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Undergraduate Student Handbook - 2026-27

Administrative Policies

Table of Contents

Alcohol, Drugs and Tobacco

George Fox University is committed to maintaining a safe and healthy educational environment free from alcohol, drugs and tobacco. We have chosen to be a drug and alcohol-free institution and are committed to upholding the federal Drug Free Schools and Communities Act (DFSCA). The use, possession, or distribution of alcoholic beverages and illicit drugs, including marijuana, synthetic marijuana or controlled substances, or the abuse of legal substances, are prohibited on or away from campus. Medical marijuana, as well as recreational marijuana, whether smoked, vaporized, edible, topical, tinctures, wax, or any other form is prohibited regardless of any state's laws permitting marijuana. Any alcohol, drugs, tobacco, or any paraphernalia will be confiscated by University personnel and not returned to the student.

We are a tobacco-free and smoke-free campus. The university prohibits smoking, including e-cigarettes/vapor cigarettes, products containing nicotine, and all forms of tobacco use or possession everywhere on-campus, as well as off-campus by students.

Visitors to our campus are expected to comply with these standards.

Responding to Alcohol, Marijuana, or Drug Incidents

In instances where there is sufficient evidence that a student is under the influence of marijuana or other drugs, student life personnel will ensure the student is accompanied by appropriate personnel to a safe place.

In situations where a student’s actions, words, behavior, and/or other contributing factors (such as the smell of alcohol on their person or breath) are consistent with a person who has consumed alcohol, or is under the influence of marijuana or other drugs, but denies use when confronted. In these instances, if two or more University personnel have sufficient reason to believe a student has consumed alcohol the student may be held accountable for violating the lifestyle standards.

Attire

All personal apparel and attire worn while on GFU property must be free from any direct or indirect references that include, but are not limited to profanity, drugs, alcohol, marijuana, sexually offensive or suggestive, discriminatory, harassing, or demeaning items.

Automobiles and Parking

All vehicles brought to campus, whether owned by employees, students, or the university, must be registered with Campus Public Safety. For information about registering your vehicle or appealing a parking ticket, please see the Campus Traffic and Parking Regulations.

Babysitting and Childcare

Because of safety concerns and insurance limitations, facilitating on-campus childcare is not permitted.

Bullying

Bullying is unwanted, repetitive and/or aggressive behaviors that intimidate, intentionally harm, attack, or control another person physically, emotionally or socially. This behavior can often be discriminatory towards protected attributes as outlined in the university’s harassment and discrimination policy. It often involves an imbalance of power that is directed towards a specific person or group.

Actions may include but are not limited to the following: making threats, spreading rumors, attacking someone physically or verbally, inappropriate sexual comments, taunting, making mean or rude hand gestures, or physically hurting a person’s body or possessions. It may also include various aspects outlined under the hazing policy.

Campus Display, Posting, and Chalking

Purpose and Scope

This policy provides clear guidelines for all student-sponsored public displays, posters, and chalking activities at George Fox University. Our goal is to balance creating an inviting campus environment, ensuring easy maintenance, and supporting students' opportunities to inform and engage the university community. These guidelines uphold the university's mission, lifestyle standards, and expectations, protect campus property, and maintain an aesthetically pleasing environment.

Key Terms

General Principles

Approval Process for Posters, Displays, and Chalking

All clubs and student activities teams must have their posters, displays, and chalking content approved. To do so, please make an appointment with Kara Holcombe ( kholcombe@georgefox.edu) when your materials are ready for review.

  1. Email Submission: Email the content of your poster/display/chalking design to studentlife@georgefox.edu. Your faculty/staff advisor must be included in this email.
  2. Timeline for Displays and Chalking: For campus displays and chalking, approval submissions are required at least two weeks before the intended posting or chalking date.
  3. Final Notification: Posters, displays, and chalking are officially "approved" only upon receipt of final notification from Student Life.
  4. Physical Stamping: After receiving final approval from Student Life, the sponsoring organization must print their posters/display items and obtain a physical stamp on each item to be posted. Stamps are available at the Student Life Office in Hadlock. (Physical stamping does not apply to chalking, but the content must still be approved.)

Content Guidelines for All Materials (Posters, Displays, Chalking)

  1. Mission Alignment: All content must align with George Fox University's mission, lifestyle expectations, and other published procedures.
  2. No Commercial Use: Commercial advertising, selling, or solicitation of any kind is prohibited. (For advertising goods or services, George Fox community members may use BruinBoards.)
  3. Required Sponsorship: All fliers, signs, displays, and chalking must be sponsored, facilitated, or approved by a George Fox department, recognized student organization, or club.
  4. Event Promotion Details: If promoting an event, the material must clearly identify:
    • Title/Subject
    • Date
    • Time
    • Location
    • Sponsoring Organization
    • Contact Information: A contact (e.g., email address, student organization website, or social media handle) for further inquiries.
  5. Awareness Campaign Details: If part of an awareness-raising campaign (not promoting a specific event), the material must include:
    • An expiration date:
      • No later than two weeks from posting for fliers/posters on campus bulletin boards.
      • No later than five days for campus displays and chalking.
    • Contact Information: A contact (e.g., email address, student organization website, or social media handle) for further inquiries or more information.
  6. Poster Size Limit: Posters must not exceed 11x17 inches.

Approved Posting and Display Locations & Methods

  1. Campus Displays:
    • Duration: Allowed for a maximum of five days. After this period, they must be removed or replaced with a newly approved display.
    • Approved Locations:
      • Plaza area near flagpole
      • Klages exterior wall near flagpole
      • The quad area adjacent to the flagpole
      • The grass area south of Bauman Auditorium's main entrance.
      • Maintenance: Displays must be properly maintained. Unmaintained, damaged, or falling-apart displays will be removed by university staff.
  2. Posters and Fliers:
    • Adhesion: Use pushpins or removable tape only. Tape must not leave residue or damage surfaces.
    • Removal: Fliers must be removed immediately after your event concludes or by their stated expiration date.
    • Quantity: Limit of one flier/poster per bulletin board per organization.
    • Permitted Surfaces: Only post on designated bulletin boards, posting kiosks, or sandwich boards.
    • Exceptions: Event location signs are permitted on building entrance doors only on the day of the event.
    • Table Tents: Permitted in Canyon Commons with prior approval from the Office of Student Life.

Chalking Policy for Students

Chalking offers an effective, temporary way for students and organizations to promote events or share messages, provided it strictly adheres to these guidelines:

  1. Approved Material: Only water-soluble sidewalk chalk is permitted.
  2. Prohibited Materials: Spray paint, permanent markers, oil-based chalk, or any other non-water-soluble substances are strictly forbidden.
  3. Approved Locations: Chalking is only allowed on outdoor, uncovered, horizontal paved surfaces (e.g., sidewalks, plazas) that are directly exposed to the elements and will naturally wash away with rain. Chalking is not permitted on the Crisman Crossing Bridge or on any of the sidewalks around the Chapel.
  4. Prohibited Locations: Chalking is strictly prohibited on:
    • Any vertical surface (e.g., buildings, walls, pillars, stairs, benches).
    • Areas underneath overhangs, in covered walkways, or any space not directly exposed to rain.
    • Painted surfaces, brick, wood, glass, or any other building materials.
    • Trees, plants, or any other natural features.
    • Crisman Crossing (bridge) and sidewalks around the Chapel
  5. Content: All chalked messages must comply with the "Content Guidelines" outlined in Section 5 of this policy.
  6. Removal: Chalking is expected to be temporary. The university reserves the right to remove any non-compliant or inappropriate chalking, regardless of weather. Organizations or individuals responsible for non-compliant chalking may face cleaning fees.

Removal of Posters, Displays, and Chalking

The university reserves the right to remove any posting, display, or chalking that does not comply with this policy. The individual or group identified as responsible for the posting is accountable for its timely removal according to the specified timelines. Failure to comply with removal requirements may result in restrictions on future posting privileges.

Other Guidelines

Please note the following aspects that are prohibited:

Campus Public Safety and Crime Statistics

In compliance with the Clery Act, crime statistics and campus safety policies are available on the Campus Public Safety website.

Communication

The university strives to communicate effectively through a variety of media. Students are expected to frequently check their personal George Fox email and The Daily Bruin. These sources contain important information and deadlines for students. As a student it is your responsibility to regularly access and follow through with pertinent information provided in these different forms of communication.

Computers and Technology

Internet access and use is considered a privilege. While computers have become a great asset to the educational environment, one must be aware of the pitfalls of technology. Students are charged with the responsibility to use them with discretion and wisdom.

The university believes it is unacceptable to misuse computers or other mediums of communication for the purpose of harassment; use, possession, or distribution of pornography; plagiarism; any other violations of the community standards; or any violations of state or federal law. The university does not guarantee privacy on the university network or e-mail, and reserves the right to monitor and search any network traffic or files.

For other specific policies regarding computer use, please see the university's Acceptable Use Policy. More information can also be found at the Institutional Technology (IT) web page at it.georgefox.edu.

Video and computer games should be played while considering the balance of all other aspects required of you. Students are encouraged to guard their time carefully and balance recreation with academic work and social development.

Cyberbullying

Is bullying that takes place using electronic technology, which may include devices and equipment such as cell phones, computers and tablets, as well as communication tools including social media sites, text messages, chat, and websites. Examples of cyber-bullying include, but are not limited to, the following: demeaning or discriminatory text messages or emails, rumors sent by email or posted on social networking sites, and embarrassing pictures, videos, websites, or fake profiles.

Discrimination, Bias, and Harassment

Harassment and Discrimination

George Fox University students and employees work, live, and learn in an environment where the dignity of each individual is respected. Harassment or discrimination due to race, color, sex, sexual orientation, gender identity, marital status, religion, creed, age, national origin, citizenship status, workers' compensation status, physical or mental disability, veteran status, or any other status protected under applicable local, state, or federal law; or any other distinguishing characteristic protected by applicable non-discrimination law is prohibited.

Actions that constitute harassment or discrimination may be verbal or physical conduct that includes, but is not limited to the following: demeaning gestures, threats of violence, physical attacks, or any type of threatening or verbal remarks. These behaviors include hazing (please see hazing policy), other initiations, or any actions that may be hazardous, dehumanizing, harassing, or humiliating to people within or outside the George Fox community. Prohibited actions also include vandalism, destruction of a person’s property, the misuse of telephones, voicemail messages, text messages, United States or campus mail, as well as e-mail, social media, or other electronic communication for the purpose of issuing obscene, harassing, or threatening messages.

Such conduct has the purpose or effect of interfering with an individual's work, academic, or student life environment. Students and employees are expected to conduct themselves in a manner that shows respect to all and ensures no discrimination or harassment occurs.

Bias-Related Incidents and Hate Crimes

A core value that flows from our Christ-centered mission is that we recognize the dignity and great worth of all people. Some issues that are contrary to this mission, and are not tolerated in our community, including bias-related incidents and hate crimes. Bias-related incidents can be any physical, spoken, visual, or written acts of abuse, harassment, intimidation, vulgarity, or remarks of a personally destructive nature toward another person because of actual or perceived defining characteristics, which include microaggressions. This can occur whether the act is intentional or unintentional, or is directed toward an individual or group regarding race, color, sex, sexual orientation, gender identity, marital status, religion, creed, age, national origin, citizenship status, workers' compensation status, physical or mental disability, veteran status, or any other status protected under applicable local, state, or federal law; or any other distinguishing characteristic protected by applicable non-discrimination law.

A hate crime occurs when a bias-related incident involves a criminal act being committed. These crimes may involve, but are not limited to: physical assault, damage to property, bullying, harassment, verbal abuse or insults, or offensive graffiti or letters. Some hate crimes may violate Oregon and/or federal law, which is also a breach of university policies.

Guidelines for Responding to Bias-Related Incidents and Hate Crimes

Responding to concerns and incidents may vary depending on the nature and severity of a specific situation. It can include instances of protected speech that may generate harm, thus requiring intervention with potentially limited consequences. Bias-related incidents need to be addressed because they harm individuals, undermine civility and the understanding of our community, or impede the educational process. Public discussion and education can promote awareness of prejudice and examination of the values that underlie the George Fox community. Incidents may be dealt with through the process of community accountability with appropriate sanctions.

Reporting and Resources

We strongly encourage reporting of any bias-related incidents or hate crimes. The next section in this handbook gives students a variety of options for reporting incidents, as well as ways to receive support and help.

Supporting the Student and Community

The University believes it is important to respond to a bias-related incident or hate crime with concern for the student(s) or other person(s) who have been targeted and the community as a whole. University personnel can assist the student or other person in documenting the event and explaining the options for addressing what has occurred. If the incident involves a violation of a University policy, there is a process for investigation and resolution.

Appropriate assistance is available to students who are targeted. University personnel strive to ensure that the affected student feels safe in their educational environment and may, if appropriate, adjust or change course schedules or take other appropriate measures to assist the student. The University administrator(s) may also offer help documenting the event (i.e. taking photos of the offending material); helping in talking with/filing a complaint with the police; assistance in arranging counseling or other forms of support; or help, as appropriate, in initiating mediation between the affected student or other person and the offender. If it is appropriate, the targeted individual may also elect to participate in a University sponsored discussion about the incident, if one is held.

When bias-related incidents or hate crimes occur on campus, they can strain the fabric of the community. University officials may consider what sort of communication about the incident is appropriate, taking into account various factors such as personal safety and confidentiality. In some cases, public discussion about the incident can serve to educate the community and promote awareness of prejudice. Programs that address bias-related incidents can change a hateful incident into an opportunity for increased understanding and personal growth. In some cases, University personnel may collaborate with other offices on campus and with students to decide to offer programs that include one or more of the following: discussions, open forums, panels, films, speakers, and other educational programming. Among other things, these events may serve to help the community understand and address what has occurred.

Bias Incident Response Team (BIRT)

In addition to the response outlined in the Reporting & Resources section, the Bias Incident Response Team (BIRT) addresses issues relating to bias-related incidents and hate crimes. The BIRT aids in developing recommendations to help the Student Life Office determine if, when, and how the community should be informed of a bias-related incident or hate crime that has occurred. They also discuss and may implement appropriate educational and programming opportunities in response to an incident.

The BIRT is chaired by the Associate Vice President of Inclusive Excellence and Chief Diversity Officer and is composed of select faculty, staff, and administrators. The chair may also invite other community members to be on the BIRT as appropriate. When an incident occurs, the BIRT convenes at the request of University personnel or a student. Campus Public Safety may work with the BIRT in order to improve communication about incidents and their implications for groups and individuals within our community. The Newberg-Dundee Police Department may also be invited for discussion of bias-related incidents or hate crimes and may meet with the BIRT as appropriate.

Reporting and Resources for Discrimination, Harassment, Bias-Related Incidents and Hate Crimes

Discrimination, harassment, bias-related incidents, and hate crimes are not tolerated in the George Fox community. Some actions may also violate local, state, and federal law. Designated University personnel promptly investigate all complaints or allegations.

Appropriate, corrective action may be implemented based on the findings of the investigation. Although demeaning, discriminating, or harassing messages on such things as flyers, posters, emails, social media, voicemails, and graffiti are often obnoxious or worse, it is helpful to preserve them as evidence and not to disturb or remove anything that could help identify the source and/or targets or other affected persons.

If any student or employee believes they have witnessed, or have been subjected to, harassment, discrimination, bias-related incidents, or hate crimes, the person is encouraged to immediately report the incident to student life personnel or the Associate Vice President of Inclusive Excellence and Chief Diversity Officer. Reports can also be submitted by filling out this form.

Any person violating these policies may be subject to appropriate community accountability, up to and including termination if they are an employee, and suspension or dismissal if they are an undergraduate or graduate/adult degree program student. Both the complainant and respondent are notified of the findings and outcomes, as well as have the right to appeal, in cases involving discrimination, harassment, bias-related incidents, or hate crimes.

Drones

The University has established the policy regarding drones in order to be in compliance with governmental regulations, state law, and other applicable local law, as well as to reduce risks to safety, security, and privacy. The operation of drones or other unmanned aircraft systems is prohibited on campus unless it is for university purposes with permission from the Executive Director of Marketing Communications, the Associate Director of Marketing Content or the Associate Director of Athletics. In addition to this approval, the drone pilot must be licensed as an FAA-Certificated remote Pilot.

Entertainment and Media

Because music and movies are primary forms of art and entertainment in our culture, George Fox University encourages students to critically evaluate both their artistic merit and their moral and philosophical impact. We expect students to apply Christian principles intentionally when selecting media, choosing films of aesthetic and ethical value that offer meaningful perspectives on contemporary culture.

To maintain a respectful campus environment, the following standards apply:

Fire Safety

In regard to fire safety, it is expected that community members will work to promote a healthy and safe campus environment, specifically avoiding behaviors that may put another community member at risk. Any interference with the normal operation of a fire alarm system and/or inappropriate and unauthorized use of firefighting equipment is prohibited and considered by the university to be serious and unacceptable behavior.

Furthermore, students are not permitted to discharge any type of fireworks or explosives in and around buildings, tamper with a building's electrical system, burn incense or have open flames (including candles) in or near campus buildings (with the exception of residence hall fireplaces), refuse to participate in or obstruct any fire drills, use open-coil appliances, or place any motorized vehicle in a building or on a porch.

All these behaviors violate the fire safety code and may be subject to fines, compensation for damages, and/or other appropriate responses.

Free Speech and Peaceful Assembly

George Fox University believes in the importance of freedom of expression and in the value of permitting students to publicly express their views whether in support of or opposition to issues and actions. The University also recognizes its obligation to maintain a campus atmosphere conducive to academic work, to preserve the dignity and seriousness of University ceremonies and public exercises, and to respect the rights of all individuals while preserving the mission and identity of our Christ-centered institution and community.

Individuals or campus groups who exercise their rights of free speech and/or organize a peaceful assembly should do so in compliance with University policies and procedures. The following define the appropriate parameters for a peaceful assembly or demonstration at George Fox University:

  1. Time: Usually limited to a three-hour time frame between the hours of 8 a.m.–6 p.m., Monday-Friday (to allow other uses of the space and to ensure that adequate staffing is available if needed).
  2. Place: Generally, protests or demonstrations should occur in a mutually agreed upon, defined area of the Quad.
  3. Manner/Process: On-campus groups wishing to demonstrate on the George Fox University campus should receive approval from the office of Student Life (Dean of Students or designee), Student Activities (Dean of Student Services), Spiritual Life (university pastors), or Intercultural Life (Dean of Intercultural Life) at least two weeks in advance with the specifics of what they propose to do. The appropriate administrator will contact the event organizers if there are questions or concerns about the proposed plan and to give final approval.

Please see the "Campus Display, Posting, and Chalking" before starting any peaceful assembly.

All protests and demonstrations should be peaceful and respectful of other members of the community and campus property.

Exercising free speech and/or organizing a peaceful assembly violates University policy when the event:

The University retains the right to control the use of all University property at any time and for any reason. The Office of Student Life has the right to discontinue any protests or demonstrations not in compliance with these guidelines.

George Fox University values freedom of expression and supports students’ rights to voice their ideas publicly in accordance with this policy. Utilizing the university forum to express diverse viewpoints does not imply university acceptance, approval, or endorsement of the ideas presented.

General Safety and Facilities

Within our campus community, there are numerous important considerations regarding safety within academic, residential and auxiliary buildings and structures. Students are expected to comply with all day-to-day policies and procedures. This includes, but is not limited to the following: appropriate entry, access and use of university facilities; as well as wearing appropriate attire, including shoes in buildings. The University also prohibits activities such as: climbing or accessing interior or exterior walls of buildings, campus structures or bridges; climbing through windows; or being on any building roof or ledge.

General Student Complaint Procedures

Informal Complaint Procedures

It is the wish of the University to provide education and services of high quality to its students and to provide equity and harmony in the application of policies and procedures. When a student has a complaint, the University encourages resolution to be sought through informal communication with the appropriate instructor, college dean, staff member, or administrative officer who may be able to help rectify or clarify the situation before a written complaint is initiated.

Formal Complaint Procedures

This Complaint Policy does not supersede specific policies involving special cases such as grade appeals, sexual misconduct/harassment, appeal, due process, etc. that are further defined in the Student Handbook, Catalog, Graduate/Adult Degree Programs Policies, or elsewhere.

Similarly, it does not supersede our financial policies which include “ Removal of Institutional Charges and Removal of Financial Aid Policies” and the financial appeals process. For more information see the procedures for submitting a “ Medical Hardship Appeal.”

Submitting a Formal Student Complaint

Any currently enrolled student who wishes to lodge a formal complaint with the University must complete and submit the proper complaint form which is sent to the Student Life Office for processing.

Criteria for submission:

If you have questions, please contact Jere Witherspoon in Student Life.
studentlife@georgefox.edu
503-554-2316

Administrative Complaint Acknowledgment

Formal student complaints will be forwarded to the administrator most immediately responsible for the area to which the complaint pertains. Generally, the administrator will send a written acknowledgment to the student within seven days of receiving the complaint indicating that:

Copies of the written student complaint and the acknowledgment letter will be sent to the Director, Dean, Chair, Vice President, or Provost over that area.

Administrative Deliberation and Response

If the administrator to whom the complaint is forwarded determines that the nature of the complaint is beyond his/her area of supervision or expertise, the next-level administrator in the area should be consulted and may be requested to respond to the student.

Administrative disposition of the complaint will generally consist of an investigation into the source of the complaint, previous efforts to resolve the issue, and any contingencies that will aid in the deliberation and disposition of the problem. The responding administrator will send to the student a written statement of attempted resolution of the problem. A copy of the deliberation will be sent to the appropriate Director, Dean, Chair, Vice President, or Provost.

All formal student complaints will be forwarded upon resolution to the Vice President for Student Life’s office where a log will be kept.

Formal Complaint Student Appeal Process

Upon receiving a deliberation response to the written complaint, the student has the right to appeal to successive levels of administrators within the area.

This appeal must be made in writing within five days of receiving the Administrative response.

In each case, the student will generally receive acknowledgment of the appeal within seven days, upon receipt of the complaint and a deliberation response within fifteen days from the date of the acknowledgment letter.

Note that the response time may take longer over the summer or holidays or when there are extenuating circumstances such as if the administrator is away on vacation or for some other reason.

If you do not receive a timely response, please contact Jere Witherspoon in the Student Life Office: jwitherspoon@georgefox.edu

Administrative Levels for Student Complaints

The appropriate office for student complaints will be as follows:

The final route of appeal beyond the offices listed above is to the Chief Financial Officer (CFO) of the University. The appeal timeline stated above applies. The decision of the CFO will be final.

If you have questions about this process or need help, please contact Jere Witherspoon at jwitherspoon@georgefox.edu.

Hazing

Purpose

The purpose of this Anti-Hazing Policy is to prohibit hazing in all forms, ensure compliance with the Stop Campus Hazing Act (SCHA) Amendments to the Clery Act, and promote a safe and respectful campus environment. Hazing undermines the integrity of student life, endangers individuals, and is inconsistent with the mission, vision, and values of George Fox University.

Scope and Applicability

This policy applies to students, faculty, staff, administrators, trustees, recognized organizations/groups and established groups, student organizations and clubs, unrecognized groups, and third parties on or off-campus (including online), including visitors, alumni, guests, and the agents, representatives, and employees of suppliers and vendors.

The University’s prohibition on hazing extends to all aspects of its educational programs and activities, including, but not limited to, admissions, employment, academics, athletics, and student life.

This policy was written to follow the requirements of all applicable federal and state laws. If this policy is inconsistent with those laws, or the laws change before it has been updated, state and federal law supersede this policy. If any provision of this policy is found to be invalid, illegal, unconstitutional, or unenforceable, that finding shall not affect or undermine the validity of any other provision.

Prohibited Behaviors

There is to be no behavior that causes, or is likely to cause, bodily danger or physical harm, or mental or emotional harm, regardless of a person’s willingness to participate. Even if a participant claims that no one was forced to partake, such an activity or behavior is still considered hazing. Groupthink behavior, peer pressure, and coercion often play a role. Specifically, please note the following:

The anti-hazing policy follows the process for reporting, interim measures, investigations, outcomes and findings, appeals, and retaliation as outlined in the Community Accountability section of the student handbook.

Reporting and Disclosures

Any person may disclose hazing by contacting the Student Life Office, whether in person or in writing. For evening and weekend reporting, please contact Campus Public Safety. The disclosing person does not need to be the harmed person and/or a Complainant.

All disclosures will be reviewed by the University to identify if the conduct falls within this policy or other related policies.

An individual may pursue a University response procedure independently of any off-campus processes, such as reporting to law enforcement or pursuing other non-campus-based civil reporting options. The University reserves the right to initiate this process even if law enforcement has declined to do so.

Confidential Disclosure Options 

The University Health and Counseling Center staff (in the context of providing medical care) and University Campus Pastors are all confidential resources on campus. Note: Mental health professionals may be required to disclose information where there is an imminent threat of a person harming themselves or others.

Anonymous Reporting

The University is committed to reviewing all reports of hazing. Anonymous reports are accepted; however, the University’s ability to obtain additional information may be compromised, and the ability to investigate anonymous reports may be limited.

False Reports

The University does not tolerate intentional false reporting of incidents. It is a violation of University policies to make an intentionally false report of any policy violation, and it may also violate state criminal statutes and civil defamation laws. A person may be referred to the appropriate campus process if found to have intentionally made a false report or knowingly submitted falsified materials.

Additional Policy Violations

In certain cases, conduct by an individual or group respondent may violate other policies. In those cases, The Student Life Office will select which office or individual has primary responsibility over a matter and how that individual will engage with other responsible offices. Examples include a hazing incident that also includes sexual and interpersonal violence or harassment, which may involve Title IX, Student Handbook policies, and Residence Life policies. Matters may be consolidated and investigated/adjudicated together at the discretion of the University.

Other Concerns

Violation of the hazing policy may also be a violation of Federal law or Oregon state law, which may result in a student’s loss of financial aid. Any group/club/team member violating these standards risks suspension from group/team activities. Consequences may also involve sanctions for the entire group.

Institutional Reporting Requirements

The university publishes an annual hazing report that is sent to the Oregon Legislature. Additionally, in instances that are a violation of the Clery Act, incidents of hazing are recorded in the Annual Security Report. The Student Life Office will refer information to Campus Public Safety when appropriate, for a determination about Clery-related actions, such as disclosing crime statistics or sending campus notifications.

In compliance with the Stop Campus Hazing Act, the University publishes a report of student organizations officially found responsible for hazing. The Hazing Transparency Report will provide key details: the organization's name, dates of the hazing, the disciplinary process timeline, and a description of the final findings. Investigations that did not establish responsibility for hazing are not included. This report is updated upon the finalization of outcomes and is shared with the campus twice per year in the Campus Public Safety website. Additionally, annual statistics on hazing are available in the University’s annual security report published by the office of Campus Public Safety.

Training and Prevention

In alignment with the prevention and awareness program requirements of the Stop Campus Hazing Act, the University maintains a commitment to not only address incidents of hazing that occur, but also to educate our campus community about hazing and healthy alternatives to prevent this type of harm.

The University provides ongoing education campaigns, trainings, workshops, speaker events, student leader trainings, athletic orientation sessions, living area meetings, new student orientation, and social media campaigns throughout the academic year to reinforce anti-hazing policies and encourage a culture of safety.

If you have any questions regarding hazing policies or procedures, please contact the Dean of Students, the Associate Dean of Students/Director of Commuter Life, or the Director of Residence Life.

Institutional Statements

George Fox is unified in our pursuit of educating and inspiring students to pursue God’s calling. The university administration seeks to create a campus climate where all students, employees and alumni feel safe and welcome. Whether or not the university makes a statement about a specific issue or event, George Fox will always stand against racism, sexism and the exploitation of vulnerable people. We are dismayed when justice is not done and seek to follow Jesus’ command to love God with all our heart, soul and mind and to love our neighbors as ourselves.

As a general policy, neither the George Fox administration or the president will produce a statement on political, legal or social events that do not directly involve the university or members of our community. In the aftermath of national or international events that cause emotional distress, students and employees are encouraged to utilize the many provided campus resources including counseling, Student Life and spiritual life staff. In rare cases, George Fox may release an institutional statement on issues or events in which the university community is directly involved. However, due to privacy laws and concerns, the university generally does not comment on student discipline or individual employment matters.

The university will immediately alert the campus when a direct and credible threat to the safety of our community is identified. The university’s Threat Assessment Team works with local authorities to evaluate and respond to threats to our community.

Legal Issues or Police Involvement

Any student who is involved in an incident involving the police or legal system to any degree is expected to self-report this behavior to student life personnel. Residential students should contact the Director of Residence Life or an Area Coordinator. Commuter students should contact the Director of Commuter Life.

Missing Student Notification

Because the safety and well-being of students is paramount, necessary steps will be taken when a student is believed to be missing. A student may be considered missing if he/she is:

In these circumstances, an immediate investigation will be conducted and an intentional effort will be made to locate the student in question.

If you believe a student is missing, please contact the Student Life Office or Campus Public Safety immediately. If the student lives on-campus, an Area Coordinator or the Director of Residence Life may also be contacted. The Director of Commuter Life, Dean of Students or Director of Campus Public Safety may also be contacted if the missing student is a commuter.

If it is determined that the student is missing, University officials will immediately notify the following:

Only authorized campus officials and law enforcement officers may have access to this information in a missing person investigation. When a missing student is located, student life personnel may determine the student’s state of health and intention of returning to campus. When appropriate, a referral may be made to the University Health & Counseling Center.

Students are strongly encouraged to periodically review and update their emergency contact information in the Housing and Community Life Portal.

No Contact Order (NCO)

A No Contact Order (NCO) is a supportive, mutual, non-punitive, and non-disciplinary measure designed to prevent direct or indirect contact between specific individuals. It is a protective tool used to preserve safety, well-being, and institutional equity.

An NCO can be implemented because of safety concerns that cause fear of physical or emotional violence, injury, or retaliation. This can include any actual or perceived threatening behavior or conduct that is intimidating, harassing, or otherwise concerning.

They can also be implemented following a report of prohibited conduct, or a finding of a university policy violation. For example, an NCO may be implemented because of reports or findings involving sexual misconduct, bias, discrimination, harassment, or other such prohibited conduct.

An NCO is not designed to mitigate interpersonal conflicts that do not rise to the level of concerns noted above. Support will be offered from other University resources to resolve such conflicts.

Here are some key points about No Contact Orders:

  1. Issuance: An NCO is issued by the University in response to a request from a concerned party. An individual may request the order if they feel threatened or harassed by the other party. It is issued to both parties and is facilitated through written notification, including a copy of the NCO.
  2. Terms and Restrictions: The NCO outlines specific restrictions that both parties must follow. These restrictions may include, but are not limited to, avoiding any direct or indirect contact in person, through phone calls, text messages, emails, social media or other apps, or third parties acting on their behalf.
  3. Duration: The duration of an NCO can vary depending on the circumstances. When either student graduates or is no longer a student at the University, the NCO ceases to be in effect.
  4. Consequences of Violation: Failure to honor and follow the expectations of an NCO may be met with appropriate consequences, up to and including suspension or dismissal from the University.
  5. Modifications: In some cases, one party may request a modification or termination of the NCO if circumstances change or if both parties agree to have contact again. However, any modification or termination of the order must be done through the University.

It is important to note that a No Contact Order issued by the University is not legally binding. An institutional NCO does not restrict an individual from pursuing a legal restraining or protective order through the justice system.

Further, an institutional NCO pertains to university property and events. However, if concerns arise due to circumstances off-campus, students should report this to student life personnel.

On-Campus Political Activities

As a 501(c)(3) tax-exempt organization, in all circumstances George Fox University is prohibited from participating or intervening in any political campaign on behalf of, or in opposition to, any candidate for public office. Even an insubstantial violation may lead to monetary fines and exposes the University to the possibility of revocation of its tax-exempt status. Nevertheless, George Fox University encourages its students to engage in civic activity, including participation in the political process. To permit the most robust discourse during political campaigns, while at the same time ensuring compliance with the restrictions placed on the University as a tax-exempt organization, the University offers the following student guidelines. Students should observe the following with respect to their participation in national, state or local political campaign activities. Students are prohibited from engaging in the following political activities:

  1. Using University funding or equipment to produce, copy, post, or distribute documents, flyers, posters, etc. Posting to University property, including but not limited to Bulletin boards, dormitory walls, and tables, or post website information, transmit emails, or make presentations that advocates or endorses for or against a candidate or ballot measure. The only exceptions that may be allowed are posters in support of a particular candidate or measure that are inward facing (not on windows) in a residential student room, and must not be offensive or demeaning in any manner.
  2. Using University letterhead, logos, supplies, or postage to send mail supporting or opposing a ballot initiative or candidate running for elected office.
  3. Conducting a political campaign from a University office or other University facility, or otherwise using University resources, such as a University-provided telephone, computer or e-mail address to conduct such a political campaign.

Clubs and organizations desiring to host an event raising awareness around political issues need to receive approval from the Student Activities Director to ensure they avoid the appearance of endorsement of one particular candidate or ballot measure.

Personal Transportation Devices

The safe and proper use of personal transportation devices such as bicycles, skateboards, and e-mobility devices is encouraged on the George Fox campus. All modes of transportation must be operated respectfully and carefully to keep the campus safe for pedestrians, riders, and others. All modes of transportation may only be ridden on roads or sidewalks. Operators must always yield to pedestrians and use courteous communication when approaching.

Non-Motorized Transportation

Non-motorized modes of transportation (including but not limited to bicycles, rollerblades, skateboards, and scooters) are permitted to be used on campus but are prohibited from being ridden in any campus building. Skateboards and longboards are permitted as a mode of transportation providing the rider is using the board appropriately, and the wheels stay in contact with the ground at all times while riding.

E-Mobility Devices

The use of e-mobility devices must align with the university’s values and commitment to safety. Operators are responsible for the safe and respectful use, storage, and charging of e-mobility devices. Damage to other persons or university property is the owner’s responsibility.

Non-compliance with this policy may result in fines, device removal, or loss of riding privileges.

Pornography

Pornographic content and materials in any form are not to be viewed, used, possessed, or distributed on or away from campus. This includes any item (which may include sexually provocative or explicit material) whose content is exploitative, objectifying, or of concern to either gender. Further, the use of institutional or personal computers for the viewing, transmission, retrieval and/or storage of such material is prohibited.

As with other sexual conduct outside the confines of marriage, viewing of pornography is inconsistent with the teaching of Scripture (i.e., Matthew 5:27-28). Above all, the University will seek to be agents of redemption in the lives of any individuals involved. We understand that the viewing and use of pornography is often a surface symptom of a larger struggle. Consequently, the University will offer counsel and assistance to support and strengthen the individual to live consistently with Christian teachings on sexuality, the body, and relationships. Resources, help, and support can be accessed in the following areas:

Pregnancy

George Fox University will come alongside students who are preparing to welcome a new baby. Whether a pregnancy is planned or unplanned, we are prepared to help our students complete their degree, receive medical care, and navigate their new circumstances. Students will receive university support regardless of the circumstances of the pregnancy and there is no community accountability process. We hope this is helpful in removing any barrier a student may have in seeking help and support from the University.

Every effort will be made to ensure student confidentiality. While some expectant parents may choose to leave the university temporarily, it is our hope that any student who continues in classes during pregnancy and new parenthood will find George Fox to be a supportive community. The following university offices or individuals provide services as a resource to expectant parents:

For other support and help, please see this section of the Title IX Resources. As you prepare to welcome your child, we pray blessings for you both and we look forward to walking alongside you as you continue your academic endeavors.

Self-Care

Students are required to maintain a standard of responsibility for self-care (i.e., the ability to respond adequately to one's emotional, physical, and educational needs). Some students who are distressed engage in behaviors that negatively impact their own welfare or the welfare of the university community. These behaviors may require further assessment or support services by appropriate professionals to ensure the welfare of the student and GFU community members.

Various resources on campus are available to assist students to maintain or return to adaptive levels of functioning. However, some students may become compromised in their ability to ensure their own self-care (i.e., to appropriately access these resources) due to the presence of mental health issues including suicide ideation, eating disorders, thought disorders, or other harmful behavior or actions.

Given that these students might not seek services voluntarily, or at the suggestion of staff, faculty, or administrators; they may be mandated to do so administratively. As such, students who exhibit an inability to maintain the standard of responsibility for self-care may be required to participate in a mandatory safety assessment process.

The purpose of the mandatory assessment is to ensure the student connects with the appropriate resources or services, and to afford the student the opportunity to improve her or his welfare, as well as to uphold the welfare of the community.

The responsibility for self-care is essential for students to continue in their enrollment at George Fox University. The expectation is for students to take advantage of supportive resources so they will be able to stay in school or return to school. These situations may include the possibility of required hospitalization as directed by health professionals.

The University is committed to assisting students to maintain responsibility for self-care. If a student is unable or unwilling to assume responsibility for their own welfare following intervention by a representative of the University (such as multiple suicide attempts, broken safety contracts, etc.), their status as a student may be reviewed.

Sexual Misconduct & Sexual Violence

  

Students: Report Sexual Misconduct to George Fox 
Employees: Report Sexual Misconduct to George Fox
24-Hour National Sexual Assault Hotline

In Case Of Emergency: First call 911, then Campus Public Safety at 503-554-2090. Our Title IX coordinator can be reached by emailing TitleIX@georgefox.edu.

George Fox University is committed to providing a Christ-centered community that fosters a safe living, learning, and work setting for students, employees, and visitors. A core value of this institution is to maintain a respectful environment for all individuals that is free of the following:

These behaviors and actions are contrary to the mission, values and Lifestyle Standards of our community, and are violations of federal and/or state law. It is our firm belief that engaging in any aspect of this behavior is unacceptable and will not be tolerated by members of the George Fox community.

The sexual misconduct and sexual violence policies, information, avenues for reporting, resources, and support can be found on the George Fox University Title IX website.

Sexuality & Relationships

George Fox University accepts the biblical standards that prohibit all sexual immorality. In addition to what’s outlined in the Lifestyle Standards, examples of unacceptable behavior include the following:

The dean of students or their staff evaluates situations individually. Accountability and consequences are administered appropriately with the growth and development of each student in mind.

Social Media

Students are expected to use discernment, good judgment, and respect when posting on social media. George Fox does not regularly review content posted to social media sites. However, any posted content that comes to the attention of student life staff is subject to review in accordance with the University’s lifestyle standards and guidelines, as well as other community policies.

Students who are found to violate these policies in their posts are subject to disciplinary action. Please think before you post, be calm and clear headed, and avoid emotional or reactive posts that can be disrespectful or harmful to others. Please keep in mind that your family, roommates, internship supervisors, and future employers may read your posts, as well as prospective students, their parents, alumni, professors and college administrators. Search engines can turn up posts and pictures years after publication.

Solicitation

Soliciting of any kind on campus, including door-to-door solicitation, is prohibited. If a solicitor or any suspicious-looking person approaches you, call Campus Public Safety at 503-554-2090 immediately with a description of the individual. Please do not confront the person. Contact Campus Public Safety or Student Life if you have any questions.

Student Organizations and Clubs

For most students the University experience is greatly enhanced through participation in co-curricular activities. George Fox University views this participation as essential to healthy growth and development and to the attainment of a well-rounded education. There are numerous opportunities for students to be involved and the University encourages engagement and participation through those venues. The Student Activities Director aims to support and strengthen several student clubs each year.

As a Christ-centered community, the existence and activities of all clubs and organizations are ultimately authorized by the Student Life Office and must be consistent with the values, lifestyle expectations, Christ-centered commitments and community policies found in the Student Handbook. Additionally, they must also abide by policies such as anti-hazing, and harassment and discrimination.

These expectations and policies govern the personal conduct of all undergraduate students and student organizations at GFU. Clubs must also meet standards of safety as defined by the University.

Student Support Network (SSN) and Fox360

The SSN is designed to proactively identify and assist students who are navigating academic, social, or personal challenges. Composed of a dedicated team of faculty, staff, and administrators from various departments, the network meets regularly to confidentially coordinate timely, individualized care. Through this outreach, we aim to help students develop both independence and healthy interdependence within our campus community. Ultimately, the SSN seeks to foster persistence toward graduation and empower students as they pursue God’s call on their lives.

George Fox University utilizes Fox360, a robust referral and support system, to allow professors and staff to submit alerts for students facing barriers to success. When a student is referred, a member of the (SSN) will reach out to understand their situation, develop an actionable plan, and connect them with relevant campus resources.

Students can also submit alerts for themselves or express concern for a peer by visiting fox360.georgefox.edu. Our mission is to provide comprehensive, 360° care throughout the college journey.

For more information about the network, visit ssn.georgefox.edu.

Suicide Prevention and Response

The University provides numerous resources for students who may be experiencing depression, suicidal ideation and thoughts, or experience a suicide attempt. Student life employees are prepared to intervene and journey with students through this difficult time. Because of the serious nature of these situations, there are numerous interventions put into place to care for and support the student. The Health and Counseling Center and Spiritual Life offices are confidential places where students may receive help and support.

If it is known to student life staff that a student has expressed suicide ideation or made a suicide attempt, part of the process may be contacting the parent of the student or the person chosen by the student as the emergency contact in the Housing and Community Life Portal. In order to ensure their success, students who have experienced suicide ideation or a suicide attempt must be assessed by a professional counselor and given clearance by student life staff before being allowed to resume class attendance or live in on-campus housing.

Theft

Theft or damage to property of another, including members of the university community or on university premises is prohibited. Cases of theft should be reported to the police and Campus Public Safety. Students can help prevent theft by the following Property Theft Prevention guidelines on the Campus Public Safety website.

Weapons, Firearms, Munitions & Explosives

The safety and security of all members of our community is of utmost importance. The university prohibits the possession, use, or threatened use of firearms (including air rifles, airsoft pistols, and paint guns), fireworks, ammunition, explosives, chemicals or any other weapons on university property or at university-sponsored activities or on university-supervised property. University personnel may confiscate any weapons, firearms or items that fire a hard projectile or paint ball. Professional law enforcement officers are the only persons permitted to possess firearms while on campus. Concealed weapons are prohibited.

Pepper spray in amounts of 1.5 oz. or less or contact tasers may be carried for personal protection. If pepper spray or tasers are used inappropriately, they may be confiscated and appropriate consequences assessed. Large knives or swords are prohibited on-campus, including all residential buildings. Small pocket knives (less than 4” blade) are permitted on campus.

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