Finance Forms
Finance forms are now in Google Drive and will be revised frequently to meet the changing needs of our campus.
Many of the forms linked on this page are view-only, which means you will not be able to fill them out in your browser. Instead, click on the link to open the form, then go to File > Download to download a copy to your computer that you can fill out.
Remember to always come here to download the latest version of each form, rather than re-using the copy that you downloaded.
Table of Contents
Accounts Payable
- Non-Employee Check Requests: All payments made to a non-employee individual under their Social Security number should be requested through a Non-Employee Check Request in Timekeeping. Anything related to payroll needs go through the Office of People and Culture.
- Check Request Form: This is to request payment when a purchase order cannot be used. Examples include requesting a cash advance, certain expense reimbursements and certain emergency requests that must be expedited.
- If the check request is received by the end of the day on Monday, it will be processed in the weekly check run on Thursday.
- If expedited processing is required, please contact Accounts Payable for assistance.
- Wire Payment Request: Use this form to request payment be made via a wire transfer through our bank. This is not an ACH payment and additional fees apply. The most common use is for foreign payments.
- Expense Reimbursement Request Form: Only for employees working half time or less, or temporary employees; all other expenses should be submitted through Concur. Expenses must be submitted within 30 days of the transaction.
- Expense Reimbursement Direct Deposit Form: Only for employees working half time or less, or temporary employees. Full-time employees can set up their direct deposit within Concur.
- W-9 Form: Please have all new vendors submit a completed, current W-9 along with a New Vendor Application. A valid W-9 must be on file for any vendor to receive payment from George Fox.
Accounts Receivable / Banking
- Deposit Slip (One Account, Two Forms): This form has two half-sheet deposit forms for use when depositing to one account string. Print and cut the page in half to save trees!
- Deposit Slip (One Account, One Form): Use this full-sheet deposit form when depositing to one account string.
- Deposit Slip (Multiple Accounts): Use this deposit form when you have a sum of money that has to go into multiple accounting strings.
- Deposit Slip (Advancement): This deposit slip is for use by the advancement office.
- Deposit Slip (Credit Card, One Account): Use this to send over credit card terminal deposits that go into one accounting string. Attach settlement and receipts in order.
- Deposit Slip (Credit Card, Multiple Accounts): Use this to send over credit card terminal deposits that need to be dispersed in multiple accounts. Attach settlement and receipts in order.
Adjustments
Use the following forms for actual expenses:
- Inter-Departmental Charges (IDC) Form: To charge another department or fund for all or part of an expense
- Error Correction Form (Required Fields Only): To correct accounting errors in your department
- Error Correction Form (Required & Optional Fields): To correct accounting errors in your department
Chart of Accounts
- New Fund Request Form: To request a new general fund (not a grant, gift or special operations fund)
- New Fund Request (Special Ops): To request a new special operations fund. These funds are self-funding and roll over from one year to the next.
- New Fund Request (Advancement): To request a new restricted gift, scholarship or endowment fund. These funds have a donor-restricted purpose.
- New/Update Chartfield Request Form: For Department, Program, Project, ChartField1 or Building Code
Grant Accounting
- FR-01: GFU-Banking Information for Grant Award
- FR-02: W-9 George Fox University
- FR-03: Grant Indirect Cost Allowance Transfer Form (One-Time Payment Grant)
- FR-04: Grant Indirect Cost Allowance Transfer Form (Multi-Time Payment Grant)
- FR-05: Grant Fund Request Form
- FR-09: IRS Determination Letter for 501(c)(3) Status: Contact Accounts Payable or Purchasing for access to this document.
- Grant Budget Template Folder: Please copy the appropriate template that best defines your grant.
For help with grants, email grantsupport@georgefox.edu.