Protocol for Student Illness/Injury


If a student exhibits signs of an illness or is injured:

If a student becomes ill or has an accident on a trip there are several options available depending on the seriousness of the illness or accident.  Please remind the students to tell you immediately if they are sick or have an accident.  Students are often reticent to communicate this with you.  Options may include taking the student to a doctor or emergency room, consulting with AIG, and/or the GFU HCC, or sending the student home. The faculty member should show proper concern and discuss the severity of the injury or illness with the student

Moderate Illness

  • Once the student reports an illness, monitor the student’s health closely to see if the health issue becomes more serious.  Initiate a monitoring log listing the symptoms and apparent severity, communications and actions relating to the illness.  This should include date, time, actions taken, etc.
  • Student may be allowed to rest with someone nearby.  For example, they may be allowed to stay at the hotel while the group is involved in a day activity.
  • If symptoms become more serious see a health care provider – remember to think holistically (vs. responding to a single symptom).   Serious symptoms include (but are not limited to):
1. Physical Symptoms:
• Increasing fever (or if >102° F x 24 hours).
• Respiratory distress.
• Neurological disturbances (seizures, etc.).
• increasing pain.

2. Mental Health,Symptoms:
• Suicidal or homicidal ideation.
• Disorganized thinking (rambling speech, delusions, etc.)nces (seizures, etc.).
• Hallucinations (visual or auditory).
  • If it is determined that the injury or illness is severe the student should be taken to a local health provider or emergency room.

  • Notify AIG and start claim.

  • Notify the Center for Study Abroad office.

  • The Center for Study Abroad office will do one or more of the following as appropriate:

    • Contact the GFU Health and Counseling Center and physician.
    • Contact the student's designated emergency contacts to appraise situation.
    • Facilitate communication between student, faculty, emergency contact, and University International Risk Management team. 

  • Only use medications as prescribed.

  • In the event of needing to see a health care provider, one of the faculty/staff must accompany the student.

  • One of the faculty/staff leaders must stay with the student until released by medical personnel, and then if possible, rejoin the group.  Staying in a near by hotel is fine if the student must stay overnight.

  • If the student must stay in the hospital the other faculty/staff leader can continue the tour and keep in touch with the co-leader that remains behind.

  • The co-leader will remain in close contact with the Center for Study Abroad regarding student health and situation status.

  • If group is staying at the same location the student can be given permission to remain in hotel for the day. 

  • Always inform hotel staff that there is a sick or injured student.

  • Collect all receipts. Students are responsible for being reimbursed and must turn in all receipts to AIG. There is a $100 deductible.

  • It may be determined, after consultation with the HCC, the Center for Study Abroad, the International Risk Management Team, and the trip’s faculty, that the illness or injury is severe enough that it is necessary to send the student home.  In this case the faculty member must work with the Center for Study Abroad and the travel agent about return airline arrangements and notifying the student’s emergency contact.

    • If the student is not able to safely fly home on their own, either a faculty member or university personnel, or possibly a family member (this person would have to make arrangements to meet the student) will need to accompany the student home.

    • Student must keep all receipts, which need to be submitted to AIG for refund upon their return (there is a $100 deductible).