Payroll Forms

Payroll Forms - Employment Forms

Form W-4 Employee's Withholding Allowance Certificate
Note: www.paycheckcity.com is a good resource for estimating take-home pay under a variety of scenarios and may assist you in determining how many allowances to claim on your W-4 form so the proper taxes are withheld.

Form I-9  Employment Eligibility Verification (Expires 8/31/2019) The I-9 Form MUST be completed and submitted to the Employee Empowerment Department within 3 days of the employees hire date.

Direct Deposit Form This form is a Fillable PDF. Just fill it out online and then print, sign it, and send it to HR Box 6108 with a voided check attached.  If you have trouble with the form, try right-clicking on the link and save it to your desk top to complete and print.

Check request for payments to current employees or students, AND for payments to people who have provided services to the university and should be paid through the Office of Employee Empowerment. If you have questions, please call 503-554-2180. Check requests for people who are new to George Fox payroll MUST be accompanied by completed W-4 and I-9 forms.

References for supervisors:

Miscellaneous Forms


Vacation Accrual Schedules:


W-2 Information

2017 W-2's have been mailed and posted in MyGFU. Items in Boxes 12a–12d are required by IRS. The amount (if any) in Box12a labeled “C” is the taxable cost of your group term life insurance paid by George Fox in 2017. (This amount was also included in your pay as taxable income throughout 2017.) The amount (if any) in box 12b labeled “E” is the contribution you made to a supplemental retirement plan beyond the 3 percent that the university matches. The amount (if any) in box 12c labeled "DD" is the total of: your contributions (premiums) to health, dental, and pre-tax supplemental insurance (such as Aflac), plus employer contributions to health and dental insurance. This figure is now required to be on the W-2 form. It is for your information only--these benefits continue to be non-taxable.

Box 14 shows the amount of your contribution to the university-sponsored retirement plan. This represents 3 percent of your pay in 2017 from the time you began participation. Once an employee begins participation in the George Fox Retirement Plan, it is a requirement to continue.

Employees (and their tax preparers) often ask why the amount in Box 1 is different than the amount listed in Box 3 and 5. Because any contributions you made to the retirement plan(s) are not subject to income taxes, those amounts (shown in 12b and 14) are not included in Box 1. However, those contributions are still subject to Social Security and Medicare (FICA) taxes, so they are included in the amount shown in both Box 3 and 5. If you add the amount in Box 1 to any amounts in Boxes 12b and 14, the total should equal the amount in Box 3 and 5.

How to balance your W-2 subject wages back to the year to date wages on your December paystub:

Federal and State
Take the total year to date gross from your December paystub, subtract the year to date total of the Before Tax Deductions, add the year to date total Employer Paid Life Ins* located in the box labeled Employer Paid Benefits.


FICA (Social Security & Medicare)
Take the total year to date gross from your December paystub, subtract the year to date Before Tax Deductions amounts for Medical, Dental, Flex Spending and or Dependent Care, add the year to date total Employer Paid Life Ins* located in the box labeled Employer Paid Benefits.

Problems viewing your payroll information in MyGFU? Click Here.


We welcome your suggestions for additional links to forms and resources. Contact Katie Sol.