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The George Fox University Archives preserves significant records documenting the history and activities of the university and its schools, departments, programs, and offices, as well as records documenting NWYM churches, governing bodies, boards, commissions, and outreach organizations.

Below are general policies to help ensure that records of administrative, fiscal, legal, and historical/research value are preserved, maintained, and made available for research and administration.


The following may be used with the permission of the archivist


Handling Materials

Materials must be handled with care.



No material will circulate outside of the Archives without explicit permission. Other institutions may request loans by contacting the University Archivist. Additionally, the Archives may request loans from other archives with approval from the Library Director.



Material may be photocopied or scanned in accordance with the limits of the copyright act and the Archives’ policies. The Archives may set restrictions to protect fragile or damaged materials. Larger requests may have a cost associated to account for staff time and resources.



Restricted Materials

The use of certain documents may be restricted by statute or by the office of origin/donor. The researcher must assume full responsibility for fulfilling the terms connected with the use of the restricted material. For the protection of its holdings, the Archives also reserves the right to restrict the use of materials which are not arranged or in the process of being arranged, materials of exceptional value, and fragile materials.



Permission from the Archives must be obtained before unpublished documents can be published. In giving permission to copy, quote from, or publish, the Archives does not surrender its own right to publish such material or grant permission to others to do so. The user assumes full responsibility for the use of material and conformity to the laws of defamation, privacy, and copyright, and shall indemnify and hold harmless the university, the NWYM, and the Archives from claims arising as a result of use of the material so obtained. If the donors have retained literary rights, the user must obtain their permission before publication. George Fox University Archives requests a complimentary copy of published materials that have utilized our collection.



If permission to publish is granted, location of the material must be indicated in the work.  Examples of footnote citation are available on request from the archivist.


Accessing the St. John's Bible

Individual and Small Group Access (up to 4 persons)
Group Access (more than 4 persons)