Flexibility in Attendance

Guidelines

Some students have documented disabilities which are random, fluctuating, or cyclical limitations that can occasionally impact class participation, attendance, or completion of assignments or exams. The Disability Services Office (DSO) determines that the accommodation is reasonable and helps facilitate conversations between students and faculty so that the accommodation does not fundamentally alter the course.

Contract for Accommodations Related to Flexibility in Attendance

Once students are approved for flexibility in attendance and have requested the accommodation for a specific class, the instructor will be notified by email. The instructor will then need to complete the Contract for Accommodations Related to Flexibility in Attendance, sign it, ask the student to sign it, then return it to the DSO. 

Considerations When Completing Contract

  • What is the course attendance policy? What do the course description and syllabus say?
  • Are there exceptions to the policy made for extenuating circumstances, such as athletic travel, religious observation, or university field trips?
  • How much interaction is there between the instructor and students or among students during class sessions?
  • Does the design of the course rely on student presence and participation as a significant method for learning?
  • Do student contributions constitute a significant component of the learning process?
  • Is there content offered only in class?
  • To what degree does a student's failure to attend class or do an assignment on time compromise the educational experience of other students in the class?
  • What weight is given to different components (attendance, assignments, exams, etc.) when calculating the final grade?

Student Rights and Responsibilities

  • This accommodation is not a blanket reason to miss class.
  • At no time is the student required to present instructors with medical documentation verifying his/her disability related absence for this accommodation.
  • Students are responsible for signing completed contracts in a timely manner before this accommodation will be provided. 
  • Absences that are not related to the effects of a disability are not included in this accommodation (i.e. absences due to a common illness, car trouble, etc.)
  • Students are responsible for completing all class work and will be held to the same standard as all the other students.

Instructor Rights and Responsibilities

  • Instructors are responsible for this accommodation even if they delay in submitting the contract. Do not wait!
  • Instructors are not required to provide retroactive accommodations in cases when students register for accommodations late in the semester or delay in signing the contract.
  • At no time is the student required to present instructors with medical documentation verifying his/her disability related absence for this accommodation.
  • If absences meet or exceed 50% fo those agreed upon in the Flexibility in Attendance Contract, please inform the DSO. This will allow the DSO to assist in answering questions about accommodations from both the student and the instructor.
  • Absences not related to the effects of a disability are not included in this accommodation (i.e. absences due to a common illness, car trouble, etc.) and should be addressed according to the syllabus-stated attendance/absence policy.
  • Instructors are not obligated to re-teach material missed due to not attending class. 
  • An accommodation in attendance is not reasonable if regular attendance is essential to the course and/or curriculum.