Payroll Forms & FAQ

How does payroll work at George Fox University? We’re glad you asked! Use this page as a resource to get your questions answered, and use the forms below to execute various duties related to getting paid.

Below are answers to some of the most common questions we receive. If you still have questions after reading these over, feel free to contact our payroll team at

Payroll FAQ

If you are classified as a regular employee (REG) your pay is annualized and split into 12 equal payments. If you are a temporary, part-time employee (TPT), contact your HR business partner to find out more information on how you get paid. Employees get paid on the last working day of each month.

Students can find their pay information in the Student Employee Handbook or reach out to the student employment specialist at if you have further questions.

George Fox processes exceptions (overtime, sick, vacation, leave) on the following month’s paycheck and pay will be adjusted accordingly. For example, if an employee records overtime in September, they will not be paid for it until the October paycheck.

Employees record time in our Timekeeping system. For more information on how to navigate Timekeeping, refer to our Timekeeping User Guide.

Yes! Exempt employees still need to record any leave that they take with the appropriate designation in Timekeeping.

Leave & Time Off

Have any questions regarding leave and time off? Visit the Leave & Time Off page to get the scoop.

Payroll Forms

Federal W-4 and Oregon W-4: Employee’s Withholding Allowance Certificate (make sure to select the form for the current year)

Note: PaycheckCity is a good resource for estimating take-home pay under a variety of scenarios and may assist you in determining how many allowances to claim on your W-4 form so the proper taxes are withheld.

Do you have an employee working out of state? Contact the payroll team at for the correct tax forms.

Employee Direct Deposit Form and Student Direct Deposit Form: Fill out and send it to the Office of People & Culture at Box #6108 (or deliver in person to #40 on the Campus Map) with a voided check or printed direct deposit form from your bank that has your name, account number, and routing number attached.