Accounting Strings (Chart of Accounts)
HERE is the most up-to-date List of Accounting Strings for Colleges and Admin Departments and Programs. There are also Tabs for each segment of the Accounting String, e.g. Accounts, Projects, and ChartField 1.
Do you need to request a new Fund? Use this form. Please get required signatures, then send it to Finance.
Do you need to request a new Chartfield? Use this form. Check the box for the requested Chartfield, and send it to Finance with the proper signatures.
The information below is useful if you need to go to and before fiscal year 2013-2014.
George Fox has made several strategic improvements to its financial system to support enhanced financial reporting and analysis across all of the University’s operations.
On July 1, 2014, several changes were made to the chart of accounts we use to record transactions in our Financial, Payroll and Student Administration systems. We also deployed new capabilities for online inquiry and reporting. The changes to the chart of accounts include two new required fields for identifying Campus Location (Delivery Method) and Program. The Program replaced many of the old Cost Centers which were created to reflect the activities many departments needed broken out from their baseline operations.
We also enabled Project reporting using the new Project ID chartfield as well as a new chartfield for departments and colleges to track items and initiatives important to them (similar to the Job Ledger code which is no longer be used).
These changes provide enhanced capabilities for managerial reporting and financial statement production. This design supports streamlined report production as well as flexible analysis for ad-hoc reporting needs.
Some specifics highlighting the changes include:
- Fund Codes are now 5 digits.
- Cost Center is renamed Department (Dept ID)
- Many current Cost Centers representing departmental activities are now programs.
- All transactions will require a campus location / delivery method.
In order to find the new values for your area(s) of responsibility, we have provided a Old-to-New and New-to-Old crosswalk (map) to help you find the correct values to use. You can access the mapping using the following URL:
https://webservices.georgefox.edu/coa/index.py/search
Step 1: Select the type of mapping you wish to see (old-to-new or new-to-old)
Step 2: Enter some or all of your old Chartfields in the appropriate field contained in the red boxes.
Step 3: Click the Submit button at the bottom of the chartfield list.
Step 4: Note the new Chartfield string in the results and use that for your new distribution.
Note: If nothing is returned, call Melodee Powers at extension 2175 for assistance.
Below is an example of the old chartfield entry vs. the new chartfield entry on the Requisition Defaults page.
Before
After
