New Parent Resources

Leave Law Resources

How are benefits and pay impacted upon my return to work?

Employment benefits accrued by the employee before the leave began are not lost. An employee who returns to work from a family leave within the applicable maximum family leave period or on the business day following expiration of the family leave generally is entitled to return to his or her job or an equivalent position. If you missed benefit plan payments during leave due to unpaid time, these are made up in the first two months after the return to work. 

When and how do I apply for leave? What are the communication and notice requirements?

  • The employee must provide his or her supervisor and the employee empowerment department with GFU Request for Leave of Absence Form  atleast 30 days prior to the proposed date of the leave (or if the leave was not foreseeable, as soon as possible).
  • The employee must complete the necessary forms and provide all documentation as required by the employee empowerment department to substantiate the request. For birth, this in the medical certification as defined by OFLA, for adoption or foster care a court document. Certification must provide the university at least 30 days prior to the start of leave, or within 15 days of the start of the leave if unforeseeable.
  • As is the case with all company policies, the organization has the exclusive right to interpret this policy.

During a family or medical leave, the employee should maintain regular contact with the supervisor and Employee Empowerment consistent with the nature of the leave to update his or her status.

If a mother who gave birth wishes to return prior to six weeks after birth of a child for a vaginal birth or eight weeks for a cesarean, the employee must provide a doctor’s release to return to work. If obtaining the doctor’s release incurs extra expense for the employee (usually a copay), the university reimburses the employee for the out-of-pocket costs of the doctor’s visit.

An employee is required to cooperate by following these procedures and by providing the necessary forms. Failure to do so may jeopardize the approval of an employee’s leave.

When do I add my newborn to my health coverage?

You have a 30-day window to enroll your newborn in your health plan. Return the election form to Box 6108 within 30 days of the date of birth.

Kaiser Permanente

Pioneer Educators Health Trust

This 30-day special enrollment also gives you the right to make changes to your coverage options. Contact Darby Thiessen at 503-554-2188 for details.

Can I change or begin a flexible spending account?

Yes, you have a 30-day special enrollment to change your current elections or begin a new election for the medical spending account or dependent care spending account, as long as it aligns with the new family member's arrival. Return the completed and signed election form to Employee Empowerment (414 N. Meridian, Campu Box 6108, Newberg, OR 97132) within 30 days of the date of birth.

Allegiance Website

Election Form PDF file

Do I need to notify anyone when I return to work?

Yes, please notify your supervisor and Darby Thiessen of your return date. This will ensure we pay you correctly, and we’d like to help support needs you may have around transitioning back to work, providing a nursing room, a refrigerator, making up benefit premiums, or answering any questions that have arisen during your leave.

Please contact Darby Thiessen at dthiessen@georgefox.eduemail address or 503-554-2188 to schedule an appointment to talk through the leave options, requirements, pay and benefits during and after your leave.

P.S. Don’t forget to send us a picture of that baby and let us know when you’ve returned to work! Again, congratulations to you and your growing family!

Resources for Nursing Mothers

Mothers Room 

There is a private mothers room available in the Murdock Library on the Newberg campus for use by one individual at a time. It is equipped with a small refrigerator, water cooler, microwave, basic pumping supplies (there are wipes and pads available; bring your own pump), a changing table, and a comfy chair for nursing or pumping.

We are working on setting up a room at the Portland Center as well.

Mini-Fridge

Mini-fridges are available for new parents to check out. This will allow pumping mothers to store milk and snacks in a private, compact refrigerator. 

Break Time

Break time to express breast milk will be provided for George Fox employees. A reasonable amount of breaktime (which may include an employee's normal am, lunch, and pm breaks) will be provided. We understand that the frequency and duration of breaks may vary in order to meet the expressing needs of the employee. The employee should be completely relieved of duties during this time. If there is any unpaid time, an employee may make up this time within the workweek or use paid leave if available.    

Please contact Darby Thiessen at 503-554-2188 or dthiessen@georgefox.eduemail address with questions, or to check out one of the mini-fridges, check out a key to the mothers room, and get access to the calendar for scheduling time in the mothers room. 

 

George Fox University benefit resources

  • Parental Leave Time Off George Fox University webpage
  • AFLAC offers coverage that may be helpful during pregnancy, the hospital stay, and/or for you new family member. 
  • Lifemap offers supplemental coverage. If you elected this for yourself, you have a 30-day window of special enrollment to add your new family member. 
  • If you are an expectant mother, a new mom, or are a mother of young children, you may wish to join an informal lunchtime gathering with other George Fox employee women. For more information, contact Jamie Noling-Auth (jnolingauth@georgefox.edu).

Other applicable resource links