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Finance

Fiscal Year End Deadlines & Procedures

Fiscal Year 2025-26 (FY26) ends June 30, 2026
Fiscal Year 2026-27 (FY27) starts July 1, 2026

A fiscal year is the time period that is considered one “reporting” year for a business entity. Many businesses and grants use different fiscal years, such as a grant that begins in April and ends at the end of March.

George Fox University’s fiscal year runs from July 1 to June 30. Shorthand is often used to refer to a particular fiscal year. For example, all of these refer to Fiscal Year 2025-26:

Deposits

The last bank deposit for the fiscal year will be Wednesday, June 30, 2026.  Please submit your deposit to finance by noon on the 30th for your cash/checks to be included in that deposit.

The last day for deposits to be recorded by finance and affect the FY26 budget will be Wednesday July 8, 2026.  Any deposits received after July 8, 2026 will be recorded in the FY27 year.

Petty Cash

Please contact accounts payable at accountspayable@georgefox.edu if you have questions about the petty cash due dates below.

If Your Department Is Closed for the Summer

Please submit all petty cash reconciliations to Finance by Friday, May 8, 2026. Remember to submit all receipts, cash, and reconciliation reports before this deadline.

If Your Department Is Operating During the Summer

Please submit all petty cash reconciliations to Finance by Friday, June 26, 2026. Remember to submit all receipts, cash, and reconciliation reports before this deadline.

Procurement/Vendor Payments

Goods and/or services must be received on or before June 30, 2026, to be included in FY26. The purchase order (PO) should be marked as “received” in BruinBuy, and the invoice submitted through BruinBuy as soon as possible once the goods and/or services are complete.

The last day to submit a requisition in BruinBuy is Friday, June 19, 2026.

The final cut-off date to submit a completed PO and invoice for payment in FY26 is Monday, July 6, 2026.

University Visa Cards

All transactions posted to your credit card by U.S. Bank after the bank’s cut-off date of Tuesday, June 23, 2026, will be listed on your July 24, 2026, credit card statement and will be recorded in the next fiscal year (FY26).

Concur Reports

Concur reports must be submitted for approval by Thursday, July 2, 2026, to allow approval and processing time.

All Concur approvers must complete all approvals on or before Friday, July 10, 2026. Concur reports received by Finance after July 10 will be included in FY27.

If you have questions or concerns, please contact Kathi Becker at kbecker@georgefox.edu or 503-554-2166.

Error Correction Forms and Interdepartmental Charges (IDCs)

Please have any Error Correction Forms or IDCs for FY25 to Finance as soon as possible, but no later than Friday, July 10, 2026.

If you have questions or concerns, please contact Bruce Owen at bowen@georgefox.edu or 503-554-2169.
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