a diploma is a quality copy of the original that has been authenticated and notarized by the Registrar’s Office. Requests are processed within three to five business days. Please fill out the middle portion of the Diploma Reorder Form.  A $10.00 special service fee is required for each notarized/certified document.

Apostille or Authentication

In some situations students may be required to provide an Apostille or Authentication along with the notarized transcript or diploma. Foreign Jurisdictions often require them before they will accept the notarized document.  More information is available from the Oregon Secretary of State: http://sos.oregon.gov/business/Pages/apostille.aspx.

Please fill out the middle portion of Diploma Reorder Form and include a $10.00 service fee (cash or check made payable to GFU). Please indicate on the form which document(s) need to have the Apostille or Authentication attached. If there are any documents that need to be included with the Apostille, the student would need to provide those documents as well.

If you do not have your original diploma, you may order a replacement diploma on the same form and include payment for the replacement diploma.

If you are requesting the Registrar's Office to send your notarized document directly to the Oregon Secretary of State, the Authentication Application Form from the Oregon Secretary of State will need to be filled out: http://sos.oregon.gov/business/Documents/notary-forms/notary-request-for-authentication.pdf. Include the application form, a self-addressed stamped envelope, and a $10.00 check made out to the State of Oregon with the Registrar’s Office diploma order form.

The Registrar’s Office can help students both domestic and abroad with each unique Apostille/Authentication situation. For assistance, please call 503-554-2218.

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